Illinois Administrative Code

Section 625.140 Complaint Procedure A complaint regarding any decision rendered by or action taken by any Division or Office of the Department pursuant to this Part may be filed with the Secretary of Transportation by submitting a written statement setting forth all the facts and…

Section 625.20 Applicability a) General The requirements of this Part are applicable to all architectural, engineering and land surveying services provided to the Department pursuant to contract unless provided otherwise in this Part. This Part is intended to cover all services a…

Section 625.30 Equal Employment Opportunity; Nondiscrimination; Affirmative Action It is the policy of the Department to execute and administer contracts hereunder in accordance with applicable State and Federal laws and regulations regarding nondiscrimination in the hiring of em…

Section 625.40 Prequalification All architect-engineer consultant firms desiring to provide services to the Department, whether as prime consultants or subconsultants, must be prequalified before any consideration can be given to their proposals. Prequalification must be obtained…

Section 625.50 Solicitation The official notice of the Department's needs for architectural or engineering services or any other services being procured hereunder shall be published in its Professional Service Bulletin. Such notice shall describe the requirements of each project …

Section 625.60 Statements of Interest All firms desiring to be considered as prime consultants for a project must submit a statement of interest to the Consultant Services Unit by the date specified in the corresponding bulletin. The bulletin shall specify the types of informatio…

Section 625.70 Confirmation of Eligibility a) The Consultant Services Unit shall determine the eligibility of each firm that responds to a solicitation. A firm shall be considered ineligible and shall be excluded from the selection process for any one of the following reasons: 1)…

Section 625.80 Preliminary Review and Ranking a) Following the confirmation of each firm's eligibility, the Director of the requesting Division or Office, or the Director's designated representative(s), and the Consultant Services Unit shall review the firm's experience data, its…

Section 625.90 Consultant Selection Committee a) Chairperson The Deputy Secretary of Transportation, or his/her designee, shall serve as member and chairperson of a seven-member Consultant Selection Committee ("Selection Committee" or "Committee"). b) Department Members 1) Three …

Section 650.10 Purpose a) The purpose of this Part is to establish policies and procedures to allow the Illinois Department of Transportation (the Department), in cooperation with the Chief Procurement Officer for the Department, to fulfill its obligations to award all constructi…

Section 650.100 Expiration Date of Ratings All prequalification ratings issued by the Department will expire sixteen months from the date of the financial statement (balance sheet). The expiration date of current ratings will be shown on the Certificate of Eligibility issued to t…

Section 650.110 Denial or Revocation of Ratings a) Prequalification ratings will be denied, or previously issued ratings will be revoked, in the event the Department finds the applicant or contractor to be nonresponsible. Reasons or events for a finding of nonresponsibility inclu…

Section 650.120 Extension of Ratings a) A temporary extension of prequalification ratings due for expiration may be granted by the Department for good cause which may include, but is not limited to, the following examples: 1) The contractor has changed the fiscal year end of the …

Section 650.130 Revisions to Prequalification Ratings a) Revision to the financial rating that will either increase or reduce the rating may be necessary during the period it is in effect if there has been a change in status of the contractor due to reasons or events that materia…

Section 650.140 Transfer of Prequalification Ratings Prequalification ratings shall not be assigned or transferred by the contractor. (Source: Amended at 24 Ill. Reg. 18775, effective December 7, 2000)

Section 650.150 Reconsideration and Appeal a) If an applicant is denied ratings, a contractor has its ratings revoked, a contractor has its ratings revised, or an applicant is issued incorrect ratings on a Certificate of Eligibility, the applicant or contractor may request recons…

Section 650.160 Financial Rating − General a) The financial rating serves two functions: 1) To measure the applicant's ability to sustain cash flow for the duration of an awarded contract and 2) To indicate the maximum amount of uncompleted work that the applicant may have under …

Section 650.170 Financial Statement An applicant may obtain a financial rating in either an audited or unaudited status. Audited financial information provides the Prequalification Section with reliable information, whereas unaudited financial information is subject to certain re…

Section 650.180 Balance Sheet Schedules In order to provide for the determination of ratings in as objective a manner as possible, the Department has established specific evaluations and classifications for a number of financial rating items. The value attached to the affected fi…

Section 650.190 Other Factors Considered in Determining Financial Ratings a) Notes and Accounts 1) Long term notes and accounts payable to stockholders, officers, directors, employees, parent, subsidiaries and affiliates will not be considered a liability if subordinated. A subor…

Section 650.20 Definitions "Affidavit of Availability" – A sworn affidavit indicating all work under contract, pending awards, all subcontracts and value of subcontracts. "Affiliate" – A member of a group of two or more companies related to one another through common ownership, c…

Section 650.200 Methods of Improving a Financial Rating a) Personal assets of stockholders, officers, directors, members, partners, beneficiaries or employees may not be pledged to improve the financial rating of the contractor seeking prequalification. b) Assets of another compa…

Section 650.210 Computation of Financial Rating The Department will use the financial data required by Sections 650.180, 650.190, and 650.200 of this Part to determine an applicant's financial rating by means of the formula set forth below. If the rating determined by the formula…

Section 650.220 Work Rating − General The work rating measures the applicant's capability to perform work in specific categories. A complete list of categories currently available is contained in Section 650.Appendix A of this Part.

