District of Columbia Administrative Code

441 AUTHORIZATION OF TRAVEL AND BUSINESS EXPENSES 441.1 When University employees or members of the Board are required to travel or to incur business related expenses that are chargeable to non-appropriated funds, it shall be the responsibility of the authorized individual approv…

442 REIMBURSEMENT FOR TRAVEL AND EXPENSES 442.1 University employees and Board members travelling on official business shall exercise the same care in incurring expenses that a prudent person would exercise if travelling on personal business. 442.2 Only those travel expenses esse…

443 REIMBURSEMENT FOR SPECIFIC TRAVEL EXPENSES 443.1 Each claim for hotel accommodations shall be supported by hotel receipts indicating the traveler's name, the date(s), and the amount charged per day. 443.2 Each claim for meal reimbursement shall be supported by receipts indica…

444 REMBURSEMENT FOR TRANSPORTATION COSTS 444.1 Inter-city travel via airplane, bus, or train shall be processed in either of the following ways: (a) Transportation Request (TR) issued by the University; or (b) Reimbursement by voucher (when no TR is issued and transportation cos…

445 ADVANCES AGAINST TRAVEL EXPENSES 445.1 An employee or member of the Board may receive an advance of funds to cover expenses to be incurred for official business. 445.2 An advance to a traveler shall be charged to the funds available and authorized for the payment of the trave…

446 TRAVEL FOR FINAL PRE-EMPLOYMENT INTERVIEWS 446.1 The University may reimburse an applicant for reasonable travel expenses incurred incidental to final pre-employment interviews for specifically designated positions, approved by the President. 446. 2 Reasonable travel expenses…

500 ACQUISITION OF REAL ESTATE 500.1 The Board may solicit the services of public and private agencies to assist in the acquisition of real estate for University approved purposes. 500.2 The University shall not accept title to either buildings or land without the prior consent o…

501 FACILITIES CONSTRUCTION BASIC FOR DEVELOPMENT 501.1 Facilities shall be constructed in accordance with the approved fiscal development plan for the University. 501.2 Construction programs shall be implemented pursuant to applicable University policies. 501.3 The University sh…

502 ARCHITECT/ENGINEER SELECTION 502.1 If external architect/engineer services are required, the University shall advertise for services on all projects in excess of one hundred thousand dollars ($ 100,000). 502.2 Priority consideration shall be given to the utilization of Distri…

503 FINANCIAL MANAGEMENT OF CAPITAL PROJECTS 503.1 Each project shall be developed within the appropriated funding limit of the project. 503.2 The following shall be accomplished only with the expressed approval of the Board Committee on Campus Planning, Buildings and Grounds: (a…

504 FACILITIES RENOVATION 504.1 All facilities shall be altered or renovated on the basis of program needs. 504.2 Alterations or renovations in excess of one hundred thousand dollars ($ 100,000) shall be subject to the annual approval of the Board. 504.3 An annual budget shall be…

505 PURCHASE OF FURNITURE AND EQUIPMENT FOR NEW BUILDINGS 505.1 All fixed and portable equipment shall be included as a portion of each project budget. 505.2 All Category I and II (fixed) equipment shall be included in the capital costs as a portion of the capital budget. 505.3 T…

510 SIGNS AND MARKERS 510.1 Signs and markers on campus approaches and grounds shall be installed and maintained in accordance with approved plans of the University. 510.2 Campus signs shall be consistent with standards established in the approved University master plan.

511 ENERGY CONSERVATION 511.1 The University shall obtain the economical delivery of electricity, gas, oil, water, and other utilities. 511.2 All new facilities shall be designed to maximize energy conservation while providing a functional educational environment.

512 NAMES OF CAMPUS FACILITIES 512.1 University Campus Facilities shall be named by the Board of Trustees. SOURCE: Final Rulemaking published at 53 DCR 560 (January 27, 2006).

513 UNIVERSITY SECURITY FORCE 513.1 The University may establish a security force, including employment of sworn officers to ensure the security of the facilities and other resources of the educational environment.

514 OCCUPATIONAL SAFETY AND HEALTH COMPLIANCE 514.1 The University shall ensure, to the maximum extent possible, that the personal safety and health of every employee of the University is of primary importance. The prevention of occupationally induced injuries and illnesses shall…

515 SMOKING RESTRICTION 515.1 Pursuant to the provisions of the District of Columbia Smoking Restriction Act of 1979, as amended, D.C. Code. § 6-911, et seq. (the “Act”), smoking shall be prohibited in all University facilities, including all portions of buildings and structures …

600 RELIGIOUS FREEDOM 600.1 Although the University, as an agency of the District government, is restrained from taking any action or using any of its funds, assets, or personnel for the promotion or support of religious activities, in order to help broaden the social outlook of …

601 FRATERNITIES, SORORITIES, AND OTHER STUDENT ORGANIZATIONS 601.1 The University, in conjunction with the Board, shall continue to recognize student organizations established at any of the predecessor institutions of the University. 601.2 New groups seeking establishment on any…

602 INTERCOLLEGIATE AND INTRAMURAL ATHLETIC AFFAIRS 602.1 Management and control of intercollegiate and intramural athletic affairs shall be the responsibility of University authorities. 602.2 The University may participate in National Collegiate Athletic Association activities.…

603 EDUCATIONAL TELEVISION AND RADIO 603.1 The University may operate an FM radio station and an educational television station, UHF or VHF, pursuant to Federal Communications Commission rules and regulations. 603.2 If no broadcast license (frequency) is available, the University…

