Ohio Administrative Code

19.03 PDF: The director of administrative services or designee will prescribe the subjects of each examination and the relative weights to be attached thereto, provided that any such determination will be adopted prior to the date of publication of the examination announcement. R…

19.03 PDF: (A) Medical examination defined. For purposes of this rule, a "medical examination" is an evaluation by a licensed practitioner of an applicant's physiological or psychological condition as it relates to employment in the classification being considered.(B) Licensed pr…

11.15 PDF: (A) Definitions. In addition to the definitions in section 1306.01 of the Revised Code, the following definitions are also applicable to this rule:(1) "Authentication" is the assurance that the electronic signature is that of the person purporting to sign a record or o…

19.03 PDF: For the purposes of state agency administrative rules promulgated in accordance with section 1347.15 of the Revised Code, the following definitions apply:(A) "Access" as a noun means an instance of copying, viewing, or otherwise perceiving whereas "access" as a verb me…

19.03 PDF: As used in this division of the Administrative Code:(A) "Agency" means a department created under section 121.02 of the Revised Code.(B) "Auction event" means a competitive process conducted in which prequalified responsive and responsible bidders compete to submit the…

19.03 PDF: (A) The director of the department of administrative services will establish contracts for supplies and services for use by state agencies. The director of the department may delegate the authority to purchase supplies and services to the department's assistant directo…

19.03 PDF: (A) A government ordering office may apply for a waiver from the requirement to purchase supplies or services from qualified nonprofit agencies as set forth in section 125.607 of the Revised Code. Such application is made through the electronic procurement system or by…

19.03 PDF: (A) Information furnished in a bid or proposal will be relied upon in making the determination about whether a preference set forth in this rule applies, but the state may verify such information if necessary. Any bidder or offeror that intentionally submits false or m…

19.03 PDF: (A) A biobased product is a product currently designated by the United States department of agriculture ("USDA") as either qualifying for mandatory federal purchasing or being certified through the federal voluntary labeling initiative. (B) The department of administra…

19.03 PDF: (A) Before purchasing any supplies or services, state agencies will submit purchase requests through the department of administrative services' electronic procurement system to determine if the needed supplies or services can be purchased from any of the first or secon…

19.03 PDF: (A) Unless otherwise specified, an invitation to bid ("ITB") will include the following information:(1) Instructions and information to bidders concerning submission of bid responses, including the name of the state agency requesting to purchase supplies or services an…

19.03 PDF: (A) Unless otherwise specified, a request for proposal ("RFP") will include the following information:(1) Instructions and information to offerors concerning submission of proposals, including the name of the state agency requesting to purchase supplies or services and…

19.03 PDF: (A) Reverse auctions will be conducted using an Invitation to Bid ("ITB") by the department of administrative services. Unless otherwise specified in this rule, a reverse auction ITB will follow the process set forth in paragraphs (A) to (H) of rule 123:5-1-07 of the A…

19.03 PDF: (A) The department of administrative services has authority to prepare specifications for procurement of supplies or services. At its discretion, the department may delegate specification preparation authority to a state agency.(B) The department or authorized state ag…

19.03 PDF: (A) Definitions.As used in this chapter of the Administrative Code:(1) "Excess" means supplies with remaining useful life.(2) "Supplies" means state-owned property, equipment, and vehicles. "Supplies" does not include real estate or any federally-owned assets. (3) "Sur…

19.03 PDF: For purposes of this chapter:(A) "Alternative Fuel" has the same meaning as in division (A) of section 125.831 of the Revised Code.(B) "Diesel Fuel" has the same meaning as in division (D) of section 125.831 of the Revised Code.(C) "Fleet" means the entire inventory of…

19.03 PDF: (A) Each state agency will limit the size of its fleet to a number that is necessary for efficient and effective business operations. In addition, each agency will maximize the number of motor pool vehicles within its fleet.(B) Each state agency will make available its…

19.03 PDF: (A) A state agency will not provide mileage reimbursement to an agency employee using the employee's own vehicle, for any mileage the employee incurs that exceeds the amount of miles in which the use of state motor vehicle is more cost effective than the reimbursement …

19.03 PDF: (A) The department of administrative services will review each request from a state agency to procure a motor vehicle to determine whether the motor vehicle requested is the most appropriate motor vehicle for intended use.(B) Each state agency will provide the departme…

19.03 PDF: (A) The jurisdiction of the state personnel board of review is derived from Chapter 124. of the Revised Code.(B) Unless exempted from the classified service by statute, all positions in the service of the state, the counties and the general health districts are in the …

19.03 PDF: (A) The definitions set forth in section 124.01 of Revised Code are incorporated in these rules by reference.(B) "Abolishment" means the permanent deletion of a position from the organization or structure of an appointing authority due to lack of continued need for the…

19.03 PDF: (A) Except as set forth below, appeals from "section 124.34 orders," including disability separations, shall be filed within ten calendar days following the date the order is served on the employee.(B) Appeals from layoffs, abolishments, and displacements shall be file…

19.03 PDF: An appointing authority shall not raise the issue of the improper appointment of an employee to defeat the tenure rights which would have been due that employee had the employee been properly appointed. Last updated December 5, 2023 at 11:00 AM Authorized By: 124.03 Am…

h 119. PDF: The party filing an appeal is denominated "appellant." All other parties are denominated "appellee." Last updated December 5, 2023 at 11:04 AM Authorized By: – Amplifies: – Five Year Review Date: Prior Effective Dates: 7/1/1979, 2/14/1986

