District of Columbia Administrative Code

8407 FAMILY AND MEDICAL LEAVE 8407.1 Policy: The PBC shall comply with the Family and Medical Leave Act of 1993 (“FMLA”) and other applicable law. 8407.2 Eligibility: (a) An eligible employee is one who has been employed for at least twelve (12) months and for at least one thousa…

8408 MANAGING ATTENDANCE 8408.1 The PBC shall seek to provide the highest quality of care to its patient population. This goal is accomplished, in part, through the maintenance of effective levels of staffing. Employees must maintain good attendance records by reporting to work r…

8409 LATENESS 8409.1 Policy: Employees must be at their assigned work areas, prepared to work, promptly at the beginning of their assigned shift. 8409.2 Subject to Title V and Title XVII of the CMPA, the following procedures are applicable: (a) Employees must contact their superv…

8410 SHORT-TERM DISABILITY 8410.1 Policy: The PBC shall provide short-term disability benefits for non-job related illnesses or injuries as mandated by the law. Short-term disability policy begins after an employee has been disabled due to non-job related illness or injury and th…

8411 WORKERS’ COMPENSATION 8411.1 Policy: The PBC shall provide benefits under workers’ compensation in accordance with the law for all employees who are injured or become ill as a result of their work, i.e., incur occupational injury or illness. 8411.2 The following procedures a…

8499 DEFINITIONS 8499.1 In this chapter, the following terms and phrases shall have the definitions ascribed: Absence occurrence - An employee is absent when he/she does not report to work as scheduled. An absence occurrence may be for one day or multiple consecutive days of abse…

8500 COMMUNICATION 8500.1 Policy: PBC shall strive to communicate in a manner that is open, honest, and timely. Communication is one of the keys to promoting understanding and limiting conflict among employees. Dialogue between and among all levels of employees shall be encourage…

8501 STANDARDS OF CONDUCT 8501.1 The following policies are applicable: (a) As set forth in the employment-at-will policy of this manual, employment-at-will means that an employee remains free to leave their employment at the PBC at any time for any reason. Similarly, the PBC sha…

8502 GUIDELINES FOR CORRECTIVE/DISCIPLINARY ACTION 8502.1 Policy: Employees shall perform their jobs in a competent and professional manner, adhering at all times to the rules of conduct of the institution. Managers are expected to counsel and appropriately discipline employees f…

8503 GRIEVANCE PROCEDURE 8503.1 Policy: PBC shall strive to settle disputes between managers and employees through the establishment of a grievance procedure. (a) The grievance procedure should accomplish the following: (1) Resolve the complaint expeditiously; (2) Give all involv…

8504 HARASSMENT AND SEXUAL HARASSMENT 8504.1 The creation of a hostile environment or the sexual harassment of any employee is unacceptable conduct and shall not be tolerated by the PBC. 8504.2 The following procedures are applicable: Any employee who believes that he or she has …

8505 BARGAINING UNITS 8505.1 The PBC shall maintain collective bargaining relationships with unions elected to represent many of its employees. 8505.2 Employees in these bargaining units shall be subject to the terms and conditions of the applicable collective bargaining agreemen…

8506 FILE ACCESSABILITY 8506.1 Policy: Records and documents pertinent to an employee’s employment at PBC shall be maintained in Human Resources. All such records are confidential and shall not be viewed, entered or omitted without the consent of the Vice President of Human Resou…

8507 DRESS CODE 8507.1 Policy: The PBC shall require its employees to present and maintain a personal appearance that is well-groomed and professional in nature. Employees’ uniform or personal dress must be in accordance with the work setting, safety requirements, contact with th…

8508 SOLICITATION AND DISTRIBUTION 8508.1 All requests for solicitation and distribution must comply with the following: (a) Solicitation shall be prohibited by an employee or a non-employee in patient care areas at all times while either the person doing the soliciting or being …

8509 IDENTIFICATION BADGE 8509.1 Policy: The PBC shall require all employees to wear PBC identification badges while on PBC premises. 8509.2 The following procedures are applicable: (a) PBC identification badges shall be prepared and issued by the Security Department; (b) All new…

8599 DEFINITIONS 8599.1 When used in this chapter, the following terms and phrases shall have the meaning ascribed: Harassment - Conduct directed at an employee solely on the basis of his/her affectional preference, age, color, creed, disability, national origin, race, religion, …

