Iowa Administrative Code

21.4(1) Iowa apportionment. There is appropriated to the division from the fund created by Iowa Code section 8.41(1) funds to implement the CSBG as described in the CSBG Act. 21.4(2) Distribution of funds. CSBG funds received according to subrule 21.4(1) shall be allocated to the…

receive and administer CSBG funds are as follows: 21.5(1) Organization. The organization must meet the definition of a “community action agency” as defined in these rules. 21.5(2) Board composition. A recognized community action agency shall be governed by a board of directors co…

plan for the purpose of applying for CSBG funds. Community action plans must be outcome-based and antipoverty-focused and tie directly to the eligible entity’s community assessment. 21.6(1) Timing. Eligible entities shall be informed in writing by the division of the due date for…

21.7(1) Compliance review. All activities proposed in the community action plan shall be reviewed by the division personnel for: a. Compliance with the specific purposes and uses of funds outlined in rules 421—21.2(216A,PL97-35) and 421—21.3(216A,PL97-35); b. Inclusion of assuran…

21.8(1) Method of payment. Eligible entities receiving CSBG funds shall submit a monthly funding request and expenditures report containing the monthly expenditures of the eligible entity in carrying out the activities funded through the CSBG for each month in which activity occu…

21.9(1) Total budget. The total of all payments to the eligible entity by the division for the activities required under the eligible entity’s CSBG contract shall not exceed the total budget unless modified by a budget amendment to the CSBG contract or by written notice of a fund…

Health and Human Services (DHHS) and the Social Security Administration (SSA), as set forth in Title XXVI of the Omnibus Budget Reconciliation Act of 1981, P.L. 97-35 as amended by P.L. 98-558, and Iowa Code section 216A.92, the department of health and human services (department…

hearing procedures shall be used. 22.10(1) An applicant may initiate an appeal if the application was denied or if incorrect facts or improper procedures were used to determine eligibility, assistance amounts, or services. The applicant has 30 calendar days from the date of the a…

Policy and Procedures Manual, and assistance award criteria for the program are incorporated by reference as part of these rules. If any rule in this chapter conflicts with federal law or rule, federal law or rule shall prevail. [ARC 6101C, IAB 12/29/21, effective 2/2/22] These r…

22.2(1) Households with incomes at or below the annually determined federal poverty guidelines, but not to exceed 150 percent of the guidelines, or an amount equal to 60 percent of the state median income for the state, according to DHHS, which are published annually in the Feder…

22.3(1) The department shall administer the LIHEAP program by contracting with LAAs meeting program and fiscal guidelines as required by federal law. Contracts with the LAAs will specify required and allowable program activities, DHHS regulations, special conditions, transfer of …

between October 1, or the first working day of October, and April 30, or the last working day of April, or as defined in the annual Iowa LIHEAP Policy and Procedures Manual. [ARC 6101C, IAB 12/29/21, effective 2/2/22]

22.5(1) Types of payments. The following types of energy assistance payments may be made: a. To suppliers on behalf of eligible households. The client’s assistance shall remain as a credit on the client account until the program assistance is expended or the account is terminated…

be determined based on the household’s circumstances at the time of approval. If a household moves, a household of one passes away, or a household moves to a different service territory, etc., after applying for the program, the process outlined in the Iowa LIHEAP Policy and Proc…

file with the LAA before payments may be made to the vendor. If a fuel supplier does not sign a vendor agreement, a direct payment may be made to the eligible applicant. In cases where a vendor has not complied with all provisions of the vendor agreement, the state may approve di…

must file an application, meet the income guidelines of LIHEAP, and meet the definition of “crisis” as defined in the Iowa LIHEAP Policy and Procedures Manual. 22.8(1) Definition. “Energy crisis” means weather-related and supply shortage emergencies and other household-related em…

and enable households to reduce their home energy needs, and thereby reduce their need for energy assistance, shall be provided as assurance 16 activities. Services may include conservation education, referrals to other programs, needs assessment, budget counseling, vendor negoti…

P.L. 94-385; the Omnibus Budget Reconciliation Act, P.L. 98-558; and Iowa Code section 216A.99, the department of health and human services (department) will administer the weatherization assistance program. The purpose of the program is to reduce heating and cooling costs for lo…

23.2(1) A household occupying a dwelling unit is eligible for assistance under the weatherization assistance program if the household: a. Has an annual income no higher than 200 percent of the federal poverty guidelines determined in accordance with criteria established by the Di…

23.3(1) The division shall administer the program by utilizing community action agencies (CAAs), their approved subcontractors, or other public or nonprofit entities that have shown the ability or have the capacity to undertake a timely and effective weatherization program. Progr…

assistance between October 1, or the first working day of October, and September 30, or the last working day of September, as defined in the annual Weatherization Assistance Program State Plan. [ARC 6101C, IAB 12/29/21, effective 2/2/22]

23.5(1) Duplicate and fraudulent payment control. Each LAA is required to provide a system to monitor and prevent possible duplicate and other fraudulent applications and payments. Duplication cross- checks shall be based on the unique client/vendor identifier. 23.5(2) Referrals.…

hearing procedures shall be used. 23.6(1) When an applicant is denied assistance or wishes to file a complaint about the quality or extent of work performed, the applicant has 30 days from the date of the denial letter or completion of the work to appeal that decision by mailing …

Plan and Weatherization Assistance Program Policy and Procedures Manual are incorporated by reference as part of these rules. If any rule in this chapter conflicts with federal law or rule, the federal law or rule shall prevail. [ARC 6101C, IAB 12/29/21, effective 2/2/22] These r…

