All Roll Calls
Yes: 185 • No: 3
UtahH.B. 3192026 General SessionHouse
Electronic Records Amendments
Sponsored By: Paul A. Cutler (Republican)
Signed by Governor
CountiesElectronic TransactionsTechnologyElectronic InformationInternet ProtocolsGovernment RecordsPublic Utilities and TechnologyArchivesNotarization and AuthenticationArchives and Records
Personalized for You
How does this bill affect your finances?
Personalize government policy and PRIA will tell you what this bill means for your household, plus every other piece of legislation we track. PRIA reads each provision against your financial profile to show you exactly what matters to your wallet.
Bill Overview
Analyzed Economic Effects
3 provisions identified: 2 benefits, 1 costs, 0 mixed.
Counties gain a digital recording path
Utah counties can accept digitally authenticated records only after written State Archivist approval and compliance with state recording standards. County plans must cover security, identity checks, record types, training, timing, retention, storage, and transfer to the State Archives. Counties must consult title and escrow representatives, the County Recorder Standards Board, and affected industry groups, and summarize their concerns. Plans go before the Records Management Committee at a public meeting with public comment. The archivist reviews technical compliance, resources, training, and consultation, with help from the Division of Technology Services. Approval or denial is due within 45 days of submission; denials must explain reasons and recommend changes, and counties can resubmit. Approval lasts three years and is renewable with continued compliance. Counties must keep traditional notarized-document procedures, announce accepted digital methods, follow retention requirements, and keep audit trails.
Government digital records get lasting safeguards
Government offices creating or accepting digitally authenticated records must keep them for approved periods and preserve their authentication details and verification data. They must transfer records to the State Archives when directed, unless another law bars transfer. The State Archivist must set rules for security, approved technologies, tamper detection, lasting storage formats, transfer, and preservation data. Identity checks must meet or exceed Utah’s remote-notarization identity standards. Archived records must be checked for authenticity when transferred, remain verifiable over time, and be accessible under Utah’s government-records access law. Rulemaking requires consultation with state technology staff, title and escrow representatives, the County Recorder Standards Board, and relevant industry groups. Beginning May 6, 2026, the Division of Technology Services must advise the State Archives on cybersecurity, authentication methods, and system integrity. The division may also help government offices use approved systems.
Counties can charge digital recording fees
County recorders may charge fees to accept and record digitally authenticated records under state recording-fee law. The law sets no fee amount and does not require counties to charge one. People submitting these records may pay a fee if their county establishes one.
Sponsors & Cosponsors
Sponsor
Paul A. Cutler
Republican • House
Cosponsors
Wayne A. Harper
Republican • Senate
Roll Call Votes
House vote • 3/6/2026
House/ concurs with Senate amendment
Yes: 69 • No: 1
Senate vote • 3/6/2026
Senate/ uncircled
Yes: 0 • No: 0
Senate vote • 3/6/2026
Senate/ passed 2nd & 3rd readings/ suspension
Yes: 25 • No: 0
Senate vote • 3/6/2026
Senate/ circled
Yes: 0 • No: 0
Senate vote • 3/2/2026
Senate/ circled
Yes: 0 • No: 0
Senate vote • 2/24/2026
Senate Comm - Substitute Recommendation
Yes: 5 • No: 0
Senate vote • 2/24/2026
Senate Comm - Favorable Recommendation
Yes: 5 • No: 0
Senate vote • 2/24/2026
Senate Comm - Amendment Recommendation
Yes: 5 • No: 0
House vote • 2/18/2026
House/ floor amendment
Yes: 0 • No: 0
House vote • 2/18/2026
House/ substituted
Yes: 0 • No: 0
House vote • 2/18/2026
House/ passed 3rd reading
Yes: 67 • No: 1
House vote • 2/6/2026
House Comm - Favorable Recommendation
Yes: 9 • No: 1
Actions Timeline
Governor Signed
3/19/2026House/ to Governor
3/16/2026HouseHouse/ received enrolled bill from Printing
3/16/2026HouseHouse/ enrolled bill to Printing
3/12/2026HouseEnrolled Bill Returned to House or Senate
3/12/2026Draft of Enrolled Bill Prepared
3/11/2026Bill Received from House for Enrolling
3/11/2026House/ signed by Speaker/ sent for enrolling
3/11/2026HouseHouse/ received from Senate
3/11/2026HouseSenate/ to House
3/10/2026SenateSenate/ signed by President/ returned to House
3/10/2026SenateSenate/ received from House
3/10/2026SenateHouse/ to Senate
3/6/2026HouseHouse/ concurs with Senate amendment
3/6/2026HouseHouse/ placed on Concurrence Calendar
3/6/2026HouseHouse/ received from Senate
3/6/2026HouseSenate/ to House with amendments
3/6/2026SenateSenate/ passed 2nd & 3rd readings/ suspension
3/6/2026SenateSenate/ uncircled
3/6/2026SenateSenate/ circled
3/6/2026SenateSenate/ Rules to 2nd Reading Calendar
3/6/2026SenateSenate/ 2nd Reading Calendar to Rules
3/4/2026SenateSenate/ circled
3/2/2026SenateSenate/ 2nd & 3rd readings/ suspension
3/2/2026SenateSenate/ placed on 2nd Reading Calendar
2/25/2026Senate
Bill Text
Enrolled
3/12/2026
Amended 2/25/2026 09:02:409
2/25/2026
Substitute #2
2/23/2026
Amended 2/18/2026 11:02:600
2/18/2026
Substitute #1
2/17/2026
Introduced
1/22/2026