District of Columbia Administrative Code

7399 DEFINITIONS 7399.1 When used in this chapter, the following terms have the meanings ascribed: Affected property - a residence where a child with an elevated blood lead level resides or regularly visits and which is a likely source of the lead contributing to the elevated blo…

7500 CRITERIA FOR ESTABLISHMENT OF A LIST OF POTENTIAL RECEIVERS 7500.1 Pursuant to the Nursing Home and Community Residence Facility Residents’ Protection Act of 1985, D.C. Code, 2001 Ed. §§ 44-1001.01 to 44-1005.02, (the “Act”), the criteria in § 7501 shall govern the establish…

7501 RECEIVERSHIP CRITERIA 7501.1 A person may only be placed on the list if the person meets the requirements of this section and § 205(b)(2) and (b)(3) of the Act, D.C. Code, 2001 Ed. § 44-1002.05(b)(2) and (b)(3). 7501.2 The following criteria shall be used by the Department o…

8000 GENERAL PROVISIONS 8000.1 This chapter establishes uniform requirements for transferring money or other things of value to recipients outside the District government, where the Department is authorized to make grants. 8000.2 The Director of the Department of Human Services i…

8001 GRANT AVAILABILITY ANNOUNCEMENTS AND APPLICATIONS 8001.1 Except where the grant authority specifies the grantee, the availability of a grant shall be announced by one (1) of the following methods: (a) Publication in a newspaper of general circulation in the District of Colum…

8002 APPLICATION REVIEW 8002.1 A review panel shall review each application to determine if it meets the requirements that apply to the particular grant. 8002.2 The review panel shall advise the Director of all those applications which satisfy the applicable grant requirements an…

8003 REVIEW FACTORS 8003.1 The Director shall review applications and make awards based upon the following criteria: (a) Feasibility of the project; (b) Soundness of research design, statistical technique, and procedures and methodology, if appropriate; and (c) Theoretical and te…

8004 DISPOSITION OF APPLICATIONS 8004.1 The Director shall make the final selection of the grant award. 8004.2 Based upon his or her review, the Director shall do one (1) of the following: (a) Approve the application, in whole or in part, for such amount of funds and subject to s…

8005 GRANT AGREEMENT 8005.1 Each grant award shall be in the form of a written grant agreement between the Director and the awardee that is consistent with those statutes and regulations that apply to the grant. 8005.2 The grant agreement shall include, but not be limited to, the…

8006 CERTIFICATION OF A DRUG-FREE WORKPLACE 8006.1 By submission of its application, the grantee, if other than an individual, certifies and agrees that with respect to all its employees under the grant it shall, no later than thirty (30) calendar days after grant award (unless a…

8007 FINANCIAL MANAGEMENT BY GRANTEES 8007.1 Each grantee shall make accurate, current, and complete disclosure of the financial results of each project or program in accordance with the financial reporting requirements of the grant agreement. 8007.2 Each grantee shall maintain r…

8008 MONITORING BY GRANTEES 8008.1 Each grantee shall monitor grant and subgrant supported activities by reviewing each program, function or activity to assure that adequate progress is being made towards achieving the goals of the grant or subgrant. 8008.2 Each grantee shall sub…

8009 AUDITS AND DISALLOWANCES 8009.1 Appropriate District or Federal personnel may conduct fiscal and program audits of the grantee. 8009.2 Each grantee shall have an annual audit performed by an auditor who is independent of the staff person who authorizes expenditure of project…

8010 REPAYMENT OF FUNDS BY GRANTEE 8010.1 As a condition of each grant awarded, the grantee shall agree to do the following: (a) Repay the District for final audit disallowances within thirty (30) days from receipt of notification by a disallowance letter; and (b) Pay interest at…

8011 CLOSE-OUT 8011.1 The Grant Officer shall close-out the grant when he or she determines that all applicable administrative actions and all required work of the grant have been completed. 8011.2 Upon termination or close-out of the grant, the Grant Officer shall promptly provi…

8012 RECORD RETENTION AND ACCESS 8012.1 The grantee shall retain all records for a period of at least three (3) years following final closeout of the grant, if no other period is specified in the grant agreement. SOURCE: Final Rulemaking published at 38 DCR 4431, 4440 (July 19, 1…

