Chapter 3. REGENTS HUMAN RESOURCES MANAGEMENT—MERIT SYSTEM

this system in accordance with Iowa Code section 8A.412(5). [ARC 0418D, IAB 7/8/26, effective 8/12/26]

reveal the capacity to successfully perform the job for which the applicant is competing, will be rated objectively, and will be pursuant to federal or state law. [ARC 0418D, IAB 7/8/26, effective 8/12/26]

accordance with these rules whenever practicable and feasible. This rule is intended to implement Iowa Code sections 8A.402 and 8A.413.

3.102(1) Reassignments. Employees with the approval of the resident director may be reassigned at any time from one position to another in the same class within an institution, except that probationary employees who were certified to fill their position on the basis of special qu…

classification, the resident director may, upon written request from the employee and with the approval of involved departments, effect such a demotion provided the employee is certified by the resident director as meeting the qualifications required for the lower classification.…

3.104(1) Resignations. a. To resign in good standing employees must notify the employing department of their intention to resign in writing at least 14 days prior to the effective date of resignation, except in cases where the employing department agrees to a shorter period of no…

DISCIPLINARY ACTIONS

experience, aptitude, knowledge, character, physical fitness, or other qualifications or attributes that enter into the determination of the relative qualification of applicants. The evaluation process must align with federal or state laws and must be approved by each institution…

any of the reasons specified in Iowa Code section 8A.413(16), or as established by board of regents or institutional policies. [ARC 4850C, IAB 1/1/20, effective 2/5/20]

to the seriousness of the offense; however, this will not preclude reasonable penalties of varying severity for an accumulation of offenses. 3.116(1) Suspension. The employing department may, for cause in accordance with 681—3.115(8A), suspend any employee for such length of time…

GRIEVANCES AND APPEALS

in the board classification description, as well as any special qualifications associated with a particular position, which are approved by the resident director. Those applicants who meet the required qualifications shall be eligible for further consideration for hire, transfer …

appeal an action concerning the form or content of the application or an examination. The applicant will first discuss the matter with the resident director and, if not satisfied with the explanation and decision given, may within 14 days after the occurrence of the alleged viola…

not satisfied with the decision rendered at that step, employees may pursue their appeal in accordance with the grievance procedure. 3.116(3) Demotion. An employing department may, for cause in accordance with 681—3.115(8A), demote an employee to a vacant position in a lower clas…

federal and state laws and the provisions of these rules, including those concerning certification and selection unless otherwise specified. [ARC 0418D, IAB 7/8/26, effective 8/12/26]

VACATIONS AND LEAVES OF ABSENCE

resident director to provide for services needed on a periodic basis. Appointments may be made without reference to the provision of these rules regarding minimum qualifications, certification, and selection. Employees appointed on this basis will not work more than 1,040 hours i…

regarding attendance that they deem necessary in accordance with these rules and the policy and rules of their institution, and such schedules and rules will be made known to affected employees.

provided by law. Employees will be entitled to take only that vacation time which they have accrued and while employee preferences will be given major consideration, employing departments will have final authority to schedule vacations. Permanent and probationary part-time employ…

the board of regents, consistent with institutional policies and procedures. [ARC 4850C, IAB 1/1/20, effective 2/5/20]

law and will be entitled to such leave on presentation of satisfactory evidence, when requested. Permanent part-time employees will accrue sick leave in an amount equivalent to their fractional employment, and no employees will be granted sick leave in excess of their accumulatio…

provided by law, with pay not to exceed 30 workdays in a calendar year. [ARC 4850C, IAB 1/1/20, effective 2/5/20]

federal law (Family and Medical Leave Act) and board of regents and institutional policies and procedures. [ARC 4850C, IAB 1/1/20, effective 2/5/20]

authority, employees appear as witnesses or serve as members of juries in any public or private litigation, they will be entitled to their regular compensation provided they surrender to their employing institution any pay they receive, other than reimbursement for travel or pers…

working hours during which the polls are open, any person entitled to vote in a public election is entitled to time off from work with pay on any public election day for a period not to exceed three hours in length. Application for time off for voting should be made to the employ…

evidence presented, grant an employee time off with pay: 1. Not to exceed three days for each occurrence in the case of death in the employee’s immediate family; 2. Not to exceed one day for each occurrence for service as a pallbearer at the funeral of a person not a member of th…

and with approval of the resident director, a department head may grant an employee’s requests for a leave of absence without pay for up to one year. With the same approval, such a leave may be extended for no more than one additional year. On conclusion of a leave of absence wit…

institution may advertise a position for a classification designated for trainees or apprentices. When so designated, applicants do not need to meet the minimum qualifications of the classification for permanent appointment. The purpose of the program is to develop the trainee or…

election leaves as provided by law.

