District of Columbia Administrative Code

1409 [RESERVED]

1410 [RESERVED]

1411 [RESERVED]

1412 [RESERVED]

1413 ADMISSION TO PROPERTY 1413.1 Property shall be open to the general public during normal working hours for doing business as related to the various District government agencies. 1413.2 Packages, briefcases, and other containers brought into, while on, or being removed from, t…

1414 CLOSING OF PROPERTY 1414.1 Property shall be closed to the public during other than normal working hours, except in specific instances in which OPM has issued a permit for use after normal working hours. 1414.2 The decisions to close a property on an emergency basis shall be…

1415 DISTURBANCES PROHIBITED 1415.1 No person shall engage in conduct which creates a disturbance, including the following: (a) Loitering; (b) Loud and unusual noise; (c) Obstruction of the use of entrances, foyers, lobbies, corridors, elevators, stairways, or parking lots; (d) A…

1416 ALCOHOLIC BEVERAGES, DRUGS, FIREARMS AND EXPLOSIVES PROHIBITED 1416.1 No person shall operate a motor vehicle on the property while under the influence of alcoholic beverages, narcotics, marijuana, barbiturates, or amphetamines. 1416.2 No person, under the influence of, or u…

1417 PHOTOGRAPHS FOR NEWS PURPOSES 1417.1 Photographs for news purposes may be taken in entrances, lobbies, foyers, corridors or auditoriums when used for public meetings. 1417.2 Photographs for news purposes may be taken in spaces occupied by a tenant agency only with the consen…

1418 VEHICULAR AND PEDESTRIAN TRAFFIC 1418.1 Drivers of all vehicles shall drive in a careful and safe manner at all times while entering or remaining on property. 1418.2 Drivers shall comply with the signals and directions of Protective Services officers or other authorized indi…

1419 POSTING OF NOTICES AND INFORMATION BULLETINS 1419.1 Only the following types of notices or information bulletins may be posted on bulletin boards in non-public areas of the building(s): (a) Official business notices of the occupant agency; (b) Request for donations which com…

1500 GENERAL PROVISIONS 1500.1 Section 7(a)(1) of D.C. Law 6-19 the “District of Columbia Public Records Management Act of 1985” (“Act”) provides that any record created or received by the District in the course of official business is the property of the District. Except as prov…

1501 RECORDS DISPOSITION COMMITTEE 1501.1 Members of the Records Disposition Committee shall serve without compensation, but appropriate expenses may be reimbursed by the Public Records Administrator from the funds of the Office of Public Records, if authorized in advance by the …

1502 AGENCY RECORDS MANAGEMENT PROGRAMS 1502.1 Agency heads shall establish controls over the creation of records to ensure that adequate and proper records are made and preserved in the District government. 1502.2 Agency officials shall create and maintain records which meet the…

1503 MAINTENANCE AND USE OF RECORDS 1503.1 Agency heads shall establish controls over the maintenance and use of records in accordance with these regulations, and shall ensure that records of continuing historical or other significance can be located when needed and that they are…

1504 RESPONSIBILITIES OF RECORDS MANAGEMENT OFFICERS 1504.1 The responsibilities of Records Management Officers shall include, but not necessarily be limited to, the following: (a) Serve as liaison with the Administrator; (b) Develop and carry out the records management program o…

1505 REVIEW AND EVALUATION OF AGENCY PROGRAMS 1505.1 As required by section 11 of the Act, the Administrator shall review and evaluate agency records management programs to ensure that agencies are successfully carrying out the following: (a) Complying with the Act and this chapt…

1506 INSPECTION OF RECORDS 1506.1 In accordance with section 11(a) of the Act, the Administrator may inspect any public record of the District of Columbia. Officers and employees of the government shall cooperate fully in such inspections and no document or record may be withheld…

1507 REMOVAL OF RECORDS FROM AGENCY CUSTODY 1507.1 Upon request by the Administrator, custodians of public records shall submit written justifications for the continued maintenance of specific series of records within the agency. Justifications shall include one or more of the fo…

1508 THE DISPOSITION OF PUBLIC RECORDS 1508.1 Until such time as the Administrator has issued new guidelines, agencies shall follow the principles, standards, and procedures set forth in the Records Management Handbook entitled The Disposition of Federal Records. 1508.2 Each agen…

1509 GENERAL RECORDS SCHEDULES 1509.1 General Records Schedules shall provide disposition instructions for records common to more than one (1) District agency. Such schedules shall be developed by the Archivist and approved by the Administrator and the Committee. 1509.2 Once adop…

1510 DISPOSAL LISTS 1510.1 Until updated General Records Schedules for the District have been issued, agencies shall comply with the terms of D.C. Schedule 40, sections 1 through 8 and sections 10 through 31. 1510.2 Agencies may request, on a form specified by the Administrator, …

1511 WITHDRAWAL OF DISPOSAL AUTHORITY 1511.1 In an emergency or in the interest of efficient government operations, the Administrator may submit a request to withdraw disposal authorizations in an approved schedule to the Committee for its review and approval. This withdrawal may…

1512 TEMPORARY EXTENSION OF RETENTION PERIODS 1512.1 Disposition instructions in an approved agency Records Retention Schedule or General Records Schedule shall be mandatory. Records approved for disposal shall not be maintained longer without the prior written approval of the Co…

1513 DESTRUCTION OF RECORDS 1513.1 Paper records to be destroyed shall, unless restricted, or whenever practicable, be sold as wastepaper and the wastepaper contractor shall be required to pulp, macerate, or shred the records. If the records are restricted by laws or regulations …

