Ohio Administrative Code

11.15 PDF: (A) Under section 125.081 of the Revised Code and accompanying administrative regulations, fifteen per cent of the annual total aggregate purchases of goods and services are to be set aside for bidding only to MBEs. The cooperation of all departments is required and ex…

11.15 PDF: (A) Under section 123.152 of the Revised Code, five per cent of the annual total aggregate purchases of goods and services are to be targeted for EDGE certified vendors, certified by the equal opportunity department of the state of Ohio. The cooperation of all departme…

11.15 PDF: All university contracts shall include a provision stating that the contractor will not discriminate on the basis of race, sex (including pregnancy), religion, color, age, national origin, veteran and/or military status, genetic information, sexual orientation, gender …

11.15 PDF: (A) Purchase orders are evaluated and approved by project, by vendor. Purchases over the bid threshold require a competitive bidding or selection process pursuant to rule 3344-65-16 of the Administrative Code.(B) Purchase orders, including modifications, require the fo…

11.15 PDF: If a department needs to increase an existing purchase order, the request for change order form shall be completed and routed through MagnusMart to purchasing services. Purchasing services shall provide the department a revised purchase order noting the change. If a co…

11.15 PDF: (A) Under unusual and infrequent circumstances, purchasing services is authorized to purchase goods without competitive bidding as a sole source purchase.(B) A sole source purchase is an order for a commodity that can only be purchased from one supplier, usually becaus…

11.15 PDF: (A) Emergency procurement is authorized when the goods or services to be purchased are required to correct or prevent an emergency health, environmental or safety hazard and/or enable the emergency repair or replacement of existing equipment essential for daily operati…

11.15 PDF: All university procurement of facility planning, design and construction services shall originate with the office of the university architect (OUA).(A) Definitions:(1) "Public improvement" means any construction, reconstruction, improvement, enlargement, alteration, de…

11.15 PDF: (A) The university's bid process for public improvements will follow the state of Ohio's process as described in the Ohio facilities construction commission manual. The OUA reserves the right to use Chapter 153. of the Revised Code, competitive bidding procedures, if t…

11.15 PDF: (A) Definitions:(1) "Professional design firm" means any person legally engaged in rendering professional design services.(2) "Professional design services" means services within the scope of practice of an architect or landscape architect registered under Chapter 4703…

11.15 PDF: (A) Purchasing services and users authorized by the controller have the authority to use a university purchasing card or power card to pay vendors.(B) The controller shall develop rules related to purchasing cards that govern which employees are authorized to use purch…

11.15 This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed. View Rule Text Authorized By: 111.15 Amplifies: 3344

11.15 PDF: (A) Purpose.The purpose of this rule is to establish authorization for the execution of university documents.(B) Policy.(1) The president of Cleveland state university and those administrative officers or employees that the president designates shall have the authority…

11.15 PDF: (A) Fees for non-instructional service and applied music instruction should be fixed at a level designed to recover for the university the cost of providing the service. In areas funded by the general fee, charges will be made to students only for exceptional services.…

11.15 PDF: The purpose of the university travel policy is to facilitate travel of faculty, staff and students by the most expedient means and at the most reasonable cost. Authorized By: 111.15 Amplifies: 3344

11.15 PDF: (A) With prior approval, the university will pay all or a prearranged portion of reimbursable expenses for travel to attend an important meeting for one or more of the following purposes:(1) To represent the university on official business;(2) To present a professional…

11.15 PDF: To obtain authorization for travel for which reimbursement is expected, the top portion of the travel approval and expense report must be completed indicating the purpose, date, and duration of the trip, estimated total expense, portion to be paid by the university, an…

11.15 PDF: (A) To request prepayment of common carrier transportation, either:(1) Contact one of the authorized travel agencies and make your travel arrangements. Instruct the travel agency to deliver your tickets to your department along with an invoice. Attach the original invo…

11.15 PDF: (A) Common carrier(1) Reimbursement for travel by air, rail, bus, or other common carrier shall not exceed the cost of coach fare or the economy rate in the chosen method of travel.(2) The traveler shall be personally liable for any charges assessed due to his/her fail…

11.15 PDF: (A) The employee will be reimbursed for the actual reasonable expense for lodging in a hotel or motel. Reimbursement is for room and applicable taxes only. Reasonableness is determined by the appropriate supervisor. Use of a pcard is permitted.(B) Original itemized rec…

11.15 PDF: (A) The traveler will be reimbursed for meals and incidental expenses according to the federal standard meal allowance (F.S.M.A.) then in effect. Receipts are not required. When one or more meals are provided, the F.S.M.A. reimbursement must be adjusted accordingly.(B)…

11.15 PDF: (A) Expenses incurred for conference registration fees, stenographic fees, storage of baggage, fax or telephone calls for official university business, and rental of equipment or temporary meeting facilities necessary for the conduct of official university business may…

11.15 PDF: (A) All requests for reimbursement of travel should be made on the standard university travel approval and expense report. If additional space is required, a supplementary schedule may be attached.(B) The travel approval and expense report must be submitted after compl…

11.15 PDF: The department of audits will periodically audit a sample of travel approval and expense reports. Violation of travel policies could lead to suspension of reimbursement for travel expenses by the university and to disciplinary action. Authorized By: 111.15 Amplifies: 3…

