All Roll Calls
Yes: 185 • No: 3
UtahH.B. 3192026 General SessionHouse
Electronic Records Amendments
Sponsored By: Paul A. Cutler (Republican)
Signed by Governor
CountiesElectronic TransactionsTechnologyElectronic InformationInternet ProtocolsGovernment RecordsPublic Utilities and TechnologyArchivesNotarization and AuthenticationArchives and Records
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Bill Overview
Analyzed Economic Effects
6 provisions identified: 5 benefits, 1 costs, 0 mixed.
Counties must post digital recording rules
Starting May 6, 2026, any county that accepts digitally authenticated records must keep written procedures for both digital and traditional documents. The county must tell the public which digital methods it accepts, keep audit trails, and follow the archivist’s retention rules.
Counties need approval to record digital documents
Beginning May 6, 2026, a county can record digitally authenticated documents only after the State Archives approves its system. The county must submit a proposal that explains security, verification, and the types of records it will take. The proposal is presented in a public meeting, and the archivist decides within 45 days. Approvals last three years and can be renewed if the county stays in compliance.
Keep digital records verifiable and accessible
Starting May 6, 2026, government entities must keep digitally authenticated records per approved retention schedules and preserve the data needed to verify them. They must transfer records to the State Archives when required, unless another law blocks the transfer. The state archivist sets procedures to accept permanent digital records, verify their authenticity, preserve their digital features, and give public access under Utah’s public records law.
State sets rules for trusted digital records
Beginning May 6, 2026, the State Archives sets technical standards for digital authentication systems. Rules cover security, tamper‑evidence, identity checks, verification data, retention, and formats that last. The archivist makes these rules under the state rulemaking act and consults the tech division and industry groups.
State tech help for digital records
Beginning May 6, 2026, the Division of Technology Services advises the State Archives on security, cybersecurity, and authentication methods. The division may also help government entities set up approved digital authentication systems.
New county fees for digital recording
Beginning May 6, 2026, counties may charge fees to accept and record digitally authenticated documents. Fees must follow state fee rules. If you record a document digitally, you may pay this fee.
Sponsors & Cosponsors
Sponsor
Paul A. Cutler
Republican • House
Cosponsors
Wayne A. Harper
Republican • Senate
Roll Call Votes
House vote • 3/6/2026
House/ concurs with Senate amendment
Yes: 69 • No: 1
Senate vote • 3/6/2026
Senate/ passed 2nd & 3rd readings/ suspension
Yes: 25 • No: 0
Senate vote • 3/6/2026
Senate/ uncircled
Yes: 0 • No: 0
Senate vote • 3/6/2026
Senate/ circled
Yes: 0 • No: 0
Senate vote • 3/2/2026
Senate/ circled
Yes: 0 • No: 0
House vote • 2/24/2026
Senate Comm - Favorable Recommendation
Yes: 5 • No: 0
House vote • 2/24/2026
Senate Comm - Substitute Recommendation
Yes: 5 • No: 0
House vote • 2/24/2026
Senate Comm - Amendment Recommendation
Yes: 5 • No: 0
House vote • 2/18/2026
House/ floor amendment
Yes: 0 • No: 0
House vote • 2/18/2026
House/ substituted
Yes: 0 • No: 0
House vote • 2/18/2026
House/ passed 3rd reading
Yes: 67 • No: 1
House vote • 2/6/2026
House Comm - Favorable Recommendation
Yes: 9 • No: 1
Actions Timeline
Governor Signed
3/19/2026House/ to Governor
3/16/2026HouseHouse/ received enrolled bill from Printing
3/16/2026HouseHouse/ enrolled bill to Printing
3/12/2026HouseEnrolled Bill Returned to House or Senate
3/12/2026Draft of Enrolled Bill Prepared
3/11/2026Bill Received from House for Enrolling
3/11/2026House/ signed by Speaker/ sent for enrolling
3/11/2026HouseHouse/ received from Senate
3/11/2026HouseSenate/ to House
3/10/2026SenateSenate/ signed by President/ returned to House
3/10/2026SenateSenate/ received from House
3/10/2026SenateHouse/ to Senate
3/6/2026HouseHouse/ concurs with Senate amendment
3/6/2026HouseHouse/ placed on Concurrence Calendar
3/6/2026HouseHouse/ received from Senate
3/6/2026HouseSenate/ to House with amendments
3/6/2026SenateSenate/ passed 2nd & 3rd readings/ suspension
3/6/2026SenateSenate/ uncircled
3/6/2026SenateSenate/ circled
3/6/2026SenateSenate/ Rules to 2nd Reading Calendar
3/6/2026SenateSenate/ 2nd Reading Calendar to Rules
3/4/2026SenateSenate/ circled
3/2/2026SenateSenate/ 2nd & 3rd readings/ suspension
3/2/2026SenateSenate/ placed on 2nd Reading Calendar
2/25/2026Senate
Bill Text
Enrolled
3/12/2026
Amended 2/25/2026 09:02:409
2/25/2026
Substitute #2
2/23/2026
Amended 2/18/2026 11:02:600
2/18/2026
Substitute #1
2/17/2026
Introduced
1/22/2026