Ohio Administrative Code

19.03 PDF: (A) A child support enforcement agency (CSEA), the office of child support (OCS), or contractor shall only disclose information contained in a person's case record upon the request of an individual or entity when:(1) The disclosure is in accordance with the provisions …

19.03 PDF: (A) This rule describes the procedures an agency is required to follow in order to safeguard information received from unemployment compensation (UC) and the Ohio department of taxation.(B) Information received from UC:The child support enforcement agency (CSEA) shall …

19.03 PDF: (A) This rule describes the procedures a child support enforcement agency (CSEA) is required to follow in order to safeguard information received from the internal revenue service (IRS). The procedures for safeguarding federal tax information (FTI) are based upon the t…

19.03 PDF: (A) In accordance with "Internal Revenue Service (IRS) Publication 1075" (rev. 11/2021), the office of child support (OCS) is required to conduct a federal tax information (FTI) safeguarding visit (hereafter "visit") with each agency that has access to FTI that is rela…

19.03 PDF: (A) The child support enforcement agency (CSEA) shall follow the procedures of retention, disposal, and destruction of records described in section 149.38 of the Revised Code, and rule 5101:9-9-21 of the Administrative Code.(B) Pursuant to 45 C.F.R. sections 92.42 (eff…

19.03 PDF: (A) Funding for allowable IV-D expenditures.(1) Federal financial participation (FFP) at the applicable matching rate is available for reimbursement of allowable expenditures, as described in 45 C.F.R. 304, as in effect on September 1, 2016, incurred in the provision o…

19.03 PDF: (A) The federal office of child support services (OCSS) mandates the office of child support (OCS) in the Ohio department of job and family services (ODJFS) to collect and report certain data from child support enforcement agencies (CSEA). The CSEA will complete and su…

19.03 PDF: (A) Revenues resulting from Title IV-D case activity shall be considered IV-D program income and shall not be used as any portion of the nonfederal share of program funding. Revenues resulting from Title IV-D case activity are deducted from expenditures presented for f…

19.03 PDF: (A) This rule and its supplemental rules describe the calculation and distribution of the Ohio incentive payment from the federal office of child support enforcement (OCSE) to the state of Ohio, and the incentive payment from the Ohio department of job and family servi…

19.03 PDF: (A) The Ohio department of job and family services (ODJFS) shall distribute to the child support enforcement agency (CSEA) the funds identified in paragraph (D)(2) of rule 5101:12-1-54 of the Administrative Code based on each county's collections base percentage.(B) Ca…

19.03 PDF: (A) Twenty-five per cent of the child support enforcement agency (CSEA) incentive payment, calculated in accordance with rule 5101:12-1-54.1 of the Administrative Code, shall be distributed to the CSEA subject to the limitations described in this rule.(B) For the purpo…

19.03 PDF: (A) The following definitions apply to this rule:(1) "Assigned medical support" means the medicaid applicant, recipient, or participant has assigned the right to collect and retain medical support from an obligor or medical reimbursement from a third party to the Ohio …

19.03 PDF: (A) This rule describes the support enforcement program services and IV-D services for which a child support enforcement agency (CSEA) may request federal financial participation (FFP) reimbursement.FFP reimbursement is available for reasonable and necessary CSEA expen…

19.03 PDF: (A) This rule describes expenditures for which a child support enforcement agency (CSEA) shall not request federal financial participation (FFP) reimbursement.(B) CSEA expenditures for which FFP reimbursement is not available include but are not limited to:(1) Support …

19.03 PDF: (A) This rule and its supplemental rules describe the process by which a child support enforcement agency (CSEA) enters into a IV-D contract with a governmental entity or a private entity to provide IV-D services and for the CSEA to receive federal financial participat…

19.03 PDF: (A) The child support enforcement agency (CSEA) is responsible for the contents of the IV-D contract and all incorporated IV-D contract documents, regardless of whether the IV-D contract documents were prepared by the CSEA, the contractor, or another entity.(B) The fol…

19.03 PDF: (A) Submission requirements.(1) The child support enforcement agency (CSEA) and contractor will not add any text to any of the IV-D contract documents, or make any modifications, deletions, or strike outs to the IV-D contract documents, whether to the face of or as an …

19.03 PDF: (A) Time study for a IV-D contract with a court for magistrate services.(1) The time study is used to calculate the IV-D multiplier and identify the average length of time needed to:(a) Produce a court order, which will include the time spent preparing for and conducti…

19.03 PDF: (A) The child support enforcement agency (CSEA) and contractor will retain all IV-D contract records:(1) For a period of three years after the final payment is made to the contractor and all matters relating to the IV-D contract are concluded; or(2) In accordance with …

19.03 PDF: (A) The Ohio department of job and family services (ODJFS) may enter into a contract with a laboratory that performs legally and medically acceptable genetic testing (hereinafter referred to as "contractor") to perform genetic testing in IV-D cases.ODJFS shall provide …

19.03 PDF: (A) The federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996, Pub. L. No. 104-193, 110 Stat. 2105 (1996), 42 U.S.C. 666(a)(17) January 1, 1998, enacted in Ohio as sections 3121.74 to 3121.78 and 3123.24 to 3123.38 of the Revised Code, require…

19.03 PDF: The forms identified in this rule are referenced within various rules contained within division 5101:12 of the Administrative Code. The effective or revised effective dates of the forms are as follows:(A) JFS 01709, "Confidentiality of Information Reference Guide" (11/…

19.03 PDF: (A) This rule describes requests for services from a child support enforcement agency (CSEA).(B) Definitions found in rule 5101:12-1-10 of the Administrative Code apply to this rule and its supplemental rules.(C) In accordance with section 3125.36 of the Revised Code, …

