FMCSA Revises DataQs Rules for Motor Carrier Grants
Published Date: 4/16/2026
Notice
Summary
If you get MCSAP grant money, you’ll need to follow new rules for using DataQs, the online system that helps fix mistakes in crash and inspection data. These changes, shaped by feedback from states and industry, aim to keep data accurate and fair. The updated rules kick in soon and could affect how you qualify for funding, so get ready to act!
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Analyzed Economic Effects
7 provisions identified: 5 benefits, 2 costs, 0 mixed.
States Must Submit Implementation Plans
If you are a State MCSAP lead agency, you must submit a DataQs Implementation Plan to FMCSA for approval. Draft plans are due 60 days after the Federal Register notice (60 days after April 16, 2026), final plans 120 days after publication, and the plans and new requirements go into effect 150 days after publication.
New Timelines for DataQs Decisioning
States must open an RDR within 7 days of submission and decide Initial Reviews within 21 days, Reconsideration Reviews within 21 days, and Final Reviews within 45 days. Requestors must submit Reconsideration or Final Review requests within 30 days of the prior decision, and have 14 days to provide any additional information when requested.
Requestor Carries Burden of Proof
If you file a DataQs request, the burden of proof is on you. Requests lacking factual or legal justification can be closed as "Closed--Insufficient Information," and if you fail to provide requested material within 14 days the State can close the request as "Closed--No Requestor Response."
Multi-Stage Independent Appeals Required
States must use a three-stage independent review for RDRs: Initial Review, Reconsideration, and Final Review. The issuing officer cannot be the sole decision-maker when a case is closed with no correction, and Reconsideration and Final Review reviewers must be independent from earlier reviewers.
Time Limits for Filing RDRs
You may submit inspection-related RDRs up to 3 years from the inspection date and crash-related RDRs up to 5 years from the crash date. States must accept and conduct good faith reviews within those time windows.
Detailed Explanations Required for Denials
When a State closes an RDR with the status "Closed--No Data Correction Made," the response must include the State's approved Implementation Plan link, the decision-maker's name and title, a list of evidence reviewed, the decision, specific reasons, and next steps including appeal information.
MCSAP Funding May Cover Implementation Costs
States may use MCSAP grant funds to support implementation of the new DataQs requirements, such as hiring staff or providing training. FMCSA will begin training and outreach in April-May 2026 to help States implement the changes.
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