8013 TERMINATION AND SUSPENSION PROCEDURES 8013.1 If a grantee has materially failed to comply with the terms of a grant agreement, the Grant Officer may, after giving reasonable written notice to the grantee, do the following: (a) Suspend the grant in whole or in part; (b) Termi…

8014 INFORMAL DISPUTE RESOLUTION 8014.1 The provisions contained in this section and in § 8015 shall establish an informal procedure for resolution of disputes between the grantee and the Director. 8014.2 The procedures shall apply to the following adverse determinations made by …

8015 DECISION OF THE DIRECTOR 8015.1 The Director may require informal, non-binding mediation between the parties before issuing a final decision if, due to the nature of the dispute, the Director considers it to be in the best interests of the District. 8015.2 The Director shall…

8099 DEFINITIONS 8099.1 When used in this chapter, the following terms shall have the meanings ascribed: Controlled substance - a controlled substance in Schedules I through V or § 202 of the Controlled Substances Act (21 U.S.C. § 812) and as further defined, in regulation, at 21…

8100 AUTHORITY 8100.1 The D.C. Health and Hospitals Public Benefit Corporation shall be referred to as the “PBC” throughout the Human Resources Regulations Manual. These regulations establish policies, procedures, and guidelines relating to terms and conditions of employment in a…

8101 EMPLOYMENT-AT-WILL 8101.1 The Human Resources Regulations constitute guidelines for managers to follow in dealing with Human Resources issues and are in no way to be interpreted as a contract or commitment between the PBC and any member of management, administration, or empl…

8102 TRANSITION TO PBC 8102.1 Employees transferred to the PBC as of the effective date of the implementation of the PBC (October 1, 1997) shall retain their original date of hire and seniority, and shall lose no benefits held prior to the transfer. Those employees hired or trans…

8103 HUMAN RESOURCES PHILOSOPHY 8103.1 The PBC supports the goals and objectives of the PBC through its most valuable resource - its employees. To that end, the PBC shall strive to maintain competent staff to provide high quality services while ensuring credibility in treating al…

8104 EQUAL EMPLOYMENT OPPORTUNITY 8104.1 The PBC shall not discriminate because of race, sex, religion, color, ancestry, national origin, age, disability, marital status, sexual preference, matriculation or obligation to the U.S. Armed Forces, or for any other reason prohibited b…

8105 CONFIDENTIALITY 8105.1 Policy: The PBC shall protect the confidentiality of information relative to each patient and employee, including but not limited to patients, patient’s families, physicians, payors, and employees. No patient or employee information shall be released w…

8106 CONFLICT OF INTEREST 8106.1 Policy: Institutional decisions shall be made solely to promote the best interests of the PBC without favor or preference based on personal or political considerations or other external concerns. All employees shall exercise the highest ethical co…

8200 TYPES OF EMPLOYMENT 8200.1 An employee is a person who works in an authorized position and receives compensation from the PBC, except where otherwise defined in this manual. 8200.2 For the purpose of benefit determination, the following are examples of persons not considered…

8201 EMPLOYEE CLASSIFICATION 8201.1 Policy: All employees shall be classified in a particular job title according his/her duties and responsibilities. 8201.2 The following procedures shall apply: (a) Upon hire and/or positional review, employees shall be classified within a parti…

8202 DUAL EMPLOYMENT 8202.1 An employee shall not be permitted to accept two separate positions within the PBC that result in the employee working more than forty (40) regularly scheduled hours per week. SOURCE: Final Rulemaking published at 45 DCR 7353, 7360 (October 9, 1998). A…

8203 PROBATIONARY PERIOD 8203.1 Policy: The PBC shall provide an appropriate period for employees to demonstrate their ability and potential to succeed in a new position. During this period, employees are subject to enhanced scrutiny as to their performance, attitude and ability …

8204 SENIORITY 8204.1 Seniority shall be applied when length of service is a factor, including layoff and scheduling of paid time off. 8204.2 Accrual shall be determined by the following factors: (a) Seniority shall commence on an employee's date of hire, except as provided in it…

8299 DEFINITIONS 8299.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed: Classification seniority - the length of time an employee has worked continuously in a specific job classification within a department. Seniority - the length of t…