19.03 PDF: (A) IV-D application.(1) The child support enforcement agency (CSEA) will make IV-D applications readily accessible to the public. The CSEA will provide a IV-D application to an individual requesting services on the day the individual makes a request in person or send …

19.03 PDF: (A) Within twenty days of receipt of a request for services, as described in rule 5101:12-10-01 of the Administrative Code, the child support enforcement agency (CSEA) shall:(1) Establish a case record, as described in rule 5101:12-10-05 of the Administrative Code;(2) …

19.03 PDF: (A) This rule describes which child support enforcement agency (CSEA) has administrative responsibility for a case. Administrative responsibility for intergovernmental cases is described in rule 5101:12-10-04 of the Administrative Code. The CSEA with administrative res…

19.03 PDF: (A) This rule describes which child support enforcement agency (CSEA) has administrative responsibility for an intergovernmental case. Administrative responsibility for a non-intergovernmental case is described in rule 5101:12-10-03 of the Administrative Code. The CSEA…

19.03 PDF: (A) The child support enforcement agency (CSEA) shall maintain a case record for each case for which it has administrative responsibility. The case record shall principally be maintained in the support enforcement tracking system (SETS), in accordance with rule 5101:12…

19.03 PDF: (A) This rule and its supplemental rule describe the family violence indicator (FVI). The FVI reflects that there is reasonable evidence that a case participant is subject to family violence or there is reason to believe that the release of information regarding a case…

19.03 PDF: (A) When a person listed in the federal case registry (FCR) has a family violence indicator (FVI), the child support enforcement agency (CSEA) shall ensure that no information about a case participant will be released in response to a locate request, an FCR query, or a…

19.03 PDF: (A) This rule describes when support is assigned to the Ohio department of job and family services (ODJFS) due to the receipt of Ohio works first (OWF), medical assistance, or Title IV-E foster care maintenance (FCM) benefits.(B) The following definition applies to rul…

19.03 PDF: (A) This rule describes the requirement for an applicant for or a recipient of Ohio works first (OWF), medicaid, or Title IV-E foster care maintenance (FCM) benefits to cooperate with the child support enforcement agency (CSEA) in establishing paternity or in establish…

19.03 PDF: (A) A caretaker of a child who has a requirement to cooperate with the child support enforcement agency (CSEA) due to the receipt of Ohio works first (OWF), medicaid, or Title IV-E foster care maintenance (FCM) benefits may request a good cause waiver of the requiremen…

19.03 PDF: (A) This rule describes the conditions that must exist and the process a child support enforcement agency (CSEA) shall use to terminate IV-D services or to terminate support enforcement program services (i.e., case closure).(B) Terms used in this rule.(1) "Alleged fath…

19.03 PDF: (A) Within five business days of being notified that a family is no longer eligible for Ohio works first and medicaid, or Title IV-E foster care maintenance benefits, the support enforcement tracking system will issue a JFS 07607, "Case Continuation Notice" (effective …

19.03 PDF: (A) Federal law at 42 U.S.C. 653a (4/21/2012) requires the implementation of a new hire reporting program in each state to accomplish the purpose of locating parents, establishing paternity, and establishing and enforcing support obligations of parents. This rule and i…

19.03 PDF: (A) Every employer shall make a new hire report to the Ohio department of job and family services (ODJFS) regarding, a newly hired employee as defined in rule 5101:12-10-90 of the Administrative Code or a contractor of a person who resides, works, or will be assigned t…

19.03 PDF: The forms in this rule are referenced within various rules contained within division 5101:12 of the Administrative Code. The effective or revised effective dates of the forms are as follows:(A) JFS 04008, "Request for Good Cause Waiver" (1/2008);(B) JFS 04009, "Approva…

19.03 PDF: (A) This rule and its supplemental rules describe the requirements that shall be followed by a child support enforcement agency (CSEA) for the location of an individual for the purpose of providing support enforcement program services and the location sources that are …

19.03 PDF: (A) The child support enforcement agency (CSEA) shall interact with the support enforcement tracking system (SETS) to perform all location functions when those location functions are available in SETS.(B) A CSEA shall use appropriate child support enforcement network (…

19.03 PDF: (A) The office of child support within the Ohio department of job and family services maintains a state parent locator service (SPLS) to collect location information about individuals. SPLS is accessed through the support enforcement tracking system (SETS).(B) When the…

19.03 PDF: (A) The federal parent locator service (FPLS) is a national location system operated by the federal office of child support enforcement to assist states in locating individuals for the purpose of providing support enforcement program services. FPLS is accessed through …

19.03 PDF: (A) This rule describes the use of the federal parent locator service (FPLS) to locate an individual for parental kidnapping, child custody, or visitation purposes, pursuant to 45 C.F.R. 303.15, effective October 1, 2010, which may be viewed at: www.ecfr.gov. This rule…

19.03 PDF: (A) Pursuant to section 5101.37 of the Revised Code:(1) The office of child support (OCS) in the Ohio department of job and family services and each child support enforcement agency (CSEA) may make any investigations that are necessary in the performance of their dutie…

19.03 PDF: (A) Service of process is the formal, legal notice to a party involved in an action brought by the child support enforcement agency (CSEA) that explains the purpose of the action and the party's legal rights and obligations. Receipt of notice by a party permits the CSE…

19.03 PDF: (A) The child support enforcement agency (CSEA) shall employ an administrative officer, contract with another entity to provide an administrative officer, or contract with an individual to serve as an administrative officer. If the CSEA contracts with another entity or…

19.03 PDF: The forms identified in this rule are referenced within various rules contained within division 5101:12 of the Administrative Code. The effective or revised effective dates of the forms are as follows:(A) JFS 01715, "Waiver of Service of Notice of Administrative Hearin…