appointing authority, an employee who is a certified disaster service volunteer for the American Red Cross may, at the request of the American Red Cross, be granted leave with pay to participate in disaster relief services relating to a disaster in the state of Iowa. Such leave s…

Iowa Code section 70A.39. An employee who is granted a leave of absence under Iowa Code section 70A.39 shall receive leave without loss of service, pay, vacation time, personal days, sick leave, insurance and health coverage benefits, or earned overtime accumulation. The employee…

require the services of an employee for a limited duration or where funding must be renewed periodically, a term appointment may be made. The initial appointment will not be made for more than two years. Renewals beyond two years may be approved by the resident director on the ba…

authority designated by each individual institution to a permanent position and who successfully completes a probationary period in accordance with these rules will have permanent status. [ARC 0418D, IAB 7/8/26, effective 8/12/26]

3.18(1) Purpose. The probationary period will be an important part of the examination and selection process, and will be used by the employing department to closely observe and evaluate an employee’s work, to train and aid the employee in adjustment to the employee’s position and…

3.19(1) Reassignments. An employee, with the approval of the resident director, may be reassigned at any time from one position to another in the same class within an institution, except that a probationary employee who is certified to fill the employee’s position on the basis of…

3.2(1) Under the authority of the board and the supervision of its executive director, a merit system director will be appointed who will be responsible for the development, operation and evaluation of the system in compliance with the objectives and intent of certain provisions,…

the resident director may, upon written request from the employee and with the approval of involved departments, effect such a demotion provided the employee is certified by the resident director as meeting the qualifications required for the lower classification. Voluntary demot…

3.21(1) Reduction in force. a. Reduction in force will be accomplished in a systematic manner in accordance with these rules; however, the layoff provisions established in this subrule shall not apply to: (1) Temporary layoffs of less than 25 workdays or 200 hours of work per cal…

laid off or demoted in lieu of layoff or who are able and qualified to return to work following a medically related disability leave in accordance with paragraph 3.21(1)“i” and rule 681—3.26(8A) or in accordance with subrule 3.18(3). These lists will be maintained in order by ret…

to the seriousness of the offense; however, this will not preclude reasonable penalties of varying severity for an accumulation of offenses. 3.23(1) Suspension. The employing department may, for cause, suspend any employee for such length of time as the department head considers …

request a position classification review in written form. The employee’s or designee’s request will be forwarded to the college or division with a recommendation from the department head within 14 days of the date of the request. The college or division will forward the request t…

or application of institutional rules governing terms of employment or working conditions (other than general wage levels) or the provisions of these merit system rules (other than disputes whose resolution is provided for in rule 681—3.24(8A)) will be resolved in accordance with…

another position under this system will not lose any accumulated sick leave as a result thereof. A permanent employee who has recovered after exhausting all accumulated sick leave and vacation time and has a medical release to return to work will, at the employee’s request, be gi…

evidence presented, grant an employee time off with pay: 1. Not to exceed three days for each occurrence in the case of death in the employee’s immediate family; 2. Not to exceed one day for each occurrence for service as a pallbearer at the funeral of a person not a member of th…

with approval of the resident director, a department head may grant an employee’s requests for a leave of absence without pay for up to one year. With the same approval, such a leave may be extended for no more than one additional year. On conclusion of a leave of absence without…

“Active service” is a period of ongoing employment performing the duties of the position. “Advanced starting rate” is a rate within the pay grade that is greater than the minimum rate of the pay grade for a specific classification as provided for in the approved pay plan. “Base p…

pay plan for all the classes established in the classification plan. The pay plan will consist of a schedule or schedules of numbered grades with minimums and maximums for each grade. Each class will be assigned to a pay grade. The plan will be developed to reflect the relative d…

be reviewed for revision by the board of regents in the same manner and following the same procedure stated in 681—3.37(8A). At any time, new classes may be established and other revisions may be made in the plan to reflect proper relationships and to facilitate recruitment and r…

uniformly administered by the resident directors under the direction of the merit system director for all classifications in the system. Except as otherwise provided in these rules and in the pay plan, all employees will be paid between the minimum and maximum of the pay grade to…

consultation with the resident directors and subject to the approval of the board, shall develop and maintain a classification plan. This plan will ensure that all positions with similar duties, responsibilities, and levels of difficulty are included in the same class. Each class…