Iowa Administrative Code

State drivers may operate a state vehicle or a private vehicle on state business while holding a temporary restricted license issued pursuant to Iowa Code section 321.215 or 321J.20 that allows driving for work. In addition, a state driver operating under a temporary restricted l…

103.16(1) Fuel used in state-owned automobiles may be purchased at cost from the various state installations or garages such as but not limited to those of the state department of transportation, state board of regents, department of human services, department of corrections, or …

The department shall prepare a state fleet qualified renewable fuels compliance report that shall consolidate information compiled by the department in accordance with Iowa Code section 8A.369. The department shall submit the report to the governor and general assembly not later …

“At-fault accident” means an accident in which the state driver is determined to be 50 percent or more responsible for the accident. “Biodiesel blended fuel” means the same as defined in Iowa Code section 214A.1. “Biofuel” means the same as defined in Iowa Code section 214A.1. “C…

103.3(1) Agencies subject to vehicle assignment guidelines. Pursuant to Iowa Code section 8A.362, the agencies listed below shall assign all vehicles within their possession, control, or use in accordance with the guidelines set forth in rule 11—103.4(8A). a. The department, incl…

103.4(1) In order to maximize the average passenger miles per gallon of motor vehicle fuel consumed, vehicles shall be assigned on the following basis: a. EPA-rated compact sedans may carry one or two passengers and their personal effects. b. EPA-rated midsize sedans or small spo…

The determination as to whether an accident is without fault, at fault, or preventable shall be made by the department’s fleet services manager. In making this determination, the fleet services manager will consider all relevant information including information provided by the s…

A state driver shall not drive a state or private vehicle on state business if the state driver does not currently possess a valid driver’s license with the appropriate classifications, restrictions and endorsements.

A state driver must report any potential liability, collision or comprehensive loss which occurs while conducting state business to the department’s fleet services manager. The failure to report may result in payment of any loss from the funds of the state driver’s employing agen…

Each state driver who is assigned a state vehicle or who drives a state or private vehicle on state business at least 5,000 miles per year shall attend a defensive driving or driver improvement course every three years. Each state driver who drives a pool car shall also participa…

Each state driver is required to abide by all applicable motor vehicle laws of the state of Iowa or any other state in which the state driver may be traveling with the exception of drivers covered by Iowa Code section 321.231.

The department of administrative services is responsible for establishing inventory guidelines for personal and real property owned by state departments. Beginning July 1, 1998, the accompanying rules are the minimum universal guidelines for personal property. Each state departme…

110.2(1) Personal property. For purposes of this chapter, personal property is any item or equipment that has an acquisition value of $5000 or more and has an anticipated useful life of one year or more. Computer software is to be excluded from this definition. If the minimum lev…

Personal property may be accounted for in aggregate. If accounting in aggregate as defined in 110.2(2), one item or component of the item shall be tagged with a prenumbered tag and all other items or components marked with an unnumbered tag or other identifiable markings. Any ite…

A physical inventory of personal property must be taken and the results reconciled with property records at least once every two years.

If feasible, all inventoried personal property should be identified as state of Iowa property with a prenumbered decal or the appropriate bar code tag or other identifiable mark.

Personal property should be accounted for on an inventory listing. As applicable, the following minimum information must be presented on the inventory listing for each record of personal property: 1. Department. 2. Tag number. 3. Description. 4. Acquisition value. 5. Location(s).…

Property acquired under capital lease provisions shall be accounted for on the inventory listing at the inception of the lease. These rules are intended to implement Iowa Code section 7A.30. [Filed 10/21/94, Notice 8/31/94—published 11/9/94, effective 12/14/94] [Filed 8/25/95, No…

“Agency” or “state agency” means a unit of state government, which is an authority, board, commission, committee, council, department, examining board, or independent agency as defined in Iowa Code section 7E.4, including but not limited to each principal central department enume…

The director shall dispose of all personal property of the state under the director’s control when the personal property becomes unnecessary or unfit for further use by the state. This rule establishes the procedures for inspecting, selecting and removing surplus property from st…

Public auctions of state vehicles under the control of the director shall be held in accordance with the standards set forth in this rule. Auctions may be conducted electronically. 111.3(1) Eligibility to bid. All bidders must register before making a bid. Bid numbers shall be av…

The definitions listed in Iowa Code section 17A.2 shall apply for terms as used throughout this chapter. In addition, the following definitions shall apply: “Administrator” means the administrator of Terrace Hill. “Commission” means the Terrace Hill commission as established by I…

The commission exists in accordance with Iowa Code section 8A.326 to preserve, maintain, renovate, landscape, and administer the facility. The commission has authority to establish policy and procedures and approve the ongoing expenditures for preservation, renovation, and landsc…

114.3(1) Composition. The commission consists of nine members appointed by the governor in accordance with Iowa Code section 8A.326. 114.3(2) Meetings. The commission shall meet at the call of the chair. A majority of the members of the commission shall constitute a quorum, and a…

