District of Columbia Administrative Code

1140 UNIVERSITY OF THE DISTRICT OF COLUMBIA PERFORMANCE APPRAISAL SYSTEM 1140.1 The University of the District of Columbia Performance Appraisal System (hereafter "UDCPAS") shall be applicable to all non-faculty University employees, including temporary and executive appointments…

1141 PERFORMANCE MANAGEMENT RECORD 1141.1 The Performance Management Record shall be prepared in a format to be designated by the University. 1141.2 The University shall also decide on the procedures to be used with the Performance Management Record. 1141.3 The Performance Manage…

1142 PERFORMANCE APPRAISAL PROCESS 1142.1 At the beginning of the appraisal period, supervisors shall complete for each employee, Section I-Performance Plan of the Performance Management Record. 1142.2 The Performance Plan may be changed at any time by the supervisor to reflect c…

1143 DEALING WITH DEFICIENT PERFORMANCE 1143.1 If the supervisor determines that an employee has failed one of the critical elements of the position, the supervisor shall place the employee on a Performance Improvement Plan (PIP) in which the employee is given at least thirty (30…

1199 DEFINITIONS 1199.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed: Acting appointment - assignment to a greater or lesser position for a period of one (1) year or less with the right to return to the former or a similar position w…

1200 CLASSIFICATION SYSTEM 1200.1 The President shall establish a classification system for all administrative positions. Positions shall be grouped by series or occupational titles. 1200.2 Written specifications shall be approved by the Vice President for Administration, or a de…

1201 SALARY ADMINISTRATION POLICY 1201.1 The salary administration policies set forth in this chapter shall be implemented to provide uniform, fair salary practices throughout the University. 1201.2 Each employee shall be paid fairly in relation to other positions within the Univ…

1202 ADMINISTRATION OF THE CLASSIFICATION SYSTEM 1202.1 The President shall be responsible for the direction and control of the classification system in accordance with the provisions of this chapter. 1202.2 Each vice president and the director or head of each of the major organi…

1203 EVALUATION COMMITTEES 1203.1 The President shall appoint the membership of one or more Evaluation Committees. These committees shall be standing committees. 1203.2 An Evaluation Committee may be asked to review evaluation judgments for positions that would be classified belo…

1204 MAINTENANCE OF THE CLASSIFICATION SYSTEM 1204.1 The salary administration and classification system shall recognize changes in organization, job design, and external market influences through the following: (a) Revision of job content documentation when job content has subst…

1205 MAINTENANCE OF CURRENT JOB CONTENT DOCUMENTATION 1205.1 Annually, each supervisor shall meet individually with his or her subordinates to discuss any changes which might have occurred in position content. The Office of Personnel Management and Development ("OPMD") shall be r…

1206 DOCUMENTATION FOR NEW POSITIONS 1206.1 For new positions which are created (not the addition of another incumbent to a currently-existing position), the procedures set forth in this section shall be followed. 1206.2 The supervisor or manager shall prepare a description of th…

1207 MAJOR CHANGES AFFECTING JOB CONTENT FOR GROUP POSITIONS 1207.1 When reorganization is imminent, the Director of Personnel shall be advised by the President of anticipated changes as far in advance of the actual change as possible. 1207.2 The Director of Personnel shall work …

1208 JOB MEASUREMENT SYSTEM 1208.1 The President shall establish a system of job measurement to assign relative values to jobs based on job content. Positions shall be evaluated by the use of the UDC Guide Charts and application of the Guide Chart-Profile Method of Job Evaluation…

1209 MEASUREMENT OF CHANGES IN CURRENT POSITIONS 1209.1 The Office of Personnel Management and Development ("OPMD") shall arrange quarterly meetings of the Evaluation Committees to review changes in existing positions. 1209.2 The Director shall ensure that committee members are p…

1210 MEASUREMENT JUDGMENTS FOR NEW POSITIONS 1210.1 The procedures set forth in this section shall be used for each new position that is created at the University. 1210.2 When new positions are created, the supervisor shall prepare a description of the major accountabilities or r…

