Ohio Administrative Code

19.03 PDF: (A) Notification of recall. Each employee recalled from layoff will be notified of the offer of reinstatement or reemployment by certified letter and in accordance with a format prescribed by the director.(1) The notice of reinstatement will contain a statement that re…

19.03 PDF: (A) Any employee accepting or declining reinstatement to the same classification and appointment type from which the layoff or displacement initially occurred will be removed from both the reinstatement and jurisdictional reemployment recall lists; except that any empl…

19.03 PDF: (A) Posting of layoff lists. At least fourteen calendar days prior to any layoff, the appointing authority prepares and posts for inspection in a conspicuous and public place accessible to affected employees a list containing the name, continuous service date, type of …

19.03 PDF: (A) Employees receiving sick leave at time of layoff. Employees who are on sick leave at the time a layoff is effective will be subject to layoff, under the provisions of this chapter. The effective date of layoff or displacement of an employee will not be extended on …

19.03 PDF: (A) General. Any employee who is eligible for a cash conversion of their accumulated leave and who is laid off may have his or her accumulated balances of vacation, personal leave, and sick leave converted to a cash benefit according to the following:(1) Sick leave and…

19.03 PDF: (A) Pursuant to section 124.29 of the Revised Code, the director may authorize an appointing authority to furlough employees on a non-permanent basis based on a lack of funding from the federal government at the appointing authority's discretion.(B) Impacted employees.…

19.03 PDF: (A) An employee paid by warrant of the director of budget and management who is eligible to receive overtime compensation and who is required by an administrative superior to be in an active pay status for more than forty hours in any calendar week is entitled to overt…

19.03 PDF: (A) An employee may use compensatory time earned in accordance with rule 123:1-43-01 of the Administrative Code at a time mutually convenient to the employee and the appointing authority within the usage period set forth in section 124.18 of the Revised Code.(B) Compen…

19.03 PDF: (A) An employee who is not in active pay status for the entire scheduled work day immediately preceding the holiday will not receive holiday compensation, except as provided in paragraph (B) of this rule.(B) An employee need not be in active pay status on the scheduled…

19.03 PDF: Since many important religious observances occur on days not designated as legal holidays under division (A) of section 124.19 of the Revised Code, all state appointing authorities will observe liberal policies concerning requests for leaves of absence or vacation expr…

19.03 PDF: The director may issue directives, policies, or memoranda to implement the provisions of department rules and to establish the forms or procedures necessary to carry out Chapters 123., 124., 125., and 153. of the Revised Code and the rules adopted thereunder. Any such …

19.03 PDF: (A) A weather emergency may be declared by the governor or the governor's designee for purposes of limiting a state employee's obligation to travel to and from work for a specific period of time. State employees will be compensated at their regular rate of pay for the …

19.03 PDF: (A) The purpose of this rule is to provide appointing authorities, personnel officers, and others with guidelines concerning political activity. Employees in the classified service of the state are prohibited by section 124.57 of the Revised Code from engaging in certa…

19.03 PDF: (A) The director may establish for some or all employees of an agency, department, board or commission paid by warrant of the director of budget and management the allocation of vacation leave, sick leave, disability leave, personal leave, and life insurance or medical…

19.03 PDF: (A) Definitions. As used in this rule:(1) "New sick leave" means sick leave an employee has accrued pursuant to section 124.382 of the Revised Code on or after November 15, 1981.(2) "Paid leave" means personal leave, vacation leave, and new sick leave. Except as provid…

19.03 PDF: Pursuant to section 124.389 of the Revised Code, the employee exchange program has been created to facilitate the temporary assignment of employees who are exempt from collective bargaining and paid by warrant of the director of budget and management to another state a…

19.03 PDF: Pursuant to the provisions of section 124.09 of the Revised Code, the following schedule will apply to the disciplinary actions of all employees who are exempt from collective bargaining and paid by warrant of the director of budget and management:(A) All records relat…

19.03 PDF: (A) Terms used in Chapters 123:1-1 to 123:1-47 of the Administrative Code that are not defined in Chapter 124. of the Revised Code are defined as follows:(1) "Abolishment" - the permanent deletion or removal of an encumbered position or positions from the organization …

19.03 PDF: (A) No person employed by any state agency, board, or commission shall discriminate against any other state employee or candidate for state employment on the basis of any status protected by state law, federal law, or executive order of the governor of Ohio, in effect …

19.03 PDF: (A) The deputy director of the state human resources division or the deputy director's designee will provide leadership and guidance to agencies in the conduct of equal employment opportunity programs for the employees of, and candidates for employment within, the agen…

19.03 PDF: (A) Each agency will establish an equal opportunity program. Ultimate responsibility for the equal opportunity program rests with the appointing authority. Each agency will designate an equal employment opportunity officer who will have sufficient knowledge and experie…

19.03 PDF: (A) In order for a complaint to be considered jurisdictional by the state human resources division, the complainant must:(1) Be an agency employee or candidate for state employment;(2) Allege that the improper conduct occurred in the making of a state government employ…

19.03 PDF: (A) Upon completion of an investigation of a jurisdictional complaint, the agency will provide a copy of the investigation report and the determination of the agency to the complainant or the complainant's representative and the state human resources division and inclu…