604 STUDENT LEADERS REMITTED TUITION ASSISTANCE 604.1 The University of the District of Columbia may remit up to 100% of the tuition of the duly-elected or appointed President, Vice President, Secretary and Treasurer of the Undergraduate Student Government Association (USGA) for …

605 GENERAL TRAFFIC REGULATIONS 605.1 The University of the District of Columbia (UDC) shall provide parking facilities, as available, for faculty, staff, students, visitors, and Board of Trustees for the Van Ness Campus and its satellite locations. 605.2 Vehicle operators who us…

606 PARKING PERMITS 606.1 For purposes of these regulations, the term "faculty" includes all full and part-time members of the academic community as defined by the University. Full-time and part-time employees of the University, including contract personnel whose regular place of…

607 PARKING FEES 607.1 The parking permit fee for each four (4) wheeled vehicle for the Spring and Fall semesters shall be as follows for students, faculty, and staff: STUDENT One Semester $ 75.00 FACULTY/STAFF One Semester- Fall $ 150.00 Two Semester- Fall/Spring $ 300.00 Three …

608 VISITOR AND GUEST PARKING 608.1 Individuals, businesses, and organizations conducting business with the University shall be issued appropriate daily parking permits either at the non-University student, faculty, staff rate or the guest rate as arranged by the hosting departme…

609 SPECIAL OCCASIONS AND EMERGENCIES 609.1 On special occasions, including but not limited to, athletic events, concerts, graduation exercises, and emergencies, parking and traffic limitations may be imposed if required by prevailing conditions. SOURCE: Notice of Final Rulemakin…

610 INFRACTIONS AND PENALTIES 610.1 Users of University parking facilities shall abide by established District of Columbia Motor Vehicle Regulations, DCMR Title 18. In addition, the University has adopted the following additional rules and regulations applicable to parking and ve…

DISCRIMINATION AND HARASSMENT The provisions of this chapter shall apply to all faculty, staff, and students of the University. The provisions of this chapter are written in accordance with Federal and District laws and regulations, which are subject to amendment. To the extent t…

613 CONSENSUAL RELATIONSHIPS 613.1 A consensual romantic or sexual relationship between a supervisor and any employee in the chain of command of the supervisor is prohibited. 613.2 A consensual romantic or sexual relationship between an employee and all students over whom the emp…

RETALIATION Any action taken by the University or any employee or agent of the University to restrain, interfere, coerce or otherwise adversely affect a person’s employment, personal safety, academic efforts or participation in University-sponsored activities as a result of that …

EQUAL OPPORTUNITY (EO) STATEMENT 615.1 The following version of the Equal Opportunity (EO) statement shall be used in all brochures and advertisements unless otherwise noted: The University of the District of Columbia is an Equal Opportunity Affirmative Action institution. The Un…

616 ALCOHOL AND DRUG POLICY 616.1 For the purpose of this section, the following terms and phrases shall have the meanings ascribed: University- the University of the District of Columbia, the Community College of the District of Columbia, the David A. Clarke School of Law, and a…

617 TIMELY WARNING 617.1 The University of the District of Columbia is committed to providing students, faculty, and staff timely notification of emergencies that may represent a serious or ongoing threat to the University community. 617.2 The University’s Department of Public Sa…

619 EMERGENCY NOTIFICATIONS 619.1 The University of the District of Columbia is committed to providing students, faculty, and staff with timely notification of emergencies that may present a serious or ongoing threat to the University community. 619.2 The University’s Department …

700 GENERAL ADMISSION POLICIES 700.1 The University shall maintain an admissions policy which reflects the needs, aspirations, and character of the residents of the District of Columbia. 700.2 Any student who has a high school diploma or a General Educational Development (GED) ce…

701 PRIORITIES FOR REGISTRATION 701.1 Students shall be admitted and registered in accordance with the following order of priorities: (a) Continuing students in good standing at the University; (b) Former students in good standing at the University; (c) Students on the University…

702 APPLICATION REQUIREMENTS AND CONDITIONS 702.1 Prior to admission to the University an applicant shall meet the conditions and requirements set forth in this section. 702.2 An applicant shall have the necessary validated high school records sent directly from the applicant's s…

703 PHYSICAL EXAMINATIONS 703.1 Each applicant for admission to courses in residence that carry academic credit shall be required to take a physical examination before acceptance as a student. 703.2 With approval of the college to which the applicant seeks admission, the applican…

704 EVALUATION AND GUIDANCE TESTING 704.1 Each applicant shall take additional tests that may be required for evaluation and guidance. 704.2 The Director of Admissions shall notify an applicant of the schedule of placement and diagnostic tests.

705 SOCIAL SECURITY NUMBER 705.1 Each student applying for admission to the University shall furnish his or her social security number in the proper space on the printed application form. 705.2 The social security number shall be used to provide a permanent and lasting identifica…

706 APPLICATION FEE 706.1 The University shall require an applicant for admission to pay an application fee at the time the application is filed, except that students who cannot pay the fee at that time shall be permitted to defer payment until the time of admission notice. 706.2…

707 DECISIONS ON ADMISSIONS 707.1 The Director of Admissions may refer any application, including any application that involves unusual admission problems which cannot be handled routinely, to the Admissions Committee of the college or the Faculty Senate for study and advice. 707…