Iowa Administrative Code

“Acquisition” or “acquire” is defined in the same manner as “procurement,” “procure,” or “purchase.” “Agency” or “state agency” means a unit of state government, which is an authority, board, commission, committee, council, department, examining board, or independent agency as de…

117.20(1) Filing an appeal. Any vendor that filed a timely bid or proposal and that is aggrieved by an award of the department may appeal the decision by filing a written notice of appeal before the Director, Department of Administrative Services, Hoover State Office Building, Th…

117.21(1) Definition. For the purpose of this chapter, a “waiver” means an action by the director that suspends, in whole or in part, the requirements or provisions of a rule in this chapter as applied to a state agency when the state agency establishes good cause for a waiver of…

the private sector for public purposes to achieve value for the taxpayer through a competitive selection process that is fair, open, and objective. Where feasible, common use items will be purchased cooperatively with state agencies having independent procurement authority to lev…

117.4(1) Use of master agreements. The department shall enter into master agreements to procure goods and services of general use for all state agencies with the exception of those purchases made by the state department of transportation, institutions under the control of the boa…

and services of general use from competitive procurement processes when the procurement meets one of the following conditions. All procurements that are exempt from competitive processes shall be recorded as such, and appropriate justification shall be maintained by the agency in…

117.6(1) Preference to Iowa products and services. a. All requests for proposals for materials, products, supplies, provisions and other needed articles and services to be purchased at public expense shall not knowingly be written in such a way as to exclude an Iowa-based company…

117.7(1) Centralized procurement of goods and services of general use. The department shall procure goods and services of general use for all state agencies with the exceptions of those purchases made by the state department of transportation, institutions under the control of th…

117.8(1) General notification. a. Bid posting. The department and each state agency shall provide notice of solicitations. The department and each state agency shall post notice of every formal competitive bidding opportunity and proposal to the official Internet site, bidopportu…

procuring goods and services of general use for the enterprise. 117.9(1) Informal competition. a. Description of solicitation. The informal request for bids or proposals may be completed electronically, by telephone or fax, or by other means determined by the department. b. Respo…

uniform standards for purchasing services in state government. The department of administrative services has adopted these uniform standards in cooperation with other state agencies. The rules address when state agencies must use competitive selection to purchase services and whe…

118.11(1) Each service contract signed by a state agency shall have a specific starting and ending date. 118.11(2) State agencies shall not sign self-renewing service contracts that do not have a specific ending date. 118.11(3) A service contract should be competitively selected …

118.12(1) State agencies, when utilizing formal competition, shall provide a 48-hour notice of each procurement for services to the targeted small business portal located at the Iowa economic development authority’s website in conformance with Iowa Code section 73.16(2). 118.12(2…

118.15(1) These rules do not apply to contracts for both goods and services when the predominant factor, thrust, and purpose of the contract as reasonably stated is for the purchase of goods with service incidentally involved. However, in no event shall state agencies designate c…

118.16(1) For the purpose of this chapter, a “waiver” means an action by the director of the department that suspends, in whole or in part, the requirements or provisions of a rule in this chapter as applied to a state agency when the state agency establishes good cause for a wai…

October 1, 2002. [ARC 0952C, IAB 8/21/13, effective 9/25/13] These rules are intended to implement Iowa Code sections 8A.101, 8A.104, 8A.301, 8A.302, and 8A.311. [Filed 8/2/02, Notice 4/3/02—published 8/21/02, effective 10/1/02] [Filed emergency 8/29/03—published 9/17/03, effecti…

otherwise provided by law. 118.2(1) Rescinded IAB 6/11/25, effective 7/16/25. 118.2(2) When a state agency that is subject to the applicability requirements of rule 11—117.1(8A) intends to procure “services of general use” as defined by rule 11—117.2(8A), the provisions of 11—Cha…

“Agency” or “state agency” means a unit of state government, which is an authority, board, commission, committee, council, department, examining board, or independent agency as defined in Iowa Code section 7E.4, including but not limited to each principal central department enume…

available to supply a service sought by a state agency, the state agency may enter into an intergovernmental agreement with the other governmental entity and is not required to use competitive selection. [ARC 0952C, IAB 8/21/13, effective 9/25/13]

from private entities without competition when the estimated value does not exceed $15,000. Agencies shall use competitive selection to acquire services from private entities when the estimated value of the service contract is greater than $15,000 unless there is adequate justifi…

118.7(1) When justified. A sole source procurement shall be avoided unless clearly necessary and justifiable. A state agency may purchase services using a sole source procurement under the following circumstances: a. A state agency determines that one service provider is the only…

118.8(1) When justified. An emergency procurement shall be limited in scope and duration to meet the emergency. When considering the scope and duration of an emergency procurement, the state agency may consider price and availability of the service procured so that the state agen…