19.03 PDF: (A) Designation of exemptions. Within sixty days after taking office, each elective officer and each principal appointive officer, board, commission, or body having the power of appointment to, or removal from, positions in the service of the state in any office, depar…

19.03 PDF: (A) The unskilled labor class, referred to in division (B)(2) of section 124.11 of the Revised Code, will include any classifications that have minimal or no experience or education requirements and that are designated as such by the director. (1) Registration for thes…

19.03 PDF: A certified or permanent employee appointed to an unclassified position pursuant to division (D) of section 124.11 of the Revised Code on or after March 30, 1999, are subject to the following:(A) Upon return to the classified service, an employee will be placed back in…

19.03 PDF: An appointing authority's position-specific minimum qualifications will be rationally related to the performance of the essential functions of the classification and validated based on the results of a thorough job analysis. The appointing authority will also create a …

19.03 PDF: Each classification for any position with the state of Ohio will have a corresponding classification specification that sets forth the class concept and minimum qualifications. The class concept will set forth the mandatory duties that are satisfied at least twenty per…

19.03 PDF: (A) The director of the department of administrative services may assign exempt positions within state agencies, boards, and commissions paid by warrant of the director of budget and management into the appropriate classification in the holding division of the classifi…

19.03 PDF: (A) An employee may be placed in step X pursuant to section 124.14 of the Revised Code only as a result of any of the following:(1) A position audit conducted in accordance with rule 123:1-3-01 of the Administrative Code;(2) A class plan change;(3) A classification ass…

19.03 PDF: For purposes of Chapter 123:1-71 of the Administrative Code:(A) "Benefits" means health plan benefits covered under a program established by the director, which may include medical, vision, dental, behavioral health, wellness, telehealth, health savings account (HSA), …

19.03 PDF: (A) The director enters into a contract with administrators to administer the portion of the fund set aside to provide benefits specified in division (A) of section 124.82 of the Revised Code. Determination as to the qualifications of the administrators will be made by…

19.03 PDF: (A) Eligibility.(1) Persons eligible to participate in the state employee health benefit fund are:(a) Permanent full-time and permanent part-time employees of the state of Ohio who are paid by warrant of the director of the office of budget and management, and who norm…

19.03 PDF: Every year, the director will have prepared, by an accredited actuary familiar with life and health insurance, a report showing a complete actuarial evaluation of the fund, the adequacy of the rates of contribution and reserves, and such recommendations as the actuary …

19.03 PDF: (A) The director files annually, by the first day of March, a complete report of the state employee health benefit fund for the preceding fiscal year with the governor, the general assembly, and the superintendent of insurance. The report will include, but not be limit…

19.03 PDF: For purposes of the drug-free workplace services program:(A) "Abuse" means:(1) Any use of an illegal drug;(2) Intentional misuse of any over-the-counter drug in cases where such misuse impairs job performance;(3) Use of any prescription drug in a manner inconsistent wi…

19.03 PDF: The administrator of the drug-free workplace services program shall plan for, implement, administer, coordinate and evaluate Ohio's drug-free workplace policy, including any testing and education programs developed for state employees, and shall administer and coordina…

19.03 PDF: (A) All procedures and protocols for collection and testing of an employee's breath for alcohol shall conform to the methods and procedures set forth in federal regulations, governing collective bargaining agreements or, in the absence of such regulations or agreements…

19.03 PDF: (A) The initial drug testing protocol for state employees and applicants for state employment shall use an assay technique which meets federal department of health and human services requirements. Drug classes and cutoff levels shall be those established by the federal…

19.03 PDF: (A) The individual to be tested shall be instructed to report to the collection site as soon as possible after the testing order is given, but no later than thirty-two hours, or as required by federal law.(B) The collection site person shall request the individual to p…

19.03 PDF: (A) All specimens identified as positive on the initial test shall be confirmed using gas chromatography/mass spectrometry (GC/MS) techniques or any other procedure(s) required by federal law.The cutoff levels shall be those established by the federal department of hea…

19.03 PDF: (A) The laboratory shall report test results to the agency head or the person designated by the agency head to receive test results. All test results shall be certified as accurate by the responsible person at the laboratory. Results may not be transmitted by telephone…

19.03 PDF: (A) All records pertaining to a given alcohol or drug test shall be maintained as required by federal law.(B) All positive urine specimens shall be retained in frozen storage as required by federal law to permit any authorized retest. Last updated September 17, 2025 at…

19.03 PDF: (A) Every vacancy announcement for testing designated positions for the state service shall state:"All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with…

19.03 PDF: (A) Where there is reasonable suspicion to believe that an employee, when appearing for duty or on the job, is under the influence of, or his/her job performance is impaired by, alcohol or other drugs, the employee may be required to submit a urine specimen for testing…

19.03 PDF: (A) An employee may be found to use illegal drugs on the basis of any appropriate evidence including, but not limited to:(1) Direct observation;(2) Evidence obtained from a workplace-related arrest or criminal conviction;(3) A verified positive test result; or,(4) An e…

19.03 PDF: As required by the Federal Drug-Free workplace Act of 1988, each employee in an agency receiving federal grant funds shall be required to notify his/her agency head or the agency head's designee, within five calendar days after he/she is convicted of a violation of any…