8600 PERFORMANCE MANAGEMENT PROGRAMS 8600.1 Policy: PBC shall maintain a performance management system to provide a systematic approach to employee development. 8600.2 The goals of the program are as follows: (a) Provide an on-going opportunity for employees to review and underst…

8700 STAFF DEVELOPMENT PROGRAMS 8700.1 Policy: The PBC recognizes the need for employees to continue to learn. To ensure appropriate competencies are present, the PBC shall provide staff development opportunities for all employees on all shifts that shall promote attainment of sk…

8701 ORIENTATION PROGRAM 8701.1 Policy: An orientation program shall be held on a regular basis, designed to introduce new employees to the goals, values and policies of PBC. The program’s objective is to enhance the employee’s assimilation into the work environment through a bas…

8702 MANDATORY RETRAINING 8702.1 Policy: Mandatory retraining must be accomplished on a yearly basis for infection control, hazardous communications, and fire, electrical and security safety, and any other program required by code, JCAHO, or other governing body or law. 8702.2 Pr…

8703 CUSTOMER SERVICE 8703.1 Policy: The PBC places the highest value on service to customers. To that end, the PBC shall offer a customer service program. Customers include all people who interact with the PBC during the course of the workday, whether they are patients, physicia…

8704 TUITION REIMBURSEMENT 8704.1 Policy: The PBC shall encourage its regularly scheduled employees to seek professional advancement and individual improvement through educational opportunities in job-related fields. As resources permit, tuition shall be reimbursed. 8704.2 Eligib…

8705 EMPLOYEE RECOGNITION 8705.1 Policy: The PBC recognizes that employees’ performance is critical to success. Exemplary conduct or service shall be recognized through special programs. 8705.2 The Shining Star Program shall recognize employees for extraordinary service and perfo…

8706 TRAVEL/PROFESSIONAL MEETINGS 8706.1 Policy: The PBC shall encourage its employees to attend professional business meetings, seminars and workshops that shall aid in the development of professionalism and growth and excellence in patient care standards. The following guidelin…

8800 COMPENSATION POLICY 8800.1 Policy: The PBC shall maintain a market-based compensation program designed to attract and retain qualified employees that at the same time rewards performance. The goals of the program are to attract employees by the following: (a) Motivate and re…

8801 OVERTIME AND ON-CALL PAY 8801.1 Policy: The PBC must, of necessity, arrange the hours of work to ensure continuous service to patients while keeping overtime at a minimum. 8801.2 Subject to the CMPA-Title XII, D.C. Code, 2001 Ed. §§ 1-612.01 to 1-612.11, the following proced…

8802 DIFFERENTIALS 8802.1 Policy: The PBC may pay a differential to compensate any employee or group of employees in accordance with organizational need. Differentials may be temporary for the duration of the need as determined by the CEO. 8802.2 Procedures that apply are as foll…

8803 OUT OF TITLE PAY 8803.1 Policy: The PBC recognizes that an employee may temporarily work in a job classification that has a higher level of responsibility than the employee’s designated job. The PBC shall pay the difference between the regular job and the higher rated job or…

8804 PAYROLL DEDUCTIONS 8804.1 Policy: The PBC shall deduct from employees’ pay amounts legally required by law and voluntarily agreed to by the employee. 8804.2 Procedures which apply are as follows: (a) The Payroll Department shall make the deductions as legally required by law…

8805 GARNISHMENTS AND WAGE ASSIGNMENTS 8805.1 Policy: Employees shall be notified by the Payroll Department that a garnishment, levy or tax lien shall be placed against their earnings. A garnishment execution is a judicial process whereby a creditor has a judgment to shall be for…

8900 BENEFITS POLICY 8900.1 For employees hired before October 1, 1997, the PBC shall provide a market competitive benefits package at least equal to or greater than that provided during their previous employment. The plan design shall provide various choices of coverage and enco…

8901 RETIREMENT 8901.1 Policy: The PBC shall maintain a retirement plan to ensure employees have income during the retirement years. Details of the plan shall be contained in the appropriate plan documents and the Summary Plan Description (SPD). Supplemental savings options shall…

8902 COBRA 8902.1 The PBC shall adhere to the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). The PBC shall offer employees and their eligible dependents the opportunity to continue certain coverages when a qualifying event occurs, as defined by law, for a limited…

