§1831 Information and Recordkeeping Requirements

Summary

Recruiters and farm employers must give seasonal farm workers a written job offer that names where the work is, the pay rate, the crops and tasks, how long the job lasts, any transport or other benefits and any costs, whether there is a strike or work stoppage, any commission arrangements with local sellers, and whether State workers’ compensation is provided (if so, the insurer, the policyholder, who to call and the time limits for reporting injuries). If workers are recruited by a day‑haul operation, the same details must be given in writing at the place of recruitment. Employers must post a government poster at the workplace about workers’ rights and must give a written statement of the job details if asked. They must keep each worker’s pay records for three years and give the worker an itemized pay statement each pay period showing pay basis, piecework units (if any), hours, gross pay, each deduction and why, and net pay. A farm labor contractor must give copies of its worker records to any employer who got those workers, and recipients must keep them for three years after the employment ends. No one may knowingly give false or misleading job information. All required notices must be written in English or, when needed, in Spanish or another common language; the Department of Labor will provide forms in those languages.