District of Columbia Administrative Code

1702 PAYMENT STANDARDS 1702.1 Agencies shall make payments as close as possible to, but not later than, the required payment dates specified in § 1707. 1702.2 Agencies shall mail or deliver checks to business concerns on or about the same day that the checks are dated. 1702.3 If …

1703 REQUIREMENTS FOR CONTRACTS 1703.1 Any contract entered into after the effective date of this chapter shall contain the following: (a) Payment due date or dates; (b) Separate payment dates if a contract provides for partial payments for partial execution or deliveries; (c) A …

1704 REQUIREMENTS FOR PROPER INVOICES 1704.1 In order to constitute a proper invoice for payment, an invoice shall contain the following: (a) Name and remittance address of the business concern, and invoice number and date; (b) Contract number or purchase order or other authoriza…

1705 NOTICE OF DEFECTS 1705.1 A designated payment officer shall notify a business concern in writing and within the time periods specified in this section when any error or defect in an invoice or in delivered goods, property or services, or other impropriety would prevent the r…

1706 RECEIVING REPORTS 1706.1 Agency heads shall establish internal procedures to ensure that receipt and acceptance of goods and services are executed promptly. 1706.2 Employees who receive goods and services shall complete receiving reports which shall contain the following inf…

1707 DETERMINATION OF REQUIRED PAYMENT DATE 1707.1 If a contract specifies the date on which payment is due, the required payment date is the date specified in the contract. 1707.2 If a contract does not specify a payment date, the required payment date will be one of the followi…

1708 TIME DISCOUNTS 1708.1 An agency shall not take a time discount, by expediting a payment in exchange for a discount of the amount due, unless it is more economical to expedite payments than to pay on the required date. 1708.2 An agency shall not pay the discounted price if th…

1709 IMPOSITION OF INTEREST PENALTY 1709.1 A business concern shall be entitled automatically to receive an interest penalty payment if the following conditions are met: (a) The business concern has a contract or purchase order for the goods or services provided; (b) The agency h…

1710 CALCULATION OF INTEREST PENALTIES 1710.1 Interest shall be calculated at the rate of one percent (1%) per month. 1710.2 Interest shall be computed from the day after the required payment through the actual payment date. 1710.3 When an interest penalty that is owed is not pai…

1711 PAYMENT OF INTEREST PENALTIES 1711.1 A separate voucher, along with appropriate documentation, shall be prepared for each interest penalty payment. 1711.2 Interest penalty payments shall be charged to an object class set up specifically for interest penalty payments. SOURCE:…

1712 REPORTING REQUIREMENTS 1712.1 Each District agency shall file with the Chief Financial Officer of the District of Columbia a detailed report on any interest penalty payments made during the preceding fiscal year. 1712.2 The report shall include the numbers, amounts and frequ…

1713 CLAIMS Claims for interest penalties which a District agency has failed to pay in accordance with § 1709 may be filed with the Contracts Appeals Board. SOURCE: Final Rulemaking published at 35 DCR 8131, 8138 (November 18, 1988). AUTHORITY: DC-DCMR Unless otherwise noted, the…

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1799 DEFINITIONS 1799.1 For purposes of this chapter, the following words and phrases shall have the meaning ascribed: Agency - any office, department, division, board, commission or other agency of the District other than an independent agency required either by law, the Mayor o…

200 GENERAL PROVISIONS 200.1 The purpose of this chapter is to outline the policy for official publications. 200.2 The Administrative Procedure Act, Pub. L. No.90-614, (D.C. Code §§ 1-1501 et seq.) established the District of Columbia Register (referred to as the D.C. Register) a…

201 SEARCH AND REPRODUCTION SERVICES: OFFICE OF THE MAYOR 201.1 There shall be no charge to the public for searches for documents which can be readily obtained from current office files. Charges shall be made for all searches for documents requiring lengthy searching (quarter hou…

2000 GENERAL PROVISIONS 2000.1 This chapter sets forth the procedures for: (a) Certifying the cost of care provided by the District to policemen and firemen injured by third parties; (b) Placing liens against recoveries by policemen and firemen for such injuries; (c) Providing no…

2001 POLICE OR FIRE CHIEF TO CERTIFY COST OF CARE 2001.1 Within ten (10) days of the District of Columbia Police and Fire Clinic’s first treating any policeman or fireman who suffers injury or disease in circumstances in which a third party may be responsible to pay damages, the …

2002 CORPORATION COUNSEL TO FILE LIEN AGAINST RECOVERY BY POLICEMAN OR FIREMAN FROM THIRD PARTY 2002.1 Whenever the Chief of Police or the Fire Chief certifies the estimated cost or reasonable value of care under § 2001, the Corporation Counsel shall file a written notice in the …

2003 POLICEMAN OR FIREMAN TO NOTIFY CORPORATION COUNCIL OF CLAIM AGAINST THIRD PARTY 2003.1 Within ten (10) days of any policeman’s or fireman’s making a claim against, or instituting a proceeding against, or entering in a settlement negotiations with, a third person as a result …

2004 DISTRICT SUBROGATED TO CLAIMS BY POLICEMAN OR FIREMAN AGAINST THIRD PARTY 2004.1 As soon as the District begins providing care to a policeman or fireman, it shall become subrogated to any right or claim that the policeman or fireman has against any third party for the care i…

2005 POLICEMAN OR FIREMAN TO DELAY DISBURSING PROCEEDS OF RECOVERY FROM THIRD PARTY 2005.1 Within five (5) days of receiving any proceeds of a recovery or settlement against any third party for an injury sustained or a disease contracted, a policeman or fireman shall ascertain fr…

