DoD Seeks Comments on Extending Transportation Contract Info Collection Rules
Published Date: 10/1/2026
Notice
Summary
The Department of Defense wants to keep collecting info from businesses about transportation rules in defense contracts. They’re asking for your thoughts on extending this paperwork requirement for three more years, which affects about 2,300 companies and takes just over an hour per response. Comments are open until November 30, 2026, so now’s the time to weigh in and help make the process smoother!
Analyzed Economic Effects
7 provisions identified: 0 benefits, 6 costs, 1 mixed.
Paperwork continues for ~2,300 contractors
The Department of Defense proposes to extend the current paperwork requirements that affect 2,348 businesses. Each respondent files about 6.98 responses per year, at about 1.06 hours per response, for a total of 16,379 annual responses and 17,288 annual burden hours. Comments on this extension are due by November 30, 2026.
Subcontractors must follow shipping rules (with some exceptions)
DoD requires contractors to flow down transportation and certification requirements to noncommercial subcontracts and certain commercial subcontracts. Subcontracts at or below the simplified acquisition threshold are excluded from one specific final-invoice representation requirement in paragraph (g).
Deadline to report loading/unloading issues for price adjustments
Under DFARS 252.247-7000 (Hardship Conditions), contractors must notify the contracting officer of unusual loading or unloading conditions and submit any request for a price adjustment within 10 working days of the vessel sailing time. Notifying can allow negotiation of labor-rate adjustments, but missing the 10-working-day deadline could affect ability to claim an adjustment.
Must show proof of liability and insurance before award
DFARS 252.247-7007 (Liability and Insurance) requires contractors to furnish the contracting officer with satisfactory evidence of insurance. DoD contracting officers use this information to verify adequate insurance prior to award of stevedoring contracts.
Sea-transport paperwork and Cargo Preference checks required
DFARS 252.247-7023 requires contractors to notify the Government if they intend to transport supplies by sea, to submit requests to use non-U.S.-flag vessels in writing, to provide a copy of the rated on-board ocean bill of lading, and, for contracts exceeding the simplified acquisition threshold, to make specific final-invoice representations about use of U.S.-flag vessels. These requirements support monitoring under the Cargo Preference Act of 1904 (10 U.S.C. 2631).
You must submit DD Form 1659 for shipping instructions
When shipping under Bills of Lading, Domestic Route Order under FOB origin, Export Traffic Release, or foreign military sales shipments, contractors must complete DD Form 1659 to request U.S. Government shipping instructions unless an automated system is available. This applies after award when the clause DFARS 252.247-7028 is included.
Offerors must list recent shipyard overhaul/repair work
For solicitations requiring a covered vessel, DFARS 252.247-7026 requires offerors to provide information about all covered vessels for which overhaul, repair, and maintenance work was performed during the current calendar year up to proposal submission and the preceding four calendar years. This information is used for evaluation preference for domestic shipyards.
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Key Dates
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