1211 APPEALS OF EVALUATION JUDGMENTS 1211.1 If a question arises about the validity of an evaluation judgment, the procedures set forth in this section shall be followed. 1211.2 The Director of Personnel shall present the Position Data Form and the evaluation for the job to the f…

1215 BASIS FOR PAYMENT 1215.1 Salary schedules for administrative employees shall be determined by the Board of Trustees (the "Board") upon recommendation of the President, with final approval by the Mayor. 1215.2 Compensation for all administrative employees shall be based on th…

1216 OVERTIME, HOLIDAY, AND OTHER PREMIUM PAY AND COMPENSATORY TIME 1216.1 If the operational needs of the University demand that an employee work beyond the daily •scheduled tour of duty, the President may authorize overtime, night, Sunday, and holiday work requiring premium pay…

1220 EXPERTS AND CONSULTANTS 1220.1 The University, from time to time, may engage the services of experts and consultants. 1220.2 Expert or consultant services shall not be used when the need can be met by using University personnel. 1220.3 An expert or consultant shall perform p…

1221 HONORARIA AND PROFESSIONAL FEES 1221.1 Upon recommendation of the President or appropriate vice president, the University's Division of Material and Inventory Management shall negotiate professional fees, honoraria, and other payments to non-employees who are invited to perf…

1230 FACULTY SALARY 1230.1 Members of the faculty shall be compensated on the basis of uniform salary schedules. Each rank on the salary schedule shall have steps representing increments within the rank. 1230.2 In exceptional cases, the President, upon recommendation of the depar…

1231 FACULTY ENGAGED IN RESEARCH OR TRAINING 1231.1 The salary for a faculty employee on an academic year appointment who performs research or training during the academic year on a sponsored grant or contract may be charged to the contract at a rate which does not exceed the ind…

1232 FACULTY COMPENSATION FOR SUMMER SCHOOL TEACHING 1232.1 Payment of compensation to a faculty member for full-time teaching during the summer term shall be at the rate of twenty percent (20%) of the employee's. regular compensation for the two (2) semester academic year. 1232.…

1300 GENERAL PROVISIONS 1300.1 Except as specifically provided otherwise by the provisions of this chapter, the provisions of this chapter shall apply to all full-time employees of the University, including Educational Service, Career Service, and Excepted Service employees.

1301 ACCRUAL OF VACATION LEAVE 1301.1 All administrative employees hired by the University on or before July 26, 1979, shall accrue vacation leave at the rate of twenty-four (24) days per calendar year. 1301.2 All administrative employees hired on or after July 27, 1979, shall ac…

1302 ACCUMULATION OF VACATION LEAVE 1302.1 Employees may accrue unused vacation only to a maximum of two hundred forty (240) hours in a leave year. 1302.2 Any carry-over of unused leave beyond two hundred forty (240) hours shall be requested through the immediate supervisor and a…

1303 VACATION LEAVE: CHANGE IN EMPLOYMENT STATUS 1303.1 If an employee resigns, is terminated, or changes to faculty status, the employee may choose to use accumulated leave or to receive a lump sum payment. The choice shall be made at the time of the change in status. 1303.2 Lum…

1304 USE OF VACATION LEAVE 1304.1 University departments shall provide opportunities for regular employees to take vacations each year. 1304.2 Vacations shall be scheduled in advance, at a time agreeable to the employee's supervisor, and in accordance with the supervisor's assess…

1305 SICK LEAVE: ADMINISTRATIVE STAFF AND NON-TEACHING FACULTY 1305.1 The following employees shall accrue and be charged sick leave. (a) Regular staff (those hired for six (6) months or longer on a continuing basis, either full-time or part-time for at least twenty (20) hours pe…

1306 FACULTY ABSENCES DUE TO ILLNESS OR INJURY 1306.1 In case of occasional faculty absence due to illness or injury, the department concerned shall arrange for classes to be covered. 1306.2 If a faculty member is absent for a lengthy period due to a serious illness or injury, th…

1307 COURT LEAVE 1307.1 An employee who is called to serve as a member of any jury shall be permitted to be absent from duties without loss of pay and without charge against any leave. However, if an employee is paid for jury service, the employee shall take vacation leave or lea…