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IllinoisSB1614104th General Assembly (2025–2026)SenateWALLET

FINANCE-SOS PETTY CASH

Sponsored By: Mike Porfirio (Democratic)

Became Law

assignmentsstate governmentrevenue & finance

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Bill Overview

Analyzed Economic Effects

2 provisions identified: 0 benefits, 0 costs, 2 mixed.

Petty cash rules for state agencies

Beginning January 1, 2024, State agencies can set up petty cash funds using Contractual Services or ordinary and contingent expense money. Agencies must ask the State Comptroller for approval, show a need, and prove strong accounting controls. Funds run as a fixed cash balance that gets reimbursed, and most cannot exceed $1,000. Revenue and certain Secretary of State facilities may hold up to $2,000 each, only to make change. Single purchases from petty cash must be under $100, unless paid by a purchasing card. Agencies must record all transactions under the Comptroller’s uniform accounting rules. Cash over $100 and under $1,000 must be kept in an insured checking account, except that the listed Revenue and Secretary of State sites may keep it on site. Banks must meet the 1943 Act rules to hold these public funds. If reimbursements top $5,000 in a fiscal year, an internal audit is required. When a custodian changes, both must sign a three‑copy statement of the fund’s status. “State agency” here includes State-created departments and institutions, but not local governments or school districts.

Purchasing card rules and $1,000 limit

Beginning January 1, 2024, the State Comptroller can set rules for agencies to use purchasing cards for small buys. Any one card purchase cannot be more than $1,000. Rules may cover who gets cards, how to record and summarize transactions, post‑payment audits, vendor contracts, and charging appropriations without the voucher and warrant system.

Sponsors & Cosponsors

Sponsor

  • Mike Porfirio

    Democratic • Senate

Cosponsors

  • Camille Y. Lilly

    Democratic • House

  • Dagmara Avelar

    Democratic • House

  • Edgar González, Jr.

    Democratic • House

  • Kimberly A. Lightford

    Democratic • Senate

Roll Call Votes

All Roll Calls

Yes: 151 • No: 41

House vote • 5/30/2025

Third Reading - Short Debate - Passed

Yes: 80 • No: 33

House vote • 5/8/2025

Do Pass / Short Debate Revenue & Finance Committee;

Yes: 12 • No: 2

Senate vote • 4/9/2025

Third Reading - Passed;

Yes: 50 • No: 6

Senate vote • 2/27/2025

Do Pass as Amended State Government;

Yes: 9 • No: 0

Actions Timeline

  1. Public Act . . . . . . . . . 104-0388

    8/15/2025Senate

  2. Effective Date August 15, 2025

    8/15/2025Senate

  3. Governor Approved

    8/15/2025Senate

  4. Sent to the Governor

    6/27/2025Senate

  5. Passed Both Houses

    5/30/2025Senate

  6. Third Reading - Short Debate - Passed 080-033-000

    5/30/2025House

  7. Placed on Calendar Order of 3rd Reading - Short Debate

    5/30/2025House

  8. Added Alternate Co-Sponsor Rep. Camille Y. Lilly

    5/29/2025House

  9. Third Reading/Final Action Deadline Extended-9(b) May 31, 2025

    5/23/2025House

  10. Held on Calendar Order of Second Reading - Short Debate

    5/16/2025House

  11. Second Reading - Short Debate

    5/16/2025House

  12. Placed on Calendar 2nd Reading - Short Debate

    5/8/2025House

  13. Do Pass / Short Debate Revenue & Finance Committee; 012-002-000

    5/8/2025House

  14. Added Alternate Co-Sponsor Rep. Dagmara Avelar

    5/6/2025House

  15. Assigned to Revenue & Finance Committee

    4/17/2025House

  16. Alternate Chief Sponsor Changed to Rep. Edgar González, Jr.

    4/10/2025House

  17. Referred to Rules Committee

    4/9/2025House

  18. First Reading

    4/9/2025House

  19. Chief House Sponsor Rep. Curtis J. Tarver, II

    4/9/2025House

  20. Arrived in House

    4/9/2025House

  21. Third Reading - Passed; 050-006-000

    4/9/2025Senate

  22. Placed on Calendar Order of 3rd Reading

    4/9/2025Senate

  23. Placed on Calendar Order of 3rd Reading **

    4/4/2025Senate

  24. Added as Co-Sponsor Sen. Kimberly A. Lightford

    4/4/2025Senate

  25. Placed on Calendar Order of 3rd Reading March 6, 2025

    3/5/2025Senate

Bill Text

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