2006 CORPORATION COUNSEL MAY COMPROMISE OR WAIVE CLAIM AGAINST POLICEMAN OR FIREMAN 2006.1 A policeman or fireman may request that the District compromise, settle, release, or waive its claims for care provided to him or her by making such a request, in writing, together with the…

2099 DEFINITIONS 2099.1 When used in this chapter, the following terms shall have the meanings ascribed: Care - Treatment, services, or benefits provided to an injured or diseased policeman or fireman. Policeman or Fireman - Any police officer employed by the Metropolitan Police …

2200 GENERAL PROVISIONS 2200.1 This chapter sets forth the rules and procedures to be followed in implementing the Retail Service Station Act of 1976, D.C. Law § 1-123, D.C. Code § 10-231 (1996 Repl.), as amended. AUTHORITY: Unless otherwise noted, the authority for this chapter …

2201 APPEARANCE AND REPRESENTATION 2201.1 In any proceeding before the Board, a person may appear on his or her own behalf or on behalf of any other person. Any person appearing before the Board other than on his or her own behalf may be required by the Board to establish his or …

2202 SERVICE OF PAPERS, METHODS, PROOF 2202.1 A party shall serve upon all other parties any submission made to the Board. 2202.2 Any paper required to be served upon a party shall be served upon him or her, or upon the representative designated by him or her or by the law to rec…

2203 APPLICATIONS FOR EXEMPTIONS 2203.1 An exemption proceeding shall be initiated by the filing of an application for exemption. 2203.2 The applicant shall, on a form to be provided by the D.C. Energy Office, include in the application for exemption information from which the fo…

2204 NOTICE OF HEARING 2204.1 Notice of hearing shall be published at least once in the D.C. Register. 2204.2 Notice of a hearing shall be mailed first class by the Board to the following: (a) The applicant; (b) The affected Advisory Neighborhood Commission; and (c) All retail se…

2205 REQUIREMENTS FOR PARTICIPATION IN HEARING 2205.1 To participate in a proceeding before the Board, a person shall file with the D.C. Energy Office, at a time prior to the deadline set forth in the notice of public hearing, the following information: (a) Name, address and tele…

2206 HEARING PROCEDURE 2206.1 Hearings on applications for exemption shall be held at such times and places as the Presiding Officer shall designate. 2206.2 A quorum of the Board shall be present for the Board to hold a hearing. 2206.3 The Presiding Officer shall have authority t…

2207 ORDER OF PROCEDURE 2207.1 The order of procedure for presenting evidence at the hearing shall be as follows: (a) Introductory statement by the Presiding Officer; (b) Applicant’s case; (c) Testimony from parties in support of the application; (d) Testimony from parties in opp…

2208 EVIDENCE 2208.1 Each party shall have the right to appear at a hearing to offer evidence and cross-examine witnesses. The Presiding Officer may impose a reasonable limitation on the number of persons who cross-examine a witness. 2208.2 Witnesses shall be examined and cross-e…

2209 RECOMMENDATIONS 2209.1 The Board shall transmit its recommendation to the Mayor within sixty (60) days after the hearing or when no objection to the exemption has been filed, thirty (30) days after the deadline for comments published in the public notice. 2209.2 The Board sh…

2210 GENERAL PROVISION 2210.1 These regulations are in addition to the rules regulating the Office of Administrative Hearings (OAH.) Where there is a conflict, the OAH regulations will prevail. SOURCE: Final Rulemaking published at 53 DCR 555 (January 27, 2006). AUTHORITY: DC-DCM…

2211 NOTICE OF THE NOTICE OF INFRACTION 2211.1 A Notice of Infraction ("NOI") shall be in the form prescribed by the Mayor's appointee or the Gas Station Advisory Board ("GSAB") Chairman and will be issued for infractions. 2211.2 A NOI must include the following information (a) T…

2212 SERVICE OF THE NOTICE OF INFRACTION 2212.1 The NOI must be served on the violator, the business owner, or the owner's agent by means of certified mail, personal service or conspicuous posting. 2212.2 An NOI served via U.S. mail must be sent to the respondent's last known hom…

2213 ANSWERING THE NOTICE OF INFRACTION 2213.1 A respondent answers an NOI by pleading Admit, Admit with Explanation, or Deny. 2213.2 An answer of Admit constitutes the respondent's acceptance of liability for the condition(s) cited in the NOI. 2213.3 An answer of Admit with Expl…

2214 HEARINGS 2214.1 Petitioner and respondent may represent themselves and be represented by counsel. 2214.2 Hearings may not be conducted by mail. SOURCE: Final Rulemaking published at 53 DCR 555, 557(January 27, 2006). AUTHORITY: DC-DCMR Unless otherwise noted, the authority f…

2215 PAYMENT OF CIVIL SANCTIONS 2215.1 An administrative law judge may impose monetary fines and penalties. 2215.2 All checks must be certified and made payable to "D.C. Treasurer." 2215.3 Payment of the fine does not relieve the respondent of the obligation to abate the infracti…

2299 DEFINITIONS 2299.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed: Board - the Gas Station Advisory Board of the District of Columbia, established in the Retail Service Station Act. Exemption - a release from the prohibitions on c…

2401 SCOPE 2401.1 The purpose of this chapter is to establish requirements and procedures for the District of Columbia Poverty Lawyer Loan Assistance Repayment Program (Program). 2401.2 The Program provides educational loan repayment assistance to eligible lawyers who maintain el…

2402 ADMINISTRATION 2402.1 The District of Columbia Bar Foundation is appointed as the Administrator for the Program. 2402.2 In implementing the Program, the Administrator shall: (a) Publicize and provide information about the nature and requirements of the Program to potentially…