Iowa Administrative Code

fines arising from any violation of motor vehicle laws of the state of Iowa or any other state in which the state driver may be traveling.

records of state drivers who drive a state vehicle or a private vehicle to conduct state business. [ARC 4134C, IAB 11/21/18, effective 12/26/18; ARC 6864C, IAB 2/8/23, effective 3/15/23]

103.12(1) If a state driver is involved in any one of the following occurrences, the state driver will receive written counseling concerning the state driver’s responsibilities and will be required to attend the next available defensive driving course. The defensive driving cours…

the driver may request a reconsideration of the suspension except as noted in 103.12(7). A written request for reconsideration must be submitted to the suspended driver’s immediate supervisor. The immediate supervisor must provide a written report, supporting or denying the emplo…

reconsideration, the reinstated state driver will be placed in a probationary state vehicle driving status for a period of three months. If a state driver in probationary status has a preventable or at-fault accident while operating a state or private vehicle on state business or…

vehicle on state business while holding a temporary restricted license issued pursuant to Iowa Code section 321.215 or 321J.20 that allows driving for work. In addition, a state driver operating under a temporary restricted license shall provide proof of financial responsibility …

103.16(1) Fuel used in state-owned automobiles may be purchased at cost from the various state installations or garages such as but not limited to those of the state department of transportation, state board of regents, department of human services, department of corrections, or …

state fleet qualified renewable fuels compliance report that shall consolidate information compiled by the department in accordance with Iowa Code section 8A.369. The department shall submit the report to the governor and general assembly not later than March 1 of each year. [ARC…

“At-fault accident” means an accident in which the state driver is determined to be 50 percent or more responsible for the accident. “Biodiesel blended fuel” means the same as defined in Iowa Code section 214A.1. “Biofuel” means the same as defined in Iowa Code section 214A.1. “C…

103.3(1) Agencies subject to vehicle assignment guidelines. Pursuant to Iowa Code section 8A.362, the agencies listed below shall assign all vehicles within their possession, control, or use in accordance with the guidelines set forth in rule 11—103.4(8A). a. The department, incl…

103.4(1) In order to maximize the average passenger miles per gallon of motor vehicle fuel consumed, vehicles shall be assigned on the following basis: a. EPA-rated compact sedans may carry one or two passengers and their personal effects. b. EPA-rated midsize sedans or small spo…

preventable shall be made by the department’s fleet services manager. In making this determination, the fleet services manager will consider all relevant information including information provided by the state driver and others involved in the accident, information provided by wi…

state business if the state driver does not currently possess a valid driver’s license with the appropriate classifications, restrictions and endorsements.

comprehensive loss which occurs while conducting state business to the department’s fleet services manager. The failure to report may result in payment of any loss from the funds of the state driver’s employing agency rather than from the state self-insurance fund. All documentat…

or private vehicle on state business at least 5,000 miles per year shall attend a defensive driving or driver improvement course every three years. Each state driver who drives a pool car shall also participate in vehicle safety classes as required by the department and provided …

applicable motor vehicle laws of the state of Iowa or any other state in which the state driver may be traveling with the exception of drivers covered by Iowa Code section 321.231.

inventory guidelines for personal and real property owned by state departments. Beginning July 1, 1998, the accompanying rules are the minimum universal guidelines for personal property. Each state department may implement more restrictive guidelines to enhance accountability for…

110.2(1) Personal property. For purposes of this chapter, personal property is any item or equipment that has an acquisition value of $5000 or more and has an anticipated useful life of one year or more. Computer software is to be excluded from this definition. If the minimum lev…

If accounting in aggregate as defined in 110.2(2), one item or component of the item shall be tagged with a prenumbered tag and all other items or components marked with an unnumbered tag or other identifiable markings. Any item that is accounted for in the aggregate whose indivi…

results reconciled with property records at least once every two years.

as state of Iowa property with a prenumbered decal or the appropriate bar code tag or other identifiable mark.

applicable, the following minimum information must be presented on the inventory listing for each record of personal property: 1. Department. 2. Tag number. 3. Description. 4. Acquisition value. 5. Location(s). 6. Acquisition date. 7. Disposition date (not applicable until dispos…

the inventory listing at the inception of the lease. These rules are intended to implement Iowa Code section 7A.30. [Filed 10/21/94, Notice 8/31/94—published 11/9/94, effective 12/14/94] [Filed 8/25/95, Notice 6/21/95—published 9/13/95, effective 10/18/95] [Filed 9/4/98 emergency…

“Agency” or “state agency” means a unit of state government, which is an authority, board, commission, committee, council, department, examining board, or independent agency as defined in Iowa Code section 7E.4, including but not limited to each principal central department enume…

the state under the director’s control when the personal property becomes unnecessary or unfit for further use by the state. This rule establishes the procedures for inspecting, selecting and removing surplus property from state agencies or from state storage. 111.2(1) Means of d…

shall be held in accordance with the standards set forth in this rule. Auctions may be conducted electronically. 111.3(1) Eligibility to bid. All bidders must register before making a bid. Bid numbers shall be available prior to and during the sale. All bidders must be 18 years o…

throughout this chapter. In addition, the following definitions shall apply: “Administrator” means the administrator of Terrace Hill. “Commission” means the Terrace Hill commission as established by Iowa Code section 8A.326. “Facility” means the Terrace Hill mansion, carriage hou…

to preserve, maintain, renovate, landscape, and administer the facility. The commission has authority to establish policy and procedures and approve the ongoing expenditures for preservation, renovation, and landscaping of the facility and seeks necessary funds for these activiti…