11.15 PDF: The purpose of this university e-mail policy ("policy") as a rule in the Administrative Code is to establish guidelines for use of university electronic mail ("university e-mail") and the associated rights and responsibilities of the users of official Cleveland state u…

11.15 PDF: (A) This rule applies to all uses and users of university e-mail. Any user of university e-mail shall comply with all provisions of this rule and also with all other applicable rules of the Administrative Code, university policies, regulations, and procedures, and with…

11.15 PDF: (A) CSU provides university e-mail service for legitimate university-related activities to faculty, students, staff, and other individuals and entities granted e-mail privileges at CSU. The use of university e-mail, like the use of any other university-provided resourc…

11.15 PDF: (A) Information services and technology ("IS&T") at CSU is the owner of the centralized e-mail directory and provides for creation, management, and distribution of CSU e-mail accounts. (B) Faculty and staff are not permitted to automatically redirect their CSU e-mail a…

11.15 PDF: (A) CSU provides university e-mail services for activities and associated administrative functions supporting its mission of learning, discovery, and engagement. Although reasonable personal use of university e-mail by faculty and staff is permitted, university e-mail …

11.15 PDF: (A) Any work-related e-mail sent by a faculty member or staff from CSU or residing on CSU e-mail servers may be considered a public record under the Ohio public records act and may be subject to disclosure. (Refer to "public record" as defined in section 149.43 of the …

11.15 PDF: (A) A "mass e-mail" is defined as an e-mail addressed to all CSU e-mail accounts, or to one or more of the following groups: all faculty, all staff, and/or all students. It is important to note that sending a message to members of a club, organization, a group of stude…

11.15 PDF: (A) E-mail stored on official university systems will generally be preserved for no longer than thirty days after deletion by the e-mail user. Log files associated with e-mail messages, which provide a record of actual e-mail transactions, but not the e-mail content, a…

11.15 PDF: (A) For students separating from the university through graduation or other reasons, e-mail accounts/addresses remain active indefinitely, but students are required to forward their account to a non-CSU external (private) e-mail account.(B) University e-mail privileges…

11.15 PDF: (A) Except for CSU e-mail accounts assigned to students, all e-mail messages contained in an e-mail account provided by the university are the property of the university and, therefore, the taxpayers of the state of Ohio. As such, they are subject to the requirements o…

11.15 PDF: (A) PurposeCleveland state university (CSU) is proud to support employees in caring for and bonding with their newborn or newly adopted child/children by offering six work weeks of paid parental leave (PPL). Paid parental leave will run concurrently with CSU's family m…

11.15 PDF: It shall be the policy of this board that classified university employees upon retirement with ten or more years of service with the state, shall be compensated in an amount not to exceed one-fourth the value of accrued, but unused, sick leave credit based on the emplo…

11.15 PDF: (A) In addition to twelve-month full-time positions, Cleveland state provides nine- and ten-month full-time professional and classified staff contracts to some of its staff. Under this option the following general policies and specific issues for professional and class…

11.15 PDF: (A) Purpose(1) Cleveland state university (CSU) holds the security and safety of individuals on campus as one of the utmost concerns. Closed circuit television (CCTV) security surveillance is an important tool to assist keeping individuals, property, and research as sa…

11.15 PDF: (A) RegulationsFor purposes of section 3345.13 of the Revised Code, these are the regulations governing keys.(B) IntroductionThe objective of access control is to provide a reasonable level of security for Cleveland state university and, at the same time, allow as much…

11.15 PDF: In order to make best use of its resources, the university encourages the disposal of obsolete or outworn or otherwise unusable property. Such disposal is to be carried out so that the university receives payment for items of value whenever appropriate. Specifically, a…

11.15 PDF: (A) Animals and pets are generally not permitted within Cleveland state university buildings or vehicles. The exceptions to this prohibition are: (1) Animals used in current teaching, research, and clinical activities, or other university-sponsored programs or activiti…

11.15 PDF: (A) PurposeThe purpose of this rule is to establish parameters for the use and acceptance of electronic signatures. (B) Policy(1) The university may use and accept electronic signatures for any transaction when such use and acceptance has been approved by the appropria…

11.15 PDF: (A) Purpose(1) Information maintained by Cleveland state university is a vital asset that shall be available to all employees who have a legitimate need for it. The university is the owner of all administrative data with individual units or departments having stewardsh…

11.15 PDF: (A) PurposeThe purpose of this rule is to comply with Ohio public records laws which require Cleveland state university to provide for the efficient and economical creation, utilization, maintenance, retention, preservation, and disposition of records consistent with t…

11.15 PDF: (A) PurposeCleveland state university encourages students and community members to take advantage of international travel opportunities as a means of enriching their education and serving the global community. This rule sets forth the requirements for university-sponso…

11.15 PDF: (A) Policy statementCleveland state university (CSU) strives to provide a safe and positive environment for all students. When a tragedy occurs, it is incumbent upon the university to respond in a sensitive and caring manner, recognizing that individuals respond in dif…

11.15 PDF: (A) Purpose and introduction(1) Students at Cleveland state university, as members of the university community, are responsible for conducting themselves in a manner that is both lawful and in accordance with university policies and procedures.(2) The university has es…