19.03 PDF: Scheduling notices shall be sent to the parties and their representatives by ordinary United States mail, by state of Ohio inter-departmental mail, or electronically. Last updated December 5, 2023 at 11:04 AM Authorized By: 124.03 Amplifies: 124.03, 124.14, 124.328, 12…

19.03 PDF: (A) Upon its own motion or upon the motion of any party, the board may continue a hearing.(1) Requests for continuance shall be addressed to the administrative law judge assigned to the appeal or, if the appeal is set before the state personnel board of review, address…

h 119. PDF: If two or more appeals involve substantially identical issues of fact and law, the board may consolidate them into a single hearing upon its own motion or upon the motion of either party. Last updated December 5, 2023 at 11:04 AM Authorized By: – Amplifies: – Five Yea…

19.03 PDF: (A) Any person, unless prohibited by law, may represent himself or herself.(B) Any party who has a statutory representative must be represented by that representative, unless the party files written authorization from the statutory representative authorizing other repr…

h 119. PDF: (A) If an appellant dies during the pendency of an appeal, the executor or administrator of his estate shall, upon motion, be substituted for him. An appeal shall be held open for a reasonable time to permit this substitution.(B) If the appointing authority changes du…

19.03 PDF: (A) All motions shall state, with particularity, both the relief sought and the basis for such relief.(1) All motions, and any supporting documentation shall be served on the opposing party.(2) Motions to dismiss an appeal shall be supported by affidavits, made on pers…

19.03 PDF: (A) At any time prior to the issuance of a final order, the board may require briefs from the parties. Briefs shall address questions put to the parties by the board and shall be filed within the time limits set by the board.(1) The board may limit both the number of r…

19.03 PDF: (A) A document is filed when it is received in writing and time stamped by the office of the state personnel board of review or when it is received by electronic transmission of information to the designated email address of the board or the board's fax equipment. Any …

19.03 PDF: (A) All documents filed with the board shall be served upon the opposing party. Failure to comply with this rule may result in the board striking the document from the record.(B) Any document required by these rules to be served upon a party may be served personally, b…

h 119. PDF: Communications regarding scheduling shall be sent to all parties and their representatives. Last updated December 5, 2023 at 11:17 AM Authorized By: – Amplifies: – Five Year Review Date: Prior Effective Dates: 7/1/1979

19.03 PDF: (A) The date of occurrence of the event causing time to run is not counted in the computation of any time limit under these rules. The last day of a time period is included in the computation of time under these rules. If the last day of a time period is not a regular …

h 119. PDF: (A) Procedural orders may be issued by the board at any time prior to the issuance of a final order.(B) If a party fails to comply with a procedural order, the board may dismiss the appeal or grant other appropriate relief to the opposing party. Last updated December …

19.03 PDF: (A) The board shall determine the order in which a hearing shall proceed.(B) Either party may call the opposing party to testify as if on cross-examination.(C) The board may require, limit, or eliminate opening statements and closing arguments.(D) Copies of exhibits sh…

19.03 PDF: (A) The board shall make a sound recording of all record hearings. The board's recording is the official record.(B) Sound recordings of hearings may be erased after:(1) A final board order has been issued; and(2) Ninety calendar days have passed from the mailing of not…

19.03 PDF: (A) The board shall transmit a transcript of each hearing appealed to a court of common pleas.(B) Transcripts for a party's own use may be obtained through the board's stenographer. The cost of the transcript is to be paid by the party requesting the transcript.(C) Tra…

19.03 PDF: (A) Consistent with Chapter 124-9 of the Administrative Code, a party may request the board to issue subpoenas for documents and subpoenas for up to five witnesses. The party shall file with the board a list of witnesses and a summary of each witness's testimony prior …

h 119. PDF: (A) Public employees may be paid witness fees only if they were subpoenaed to a hearing which they attended at a time they were not scheduled to work. Public employees shall be paid by their appointing authority for the time they are absent from their jobs to attend h…

19.03 PDF: (A) If neither the appellant nor appellant's authorized representative appears at a hearing, prehearing, or other scheduled matter, the board may dismiss the appeal.(B) If neither the appellee nor appellee's authorized representative appears at a hearing, prehearing, o…

19.03 PDF: (A) An appeal may be withdrawn any time prior to the issuance of the final order of the board by filing a notice with the board. All withdrawals shall be signed by either the appellant or appellant's representative.(B) An appeal may be settled by the parties thereto an…

19.03 PDF: (A) On written request of the opposing party, a party shall, at least twenty-eight calendar days prior to the first scheduled record hearing, provide to the requesting party and the board a list of the documents intended to be introduced at the hearing and a list of wi…

19.03 PDF: (A) The board may order depositions or interrogatories upon motion of any party.(1) A motion to take depositions or interrogatories shall be filed with the board at least twenty-eight calendar days prior to a record hearing. The board may order interrogatories as an al…

h 119. PDF: (A) Upon written request of the opposing party, a party shall make definite and certain any factual allegations contained in a "section 124.34 order," or any assertion of removal, reduction, or suspension when no "section 124.34 order" has been filed with this board.(…

h 119. PDF: A representative's work product is not discoverable. Last updated December 5, 2023 at 11:19 AM Authorized By: – Amplifies: – Five Year Review Date: Prior Effective Dates: 7/1/1979