114.3(1) Composition. The commission consists of nine members appointed by the governor in accordance with Iowa Code section 8A.326. 114.3(2) Meetings. The commission shall meet at the call of the chair. A majority of the members of the commission shall constitute a quorum, and a…

endowments. Accepted gifts, bequests, and endowments shall be used in accordance with the desire of the donor as expressed at the time of the donation. Undesignated funds shall be used for projects and activities of the commission. [ARC 2199C, IAB 10/14/15, effective 11/18/15]

funds from public or private sources. Receipts from these grants shall be used in accordance with all stipulations of the grant contract. [ARC 2199C, IAB 10/14/15, effective 11/18/15]

its culture at its facilities. 114.6(1) and 114.6(2) Rescinded IAB 10/14/15, effective 11/18/15. [ARC 2199C, IAB 10/14/15, effective 11/18/15]

114.7(1) Address. Terrace Hill is located at 2300 Grand Avenue, Des Moines, Iowa 50312. Telephone number (515)281-7205. 114.7(2) Hours of operation. Terrace Hill is open to the public a minimum of 20 hours per week and is closed the months of January and February. Specific hours …

114.8(1) Group tours. Reservations shall be required for tour groups of ten or more. Requests for reservations shall be directed to the Administrator, Terrace Hill, 2300 Grand Avenue, Des Moines, Iowa 50312. 114.8(2) Fees. An admission fee is charged at Terrace Hill. There shall …

Terrace Hill commission with all final authority resting with the commission. A board of not less than seven members called the board of trustees will conduct two piano competitions: a senior competition for high school seniors and a junior competition for students in grades 9 th…

endowment fund to be used for the purposes of conducting a piano competition and providing scholarships to the winners of the senior piano competition. Participants in the competition must be Iowa high school seniors who will be entering freshmen with a piano major or minor at on…

Commission, 2300 Grand Avenue, Des Moines, Iowa 50312, and on the THEMA Web site: www.TerraceHillPianoCompetition.org. Telephone requests may be made by calling the commission at (515)281-7205. The form contains the deadline for submission to the commission in order for a partici…

been raised by public and private donations and shall not be used for any other purpose. Funds are deposited into a segregated account with the Terrace Hill partnership, a public charitable foundation organization of which the commission is the sole member. Funds are disbursed as…

the participants. Representatives of the board of trustees may conduct an initial review of the participants’ applications to narrow the field of participants. The selected participants will perform before a panel of judges, who will select the scholarship winners. 116.5(1) Selec…

117.1(1) Applicability. a. Goods and services of general use. Under the provisions of Iowa Code chapter 8A, these rules apply to the purchase of goods and services of general use by any unit of the state executive branch including a commission, board, institution, bureau, office,…

117.10(1) Qualifications. As part of the competitive selection process, the department shall determine whether an architect or engineer is competent and qualified. In making this determination, the department may consider the following factors: 1. Professional licensing or regist…

IAB 6/11/25, effective 7/16/25.

manner that encourages competition. 117.12(1) Limitations on brands and models. Specifications shall be written in general terms without reference to a particular brand or model unless the reference is clearly identified as intending to illustrate the general characteristics of t…

competitive selection document. 117.13(1) Intent to award. After evaluating responses to a solicitation using formal competition, the department shall notify each vendor submitting a response to the solicitation of its intent to award to a particular vendor or vendors subject to …

117.14(1) Purchase of goods. An agency may acquire goods not otherwise available from a master agreement in accordance with the procurement threshold guidelines in 11—117.15(8A). 117.14(2) Purchase of services. An agency may procure services unique to the agency’s program or used…

117.15(1) Agency direct purchasing—basic level. An agency may procure non-master agreement goods costing not greater than $15,000 without competition. 117.15(2) Agency direct purchasing—advanced level. An agency may procure non-master agreement goods up to $50,000 per transaction…

the department and by state agencies, including the enforcement by the department of contracts for printing, except as otherwise provided by law. 117.16(1) Competitive selection for printing. The department and state agencies shall procure printing by competitive selection accord…

shall register as a vendor. Every vendor shall register prior to submitting a response to a solicitation except in the case of an emergency procurement when the vendor shall register prior to filling an order or as soon as practicable. Only properly registered vendors are entitle…

117.18(1) Review of vendor performance. The department, in cooperation with agencies, shall periodically, but at least directly prior to renewal of a master agreement, review the performance of vendors. Agencies are encouraged to document vendor performance throughout the duratio…

terms and conditions shall apply to all solicitations unless otherwise stated in the solicitation. 117.19(1) Instructions for vendors. The vendor must follow all instructions in the manner prescribed and furnish all information and samples as stated in the solicitation. Minor def…