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New YorkS 34602025-2026 Regular SessionSenate

Relates to granting employees access to personnel records

Sponsored By: Andrew Gounardes (Democratic)

Signed by Governor

LABORCODES

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Bill Overview

Analyzed Economic Effects

3 provisions identified: 1 benefits, 0 costs, 2 mixed.

No retaliation and fines for violators

Your employer cannot fire, threaten, punish, or discriminate against you for using your file-access rights. Retaliation includes threatening to contact immigration authorities or reporting your or your family’s status. The New York Attorney General enforces these rules. Violators can be fined $500 to $2,500.

Workers get access to personnel files

You can get a free copy of your personnel file within five business days after you send a written request. Your employer must tell you within ten days after adding anything that could hurt your job, pay, promotion, or lead to discipline. You may review your file on-site up to two times each year, and a review after a negative-entry notice does not count toward the two. If you disagree with an item, you can add a written statement; if the item is shared, your statement goes with it. You can try to remove entries the employer knew were false, or you and your employer can agree to remove items. The law defines what counts as a personnel record, including job title, pay rate, evaluations, warnings, and termination notices, and it excludes material that would clearly invade someone else’s privacy. Employers keep your record from your start date until three years after you leave.

Union contracts and workplace policy rules

If your union contract already gives you access to personnel files that is at least as good as this law, the contract controls. If an employer keeps a written personnel policy, the current version must be kept and updated at the office that handles personnel.

Sponsors & Cosponsors

Sponsor

  • Andrew Gounardes

    Democratic • Senate

Cosponsors

  • Brad Hoylman-Sigal

    Democratic • Senate

  • Gustavo Rivera

    Democratic • Senate

  • Jessica Ramos

    Democratic • Senate

  • Joseph P. Addabbo Jr.

    Democratic • Senate

  • Julia Salazar

    Democratic • Senate

  • Lea Webb

    Democratic • Senate

  • Robert Jackson

    Democratic • Senate

  • Zellnor Myrie

    Democratic • Senate

Roll Call Votes

All Roll Calls

Yes: 200 • No: 98

House vote • 5/19/2026

Assembly floor vote

Yes: 92 • No: 49

Senate vote • 4/22/2026

FLOOR Vote

Yes: 38 • No: 21

committee vote • 3/25/2026

Labor Committee Vote

Yes: 10 • No: 3

committee vote • 1/28/2026

Labor Committee Vote

Yes: 10 • No: 3

Senate vote • 6/11/2025

FLOOR Vote

Yes: 38 • No: 21

committee vote • 5/14/2025

Labor Committee Vote

Yes: 12 • No: 1

Actions Timeline

  1. APPROVAL MEMO.3

    9/9/2026Senate

  2. SIGNED CHAP.293

    9/9/2026Senate

  3. DELIVERED TO GOVERNOR

    9/9/2026Senate

  4. RETURNED TO SENATE

    5/19/2026House

  5. PASSED ASSEMBLY

    5/19/2026House

  6. ORDERED TO THIRD READING CAL.447

    5/11/2026House

  7. SUBSTITUTED FOR A2107

    5/11/2026House

  8. REFERRED TO CODES

    4/22/2026House

  9. DELIVERED TO ASSEMBLY

    4/22/2026Senate

  10. PASSED SENATE

    4/22/2026Senate

  11. ADVANCED TO THIRD READING

    3/30/2026Senate

  12. 2ND REPORT CAL.

    3/26/2026Senate

  13. 1ST REPORT CAL.656

    3/25/2026Senate

  14. REFERRED TO LABOR

    1/7/2026Senate

  15. RETURNED TO SENATE

    1/7/2026House

  16. DIED IN ASSEMBLY

    1/7/2026House

  17. REFERRED TO LABOR

    6/11/2025House

  18. DELIVERED TO ASSEMBLY

    6/11/2025Senate

  19. PASSED SENATE

    6/11/2025Senate

  20. ADVANCED TO THIRD READING

    5/19/2025Senate

  21. 2ND REPORT CAL.

    5/15/2025Senate

  22. 1ST REPORT CAL.1113

    5/14/2025Senate

  23. REFERRED TO LABOR

    1/27/2025Senate

Bill Text

  • Original

    1/27/2025

    PDF

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