1514 TRANSFER OF RECORDS FROM THE CUSTODY OF ONE AGENCY TO ANOTHER 1514.1 No records shall be transferred from the custody of one agency to another without the prior written approval of the Administrator. 1514.2 The head of any agency may request the transfer of records to or fro…

1515 RECORDS OF TERMINATED AGENCIES 1515.1 The disposition of records of terminated agencies is subject to all the provisions of this chapter. Agencies being terminated shall notify the Administrator of that fact and request guidance in planning the appropriate disposition of the…

1516 TRANSFER OF RECORDS TO A RECORDS CENTER OR OTHER APPROVED STORAGE FACILITY 1516.1 The Administrator shall issue instructions for the transfer of records to a records center or other approved depository in accordance with this chapter. 1516.2 Any agency may transfer records t…

1517 TRANSFER OF RECORDS TO THE ARCHIVES 1517.1 Records listed as permanent on an approved schedule or Disposal List shall be offered to the Archives at the time specified in the schedule or list. 1517.2 Agencies and the Records Center shall submit to the Archivist on a form spec…

1518 RECORDS IN THE DISTRICT RECORDS CENTER OR OTHER APPROVED STORAGE FACILITY 1518.1 Agency records that are accepted for storage by the Records Center or other approved storage depository shall be considered to be under the jurisdiction of the agency which transferred the recor…

1519 REPRODUCTION OF RECORDS IN THE DISTRICT RECORDS CENTER 1519.1 The Records Manager shall establish procedures for the reproduction of records in the Records Center. 1519.2 The Records Manager shall prohibit the copying of a record by any method that might result in damage to …

1520 AUTHENTICATION OF REPRODUCTIONS IN THE DISTRICT RECORDS CENTER 1520.1 The Records Manager may authenticate and attest copies of records in the Records Center, which shall have the same evidentiary value as those authenticated by the Administrator. 1520.2 The Records Manager …

1521 RECORDS OR DONATED HISTORICAL MATERIALS IN THE ARCHIVES 1521.1 Upon accessioning into the Archives, jurisdiction over the records shall pass from the agency that created, maintained, or received the records, to the Archives. 1521.2 The Archivist shall be responsible for the …

1522 RESTRICTIONS ON THE USE OF RECORDS IN THE ARCHIVES 1522.1 The use of records in the Archives shall be subject to restrictions prescribed by statute or court order, and to restrictions imposed by the agency which transferred the records or by the donor of historical materials…

1523 REPRODUCTION AND AUTHENTICATION OF RECORDS IN THE ARCHIVES 1523.1 The Archivist shall establish procedures for the reproduction of records in the Archives. 1523.2 The Archivist shall prohibit the copying of a record by any method that might result in damage to the document. …

1524 LOANS OF RECORDS FROM THE ARCHIVES 1524.1 The Archivist may loan records from the Archives to the agency that created or transferred the records subject to the following conditions: (a) The Archivist shall not loan documents of high intrinsic value; (b) The Archivist shall n…

1525 DEACCESSIONING OF RECORDS IN THE ARCHIVES 1525.1 The Archivist shall review and reappraise records in the Archives to ensure that they are of enduring value and merit long-term preservation. 1525.2 Those records reappraised and found not worthy of continued preservation may …

1526 LIBRARY OF GOVERNMENTAL INFORMATION 1526.1 The Chief of the Library shall establish and issue procedures and standards for the use of Library material in a research room or elsewhere. 1526.2 The Chief of the Library shall not impose restrictions on access to or examination o…

1527 REPRODUCTION OF LIBRARY MATERIALS 1527.1 The Chief of the Library shall establish procedures for the reproduction of Library material. 1527.2 The Chief of the Library shall prohibit the copying of Library material by any method that might result in damage to an item. 1527.3 …

1528 DISPOSAL OF LIBRARY MATERIALS 1528.1 The Archivist may request that disposable material in the Library collection be transferred to the Archives. 1528.2 The Chief of the Library may loan or sell other materials not needed by the Library to governmental bodies, private nonpro…

1529 MICROGRAPHICS 1529.1 Agencies shall obtain prior written approval from the Administrator for the microcopying of agency records and for the purchase or lease of microreproduction equipment. 1529.2 Agencies shall request approval in a form specified by the Administrator at le…

1530 DISTRIBUTION OF MICROCOPIES 1530.1 Unless otherwise specified by the Administrator, agencies shall transfer the silver halide master microcopy of records scheduled to be retained ten (10) years or longer to the Records Center or other storage facility approved by the Adminis…

1531 DESTRUCTION OF RECORDS AFTER MICROCOPYING 1531.1 The Administrator shall approve the destruction of records after they have been microcopied. 1531.2 Sixty (60) days prior to the planned destruction, agencies shall submit to the Administrator, in a form specified by the Admin…

1532 USE AND STORAGE OF MICROCOPIES 1532.1 The master microcopy of permanent records and of temporary records having a retention period of ten (10) years or longer, shall not be used for reference purposes. 1532.2 Duplicate copies shall be used for reference purposes and for furt…

1533 ESSENTIAL RECORDS 1533.1 The Administrator shall establish and issues guidelines, standards, and instructions for the identification of essential records and their security and preservation. 1533.2 Each agency shall establish an essential records program in accordance with d…

1599 DEFINITIONS 1599.1 For the purposes of this chapter, the following words and phrases shall have the meaning ascribed: Accession - The acts and procedures involved in the transfer of records or papers into the physical custody of the Archives, Records Center, or other deposit…

1600 PURPOSE AND SCOPE 1600.1 This chapter establishes the minimum requirements for implementation of D.C. Law 6-103, the “District of Columbia Residence Doorknob Notice Act of 1985,” which requires the District of Columbia government to leave a notice at a residence whenever it …