“Account holder” means an individual who is the owner of an individual development account. “Administrator” means the administrator of the division of community action agencies of the Iowa department of health and human services. “Charitable contributor” means an individual, comp…

as an IDA when it is established and operates in accordance with the following: 25.2(1) Operating organization. The investment account shall be established through an operating organization. 25.2(2) Account. The account shall be opened at a financial institution and kept in the n…

state match fund is created in the state treasury under the authority of the division, the administrator of the IDA program. Funds in the state match fund shall be used by the division to provide the state match payment for account holder deposits in accordance with Iowa Code sec…

25.4(1) Eligibility based on countable household income level. Eligibility shall be based on the prospective account holder’s household income for the calendar year preceding the calendar year in which the IDA will be opened. The household income shall not exceed 200 percent of t…

25.5(1) Issuance of requests for proposals. The division shall issue requests for proposals (RFPs) for operating organizations interested in operating an IDA program. The RFP shall require the operating organization to provide information in its proposal regarding the financial i…

25.6(1) Approved purposes for withdrawal of funds from an IDA. An account holder may withdraw principal and income earned on principal from an IDA only with the written approval of the operating organization and only for the following approved purposes: a. Educational costs at an…

25.7(1) Nonapproved withdrawals and attempted withdrawals for nonapproved purposes. The financial institution shall notify the operating organization within five calendar days of any withdrawals or attempted withdrawals that appear to be nonapproved. The financial institution sha…

25.8(1) Transfers by an adult account holder. An adult account holder may transfer all or part of the assets in the adult account holder’s IDA to any other account holder’s IDA. Upon compliance by the operating organization and financial institution with the requirements of rule …

“Administrator” means the administrator of the division of criminal and juvenile justice planning within the department of health and human services. “Council” means an advisory council or board established in Iowa Code chapter 216A, subchapter VIII. “Department” means the depart…

planning is under the direction of an administrator, who reports to the director. The division’s functions include identifying issues to improve the criminal and juvenile justice system through planning, research, data analysis, policy, youth development, and grant administration…

chapter 216A, subchapter VIII, and are charged with the responsibility to identify and analyze justice system issues of concern; develop and assist others in implementing recommendations and plans for system improvement; and provide for a clearinghouse of justice system informati…

executive memorandum pursuant to P.L. 93-415 to advise the division on juvenile justice issues; make recommendations to the governor and legislature; review and comment on the division’s reporting of Iowa’s compliance with the requirements of P.L. 93-415, Sections 223(a)(11), (12…

30.5(1) Notice of meetings of councils and the JJAC shall be published 24 hours in advance of the meeting and will be mailed to interested persons upon request. The notice shall contain the specific date, time, and place of the meeting. Agendas shall be available by mail from the…

“Administrator” means the administrator of the division of criminal and juvenile justice planning within the department of health and human services. “Applicant” means a city, county, judicial district or other designated eligible entity preparing and submitting an application fo…

31.10(1) Termination by subgrantee. The contract may be terminated by the subgrantee at any time during the contract period by giving 30 days’ notice to the division. 31.10(2) Termination by the division. a. The division may terminate a contract upon ten days’ notice when the sub…

31.11(1) Expenditure claim reports shall be required from subgrantees on provided forms. The division, pursuant to regular reimbursement procedures of the state of Iowa, shall reimburse subgrantees for actual expenditures specified in the approved budget. 31.11(2) Progress report…

and all other records pertinent to the program shall be retained by the subgrantee in accordance with the following: 31.12(1) Records for any project shall be retained for three years after final closeout and audit procedures are completed and accepted by the division. 31.12(2) R…

31.13(1) Grant funds from this program shall be used to support only those activities and services specified and agreed to in the contract between the subgrantee and the division. The contract shall identify specific cost categories against which all allowable costs must be consi…

redistribute awarded funds based upon projected expenditures if it appears that funds shall not be expended by a subgrantee according to the conditions of the subgrantee’s contract. Recaptured funds may be granted by the department to other applicants or subgrantees for services …

shall agree to comply with all applicable state and federal rules and laws, including but not limited to the JJDPA. [ARC 6101C, IAB 12/29/21, effective 2/2/22]

the state and any federal funding source for the state from liability arising from the subgrantee’s performance or attempted performance of its contract, and the subgrantee’s activities with subcontractors and all other third parties. [ARC 6101C, IAB 12/29/21, effective 2/2/22] T…

31.2(1) The purpose of the juvenile justice and youth development program is to assist the state in the establishment and operation of juvenile crime prevention programs; provide for greater accountability in the juvenile justice system; promote positive youth development; and co…

31.3(1) The division shall distribute funds available for this program through the following methods: a. Competitive grants. b. Formula-based allocations. c. Sole source contracts. 31.3(2) Funding through any of the methods listed in subrule 31.3(1) may be on an annual or multiye…

31.4(1) Application announcement. The department shall announce through public notice the opening of any competitive grant application process. The announcement shall provide potential applicants with information that describes eligibility conditions, purposes for which the progr…

31.5(1) Funding recipients. Only units of local government, local public planning entities, and judicial districts may be considered eligible applicants to receive funding through this distribution method. The determination of which units of local government, local public plannin…

nature of a certain problem or desired programmatic response, that a competitive grant or formula-based allocation process would not be the most appropriate or expeditious process through which to award funds. In such cases, the division may seek out a potential subgrantee with w…