8903 RELOCATION 8903.1 Policy: The PBC shall provide reasonable relocation expenses for individuals in positions of department manager and above and in difficult to recruit positions. The needs of the PBC shall be the primary factor in this determination. The determination shall …

9000 HEALTH, SAFETY, AND SECURITY 9000.1 Safety: The PBC shall strive to provide a safe environment for its patients, visitors, and employees. The PBC shall adhere to guidelines established by regulatory agencies for health care institutions. 9000.2 Employees shall be responsible…

9001 OCCUPATIONAL HEALTH SERVICE 9001.1 Policy: The PBC shall maintain an Occupational Health Service. The Occupational Health Service shall provide pre-employment and annual screening, drug and alcohol testing, return to work clearance, evaluation of on-the-job injury, first aid…

9002 EMPLOYEE ASSISTANCE PROGRAM 9002.1 Policy: The PBC shall maintain an Employee Assistance Program (EAP) addressing the needs of employees. The guidelines of the EAP program are as follows: (a) PBC shall maintain an Employee Assistance Program to assist employees who develop e…

9003 DRUG AND ALCOHOL MISUSE 9003.1 Policy: The PBC shall comply with the Drug Free Workplace Act. The PBC shall strive to provide both our patients and employees with a safe drug free environment. This policy is designed to protect the health of employees and ensure the safety o…

9004 WORKPLACE VIOLENCE 9004.1 Policy: The PBC is committed to provide a workplace free of recognized hazards which are likely to cause physical harm to employees. As such, the PBC shall take steps to identify and prevent violence in the workplace. 9004.2 Workplace violence is de…

9005 SMOKING 9005.1 Policy: The PBC shall provide a smoke-free environment for employees, patients, and visitors. As such, smoking shall be prohibited within all of PBC’s facilities. 9005.2 Procedures which apply are as follows: (a) Smoking shall be prohibited in offices, patient…

9006 CONSCIENTIOUS OBJECTION TO MEDICAL PROCEDURES 9006.1 Department heads shall not discipline or in any way penalize an employee for refusing to participate in certain aspects of direct patient care that are in conflict with their religious, or ethical beliefs. If a patient’s s…

9007 EMERGENCY CONDITIONS 9007.1 Policy: The PBC shall ensure that essential patient care services are provided and staffing is adequate in the event of an emergency, such as inclement weather, power failure, or other natural disaster. 9007.2 Employees scheduled to work must make…

9500 PURPOSE AND APPLICATION 9500.1 The District of Columbia General Hospital Procurement Regulations (the “Regulations”), issued by the District of Columbia General Hospital Commission (the “Commission”) establish policies, procedures, and guidelines relating to the procurement,…

9501 AUTHORITY AND RESPONSIBILITY OF THE OFFICE OF MATERIELS MANAGEMENT 9501.1 The Executive Director shall designate the Contracting Officer (the “CO”). The CO shall be familiar with public procurement of supplies, services, and construction. 9501.2 The CO shall adopt operationa…

9502 SOURCES OF SUPPLIES AND SERVICES 9502.1 The Hospital may obtain supplies and services as described below: (a) The Hospital may satisfy requirements for supplies and services from or through the sources and publications listed below without solicitation: (1) General Service A…

9503 CONTRACTING FOR SERVICES 9503.1 The Hospital may obtain services from professional, non-professional, expert, and consulting personnel on an individual or organizational basis, when essential to the Hospital’s mission or when the services would achieve maximum effectiveness …

9504 LOCAL, SMALL AND DISADVANTAGED BUSINESS ENTERPRISE ACT 9504.1 Procurements made under this chapter shall be in accordance with the requirements of D.C. Act 9-223, as amended. SOURCE: Final Rulemaking published at 41 DCR 4508, 4511 (July 8, 1994). EDITOR’S NOTE: For current p…

9505 PUBLICIZING PROCUREMENT ACTIONS 9505.1 A notice of availability for each solicitation for a proposed procurement may be published in a major newspaper of local circulation. Additional advertisements may be placed when it is considered appropriate. 9505.2 The time between the…

9506 SOLICITATIONS 9506.1 After issuance of a solicitation, but before the date and time set for receipt of bids/proposals, changes may be made in the solicitation to reflect any of the following: (a) Significant changes in quantity, specifications, or deliver schedules; (b) The …