Section 650.230 Determination of Work Ratings a) The work rating is expressed as the dollar value of work of a particular category that the applicant can perform with its own organization and facilities in one construction season. The Work Rating (WR) is determined using the foll…

Section 650.240 Performance Factor (PF) a) The Performance Factor is a numerical value which is determined by the contractor's performance evaluation in a work category during the previous year. At the close of each construction season, the Department, other State agencies or aut…

Section 650.250 Experience Factor (EF) a) The Experience Factor is the cumulative dollar value of work performed in a given work category by the applicant's own forces. To be given credit for this experience, the work must have been performed either for the Department or other en…

Section 650.260 Equipment Factor (EqF) a) Work categories which require the applicant to have specific equipment and plant facilities are indicated in Appendix A. Determination of work ratings in these categories requires the calculation of an Equipment Factor which measures the …

Section 650.270 Capacity to Perform (CP) a) The Capacity to Perform represents the annual dollar value of work completed by an applicant that is related to the category of work for which a rating is requested. The work must have been performed for the Department or other entity t…

Section 650.280 Calculation of Work Ratings a) Applicants assigned work ratings in the categories of Earthwork, Portland Cement Concrete Paving, Bituminous Plant Mix, Bituminous Aggregate Mixtures, Aggregate Bases & Surfaces (type A or B) and Cover & Seal Coats are required to po…

Section 650.290 Advertising for Bids The procedures for procuring contracts are set out in the Chief Procurement Officer's rules for contract procurement found at 44 Ill. Adm. Code 6. The procedures of this Subpart B govern the granting of authority to bid on contracts advertised…

Section 650.30 Introduction to Prequalification a) As required by Subpart B, each contractor shall be prequalified, or deemed eligible, prior to being granted Authorization to Bid on contracts advertised by the Department. b) Except as otherwise provided in Section 650.70, in ord…

Section 650.300 Request for Authorization to Bid or Not for Bid Status A Request for Authorization to Bid or Not for Bid Status (Form BDE 124) is published with the Transportation Procurement Bulletin. The Form BDE 124 shall be used by contractors to request Authorization to Bid …

Section 650.310 Affidavit of Availability a) An Affidavit of Availability (Form BC-57) is attached to the Transportation Bulletin and must be submitted with a request for Authorizations to Bid. It is a sworn statement concerning the contractor's present and pending contract commi…

Section 650.315 Disclosure of Other Procurement Relationships a) Section 50-35(h) of the Illinois Procurement Code [30 ILCS 500/50-35(h)] requires that all bids of more than $50,000 be accompanied by disclosure of all current or pending contracts, proposals, leases, or other ongo…

Section 650.320 Analyzing Requests for Authorization to Bid a) In analyzing a contractor's request for Authorization to Bid, it is necessary to determine the contractor's available bidding capacity. 1) The total value of all uncompleted work awarded to the contractor, as shown on…

Section 650.330 Issuance of Authorization to Bid a) There is no limit to the number of Authorizations to Bid issued a contractor as long as the available bidding capacity satisfies the requirements of each individual contract. If the contractor is the low bidder on two or more co…

Section 650.340 Joint Ventures a) Prequalified contractors may combine their available bidding capacity and request an Authorization to Bid for a single contract to bid as a joint venture after Department approval. b) Each request for approval of a joint venture shall be indicate…

Section 650.350 Denial of Authorization to Bid The Department will not issue Authorization to Bid for any of the following reasons: a) The contractor is not prequalified under the provisions of this Part. b) The contractor will not be prequalified on the day of the scheduled lett…

Section 650.360 Purpose Federal regulations establishing and implementing the disadvantaged business enterprise (DBE) program (49 CFR 26) applicable to all United States Department of Transportation programs require the Department to maintain a participant list that includes all …

Section 650.370 Registration of Subcontractors a) All firms desiring to bid or quote subcontract work to prequalified contractors holding authorization to bid on contracts advertised by the Department shall register on an annual basis for inclusion in the participant list. Prequa…

Section 650.380 Eligibility to Quote or Perform Subcontract Work A prequalified contractor who is issued an authorization to bid in accordance with this Part may solicit or accept bids or quotes from potential subcontractors, for the performance of work on contracts that are not …

Section 650.40 Application Requirements a) The application for prequalification is available on the Department's website at http://www.idot.illinois.gov/doingbusiness/procurements/constructionservices/ index or by writing or calling: Illinois Department of Transportation Bureau o…

Section 650.50 Time for Submission a) An applicant seeking to be prequalified with the Department for the first time must submit a complete application for prequalification no later than 4:30 p.m. prevailing time no later than 21 days prior to the scheduled date of the letting fo…

Section 650.60 Public Disclosure of Contractor Information The Department will, to the extent permitted by law, maintain and treat all of the contractor's information as confidential and for use only by the Department or other governmental agencies entitled by law or by agreement…

Section 650.70 Waiver of Prequalification and Additional Responsibility Considerations Prequalification may be waived or additional responsibility or eligibility factors may be established for selected contracts advertised in the Transportation Procurement Bulletin. In such contr…

Section 650.80 Issuance and Effect of Ratings a) Once the Prequalification Section has completed its analysis of all information relevant to the determination of ratings and has established the ratings of the applicant, a Certificate of Eligibility will be issued to the applicant…