District of Columbia Administrative Code

400 THE UNIVERSITY BUDGET: GENERAL PROVISIONS 400.1 All budgets for expenditures of the institutions of the University shall be approved by the Board. 400.2 The President shall prepare an operating budget for Educational and General activities and an operating budget for Auxiliar…

401 AUTHORITY OF THE BOARD AND UNIVERSITY OFFICIALS 401.1 No member of the Board of Trustees or any official of the University shall be authorized to expend any funds on hand which may have accrued from balances from previous periods or from income for any subsequent period unles…

402 BUDGET DIVISIONS AND CATEGORIES 402.1 The financial, budgetary, accounting, and operational procedures for control of the fiscal affairs of the University shall be divided into two (2) divisions, as follows: (a) The Educational and General division; and (b) The Auxiliary Ente…

403 BUDGET DIVISIONS: EDUCATIONAL AND GENERAL 403.1 The first division, Educational and General, shall be funded with income derived under this division and with funds provided by the District of Columbia. 403.2 Any savings made in operation of this division shall be expended onl…

404 BUDGET DIVISIONS: AUXILIARY ENTERPRISES 404.1 The second division, Auxiliary Enterprises, shall be funded on a self-supporting basis. 404.2 Funds collected from the enterprises in this division shall be used to provide the best possible facilities for the amount charged witho…

405 BUDGET SURPLUSES 405.1 The University shall retain non-appropriated funds at the end of each fiscal year. Retained non-appropriated funds shall be reported to the Board, and any expenditures from these funds shall be subject to prior approval by the Board. 405.2 The Treasurer…

406 BUDGET DEFICITS 406.1 If the estimated internal income of the University falls below the income level set in the budget, the President shall attempt to reduce the budgeted expenditures to cover the anticipated deficit in income. 406.2 The President shall inform the Board of r…

410 STUDENT ACTIVITY FEES 410.1 Student activity fees shall be used for the benefit of the entire student body. 410.2 Student activity fees shall be allocated only to recognized student organizations and to the support of student activities by the University. 410.3 The President …

411 BUSINESS ENTERPRISES AND SALES OF PRODUCTS AND SERVICES 411.1 The University may engage in any trade or business, including sales to the public. 411.2 Income generated from any trade or business, regularly carried on by the University that is not substantially related to the …

412 INVESTMENT OF TRUST FUNDS 412.1 The President, with the approval of the Board, may invest available trust funds of the University in Comptroller of the United States approved “safe” investments of governmental securities.

413 FINANCIAL REPORT 413.1 A financial report for the University shall be prepared annually by the Treasurer and shall be published.

414 DEPOSITORIES 414.1 The President shall determine the bank or banks in which funds of the University shall be deposited. 414.2 The President shall inform the Treasurer of the Board of the bank or banks where funds are deposited. 414.3 The Treasurer shall ensure that the bank o…

415 SALE OF SECURITIES 415.1 The Treasurer of the Board, with the approval of the Board, may sell, assign, request payment, and re-issue securities in accordance with the provisions of this section. 415.2 The provisions of this section shall apply to securities held by the Board …

416 AUDITS BY FEDERAL, DISTRICT, AND PRIVATE AGENCIES 416.1 The District of Columbia auditing agencies shall be requested to make an audit of all University income and disbursements, including the Office of the Board of Trustees. 416.2 The President and the Treasurer shall make a…

420 INSURANCE AND HAZARD RESERVE FUND 420.1 A Trustee Insurance and Hazard Reserve Fund (also referred to in this section as the "Fund") shall be established to provide protection against loss or damage to buildings, facilities, and their physical contents which are owned, operat…

421 VETERANS EDUCATION AND TRAINING 421.1 The President or Treasurer of the Board shall negotiate, execute, and sign in the name of the Board of Trustees all contracts and renewals of existing contracts between the University and the U.S. Veterans Administration or other agencies…

422 STUDENT LOAN MATCHING FUNDS 422.1 Money held in student loan funds may be used as matching funds for funds available under the National Defense Education Act of 1958 for loans to students when terms of the gift to the University permit use for matching purposes.

423 TAX-FREE ALCOHOL 423.1 The President shall appoint a person at each of the colleges of the University to sign or issue all applications and other required documents pertaining to purchase, storage, and use of ethyl alcohol free of tax at the designated college of the Universi…

424 GRATUITIES 424.1 No official or employee of the University shall accept any gratuity, courtesy, or gift in any form from any corporation, association, or person under circumstances which, directly or indirectly, suggest the possibility of future use of connections thus formed…

425 PURCHASE OF GOODS AND SERVICES FOR PERSONAL USE 425.1 Employees of the University shall not purchase goods or services for personal use through channels used in the purchase of goods and services for the operation of the University.

426 ACQUISITION OF MOTOR VEHICLES 426.1 The University shall not purchase passenger automobiles with appropriated funds. 426.2 The University may take title to donated passenger cars or other vehicles, or possession of vehicles where the use of the vehicles is donated to the Univ…

430 CASH ADVANCES TO EMPLOYEES 430.1 The President may authorize cash advances to employees in the following instances: (a) To cover authorized expenses incurred on behalf of the University; (b) To cover the cost and expense of authorized travel on official University business; a…

431 COLLECTION OF DEBTS TO THE UNIVERSITY 431.1 If an employee in default on his or her indebtedness to the University has executed a District government form requesting the District to pay the employee's salary or wages directly to an account in a financial institution, the requ…

440 TRAVEL ON OFFICIAL BUSINESS: GENERAL PROVISIONS 440.1 Non-appropriated funds shall not be used to supplement appropriated funds in paying travel or official business expenses. 440.2 Travel and business expenses for a single trip or event may be charged to either appropriated …