118.9(1) When utilizing an informal competition as defined in rule 11—118.3(8A), the state agency may contact the prospective service providers in person, by telephone, fax, email or letter. When the state agency is not able to locate three prospective service providers, the stat…

to provide uniform terms and conditions for departments and establishments to use in service contracts and to provide a mechanism for departments and establishments to seek approval to use in their service contracts special terms and conditions that are not included in this chapt…

services unless otherwise provided by law. [ARC 0952C, IAB 8/21/13, effective 9/25/13]

“Department and establishment” and “department” or “establishment” means any executive department, commission, board, institution, bureau, office, or other agency of the state government, including the state department of transportation, except for funds which are required to mat…

by a department or establishment shall include, at a minimum, the following terms: 119.4(1) Payment clause. The contract shall include a clause or clauses describing the amount or basis for paying consideration to the party based on the party’s performance under the service contr…

containing special terms and conditions adopted by a department or establishment for use in its service contracts with the approval of the department of management, in cooperation with the office of the attorney general and the department of administrative services as provided fo…

119.6(1) These rules do not apply to contracts for both goods and services when the predominant factor, thrust and purpose of the contract as reasonably stated is for the purchase of goods with service incidentally involved. However, in no event shall departments and establishmen…

after October 1, 2002. [ARC 0952C, IAB 8/21/13, effective 9/25/13] These rules are intended to implement Iowa Code sections 8.47 and 8A.104. [Filed 8/2/02, Notice 4/3/02—published 8/21/02, effective 10/1/02] [Filed emergency 8/29/03—published 9/17/03, effective 9/2/03] [Filed 10/…

authorizing information technology procurements containing a contractual limitation of vendor liability as provided for and set forth in the documents initiating the procurement. The department of administrative services adopted these rules in cooperation with the department of m…

“Agency” or “state agency” means a unit of state government, which is an authority, board, commission, committee, council, department, examining board, or independent agency as defined in Iowa Code section 7E.4, including but not limited to each principal central department enume…

the department, including information technology procurements the department conducts on behalf of another state agency. When the department is conducting an information technology procurement on behalf of another state agency and the procurement exposes the state to risks for wh…

120.4(1) General approach. The director, in consultation with the department of management, may authorize the procurement of information technology devices and services in which a contractual limitation of vendor liability is provided for. Criteria for determining whether to perm…

120.5(1) For information technology procurements, the director authorizes the competitive selection documents and the resulting contract to include a contractual limitation of vendor liability clause that limits the vendor’s liability to one times the contract value, as defined i…

120.6(1) After completion of competitive selection process. In a competitive selection process, the department or the state agency upon whose behalf the department conducts the information technology procurement may either award the contract to the apparent successful vendor with…

liability shall also contain provisions limiting the state’s liability and preserving the state’s sovereign immunity. [ARC 0952C, IAB 8/21/13, effective 9/25/13] These rules are intended to implement Iowa Code section 8A.311(21). [Filed 12/22/08, Notice 6/4/08—published 1/14/09, …

contracts and services and to provide leadership in affirmative action to ensure fair and equitable participation within all programs receiving or benefiting from state financial assistance in whole or in part. Therefore, no individual, except as specifically authorized by law, s…

used throughout this chapter. In addition, the following definitions will apply: “Circulating materials” means items that may be loaned and used outside the library. “Deaccession” means permanent removal of materials from the state library’s collections. “Department” means the de…

Iowa and deliver specialized information services to state government and Iowans. The state librarian, appointed by the director, heads the state library of Iowa. The state library consists of the following three units: the library support network (includes the LSTA Grant Program…

government and the general public in accordance with Iowa Code section 8A.211. Services include information delivery and collection access. In-person services are provided at the state capitol building in the state law library, located on the second floor. Digital access to servi…

State Library of Iowa Library Services and Technology Act (LSTA) Five-Year Plan, for the continued improvement of library services in the state. The major outcomes of this planning effort include the maintenance of the State of Iowa Libraries Online (SILO) program; professional d…

Iowa law library, provides an easy-to-understand, basic information website about the law. The people’s law library of Iowa is available at: www.peopleslawiowa.org. [ARC 9356C, IAB 6/11/25, effective 7/16/25] These rules are intended to implement Iowa Code sections 8A.202, 8A.205…

131.2(1) Funding. Funding for the stated outcomes is provided through both state appropriations and federal funding to the state library. a. Funding for the Enrich Iowa program, through a state appropriation, allows the state library to implement the program as outlined in Iowa C…

131.3(1) Purpose. The Enrich Iowa program is set forth in Iowa Code section 8A.209. Enrich Iowa provides direct state assistance to public libraries, supports the open access and interlibrary loan programs, provides public libraries with an incentive to improve library services, …

library provides resource sharing services, including the Iowa Locator, the statewide union catalog used to locate library items, and the SILO Interlibrary Loan System to all types of libraries in Iowa. SILO also offers hosted services including DNS, email lists, and web hosting …

library provides performance measures to encourage the ongoing development of high-quality public library service in the state. “In Service to Iowa: Public Library Measures of Quality, 6th ed. State Library, 2016,” is the manual for the state library of Iowa’s standards program. …