8300 RECRUITMENT, SELECTION AND PLACEMENT 8300.1 Policy: Recruitment, selection and placement for approved vacant positions shall be handled in a fair manner and be filled by the most qualified candidates. Prospective candidates must meet the minimum qualifications for the positi…

8301 POSITION CONTROL 8301.1 Policy: The PBC shall review and analyze every vacant position in order to determine its impact on the operations of the organization. Positions shall be approved based on their indirect and/or direct effect on the PBC’s ability to provide quality pat…

8302 STAFF REQUISITIONS 8302.1 Policy: Staff requisitions shall be processed to maintain current employee information and records through the appropriate preparation of personnel requisition forms. 8302.2 The following procedures apply: (a) The manager for the department receivin…

8303 JOB POSTING 8303.1 Policy: The PBC shall make every effort to use its existing workforce, if qualified, to fill vacant positions. As such, qualified employees may seek promotions and transfers within the PBC through the posting of vacancies. 8303.2 The following procedures s…

8304 POSITIONAL MOVEMENT 8304.1 Policy: The PBC makes every effort to provide employees with promotional and career development opportunities. Employees qualified through education, on-the-job training, and/or experience shall be given the opportunity to apply for division, depar…

8305 STAFF REALLOCATION/LAY-OFFS/SEVERANCE 8305.1 Policy: The PBC shall make every reasonable effort to provide preferential transfer options to employees who are displaced due to changes in departmental operations, services, and staffing needs. Should no such option be available…

8306 SEPARATION FROM EMPLOYMENT 8306.1 Policy: Employment with the PBC is “at will” unless otherwise provided in an applicable union-management collective bargaining agreement. As set forth in the employment-at-will policy in this manual, employment-at-will means that the PBC and…

8307 TEMPORARY SERVICES 8307.l Policy: PBC shall make every effort to provide support to departments in need of temporary employment services due to specific unexpected staffing shortages or for a specific project. 8307.2 The following procedures apply for temporary services: (a)…

8308 AMERICANS WITH DISABILITIES ACT 8308.1 Policy: The PBC shall comply with the Americans with Disabilities Act of 1990 (“ADA”). The PBC shall make efforts to provide reasonable accommodation of qualified individuals with a disability, provided they can perform the essential fu…

8399 DEFINITIONS 8399.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed: Lateral transfer - the movement to a different job classification or department that has the same grade as the current job. Promotion - a transfer of an employee t…

8400 HOURS OF WORK 8400.1 The following policies apply: (a) Excepted at designated sites, the PBC shall maintain a twenty-four (24) hours-a-day, seven (7) days-a-week, fifty-two (52) weeks-a-year operation in order to provide proper service to its patients and to the community, e…

8401 WORK SCHEDULES 8401.1 Policy: The PBC shall schedule employees to meet patient care and/or organizational needs. Every effort shall be made to collaborate with employees to develop schedules that balance both organizational and individual needs. 8401.2 The following rules ap…

8402 LEAVE CATEGORIES 8402.1 Policy: The PBC shall provide paid time off to regular full-time and part-time employees to allow employees time away from work. Paid time off replaces traditional vacation, personal, and sick time and places joint responsibility on managers and emplo…

8403 HOLIDAYS 8403.1 Policy: The PBC shall provide the following eleven (11) total paid holidays off during the calendar year: (a) New Year’s Day; (b) Martin Luther King Jr.’s Birthday; (c) President’s Day; (d) Memorial Day; (e) Independence Day; (f) Labor Day; (g) Columbus Day; …

8404 JURY DUTY 8401.1 Policy: The receipt of notice to report for jury duty must be immediately submitted to an employee’s department head or supervisor. The PBC with the employee’s consent may request exemption from jury duty if the employee’s services are essential at the time …

8405 BEREAVEMENT 8405.1 Policy: The PBC recognizes the need for employees to handle certain personal obligations during the loss of an immediate family member. The PBC shall help its employees with these obligations by granting time off. Bereavement time is intended to provide th…

8406 LEAVE OF ABSENCE 8406.1 Policy: The PBC shall grant specific types of paid or unpaid leave to employees, subject to the following provisions: (a) An employee shall be on the PBC’s payroll for at least six (6) months (unless otherwise noted) to be eligible for a leave of abse…