The commission may accept private gifts, bequests, and endowments. Accepted gifts, bequests, and endowments shall be used in accordance with the desire of the donor as expressed at the time of the donation. Undesignated funds shall be used for projects and activities of the commi…

The commission may apply for and receive funds from public or private sources. Receipts from these grants shall be used in accordance with all stipulations of the grant contract. [ARC 2199C, IAB 10/14/15, effective 11/18/15]

The commission may sell mementos or other items relating to Iowa and its culture at its facilities. 114.6(1) and 114.6(2) Rescinded IAB 10/14/15, effective 11/18/15. [ARC 2199C, IAB 10/14/15, effective 11/18/15]

114.7(1) Address. Terrace Hill is located at 2300 Grand Avenue, Des Moines, Iowa 50312. Telephone number (515)281-7205. 114.7(2) Hours of operation. Terrace Hill is open to the public a minimum of 20 hours per week and is closed the months of January and February. Specific hours …

114.8(1) Group tours. Reservations shall be required for tour groups of ten or more. Requests for reservations shall be directed to the Administrator, Terrace Hill, 2300 Grand Avenue, Des Moines, Iowa 50312. 114.8(2) Fees. An admission fee is charged at Terrace Hill. There shall …

The Terrace Hill endowment for the musical arts (THEMA) functions under the Terrace Hill commission with all final authority resting with the commission. A board of not less than seven members called the board of trustees will conduct two piano competitions: a senior competition …

The Terrace Hill commission maintains an endowment fund to be used for the purposes of conducting a piano competition and providing scholarships to the winners of the senior piano competition. Participants in the competition must be Iowa high school seniors who will be entering f…

Application forms for both competitions are available from the Terrace Hill Commission, 2300 Grand Avenue, Des Moines, Iowa 50312, and on the THEMA Web site: www.TerraceHillPianoCompetition.org. Telephone requests may be made by calling the commission at (515)281-7205. The form c…

All funds to support and maintain the piano competitions and scholarships have been raised by public and private donations and shall not be used for any other purpose. Funds are deposited into a segregated account with the Terrace Hill partnership, a public charitable foundation …

The sole criterion for the scholarships will be the talent of the participants. Representatives of the board of trustees may conduct an initial review of the participants’ applications to narrow the field of participants. The selected participants will perform before a panel of j…

117.1(1) Applicability. a. Goods and services of general use. Under the provisions of Iowa Code chapter 8A, these rules apply to the purchase of goods and services of general use by any unit of the state executive branch including a commission, board, institution, bureau, office,…

117.10(1) Qualifications. As part of the competitive selection process, the department shall determine whether an architect or engineer is competent and qualified. In making this determination, the department may consider the following factors: 1. Professional licensing or regist…

Rescinded ARC 9355C, IAB 6/11/25, effective 7/16/25.

All specifications used in solicitations shall be written in a manner that encourages competition. 117.12(1) Limitations on brands and models. Specifications shall be written in general terms without reference to a particular brand or model unless the reference is clearly identif…

The department shall select a vendor on the basis of criteria contained in the competitive selection document. 117.13(1) Intent to award. After evaluating responses to a solicitation using formal competition, the department shall notify each vendor submitting a response to the so…

117.14(1) Purchase of goods. An agency may acquire goods not otherwise available from a master agreement in accordance with the procurement threshold guidelines in 11—117.15(8A). 117.14(2) Purchase of services. An agency may procure services unique to the agency’s program or used…

117.15(1) Agency direct purchasing—basic level. An agency may procure non-master agreement goods costing not greater than $15,000 without competition. 117.15(2) Agency direct purchasing—advanced level. An agency may procure non-master agreement goods up to $50,000 per transaction…

This rule provides guidelines for the letting of contracts for public printing by the department and by state agencies, including the enforcement by the department of contracts for printing, except as otherwise provided by law. 117.16(1) Competitive selection for printing. The de…

Every vendor wishing to do business with the state shall register as a vendor. Every vendor shall register prior to submitting a response to a solicitation except in the case of an emergency procurement when the vendor shall register prior to filling an order or as soon as practi…

117.18(1) Review of vendor performance. The department, in cooperation with agencies, shall periodically, but at least directly prior to renewal of a master agreement, review the performance of vendors. Agencies are encouraged to document vendor performance throughout the duratio…

The following instructions, terms and conditions shall apply to all solicitations unless otherwise stated in the solicitation. 117.19(1) Instructions for vendors. The vendor must follow all instructions in the manner prescribed and furnish all information and samples as stated in…

“Acquisition” or “acquire” is defined in the same manner as “procurement,” “procure,” or “purchase.” “Agency” or “state agency” means a unit of state government, which is an authority, board, commission, committee, council, department, examining board, or independent agency as de…

Rescinded by 2026 Iowa Acts, Senate File 2463, section 4, effective July 1, 2026.