Ohio Administrative Code

19.03 PDF: (A) Timeline for reinstatement. An employee may make a written request to the appointing authority for reinstatement from a disability separation. An employee may not make a first request for reinstatement until three months from the date the employee was no longer in …

19.03 PDF: Disclosure of any information or related documents, provided by or prepared by an examining physician, psychiatrist, psychologist or other licensed practitioner, is subject to division (C)(1) of section 1347.08 of the Revised Code. Last updated September 14, 2023 at 9:…

19.03 PDF: Any employee who is given a disability separation under the provisions of rule 123:1-30-01 or rule 123:1-30-02 of the Administrative Code and who is eligible to receive disability leave benefits under the provisions of Chapter 123:1-33 of the Administrative Code may ap…

19.03 PDF: A removal, reduction in pay or position, suspension or fine of more than forty work hours in the case of an employee exempt from the payment of overtime compensation, a suspension or fine of more than twenty-four work hours in the case of an employee not exempt from th…

19.03 PDF: (A) For purposes of this rule, "step reduction" means reducing an employee one step in the applicable pay table for purposes of calculating the employee's compensation.(B) At the appointing authority's discretion, an employee may receive a step reduction as a form of p…

19.03 PDF: (A) Any employee in the classified service who is absent from duty habitually or for three or more successive duty days, without leave and without approval by the employee's appointing authority for such absence may be subject to removal for neglect of duty under provi…

19.03 PDF: Reduction or demotion will be made only for one or more of the reasons given in section 124.34 of the Revised Code, except that voluntary written agreement by an employee to a demotion or reduction is considered a satisfactory basis for such action in the absence of ev…

19.03 PDF: As used in section 124.34 of the Revised Code, the term "unsatisfactory performance" means actions by an employee in the service of the state that do not meet the established expectations of the employee's position or classification, or of the appointing authority for …

19.03 PDF: (A) Availability of sick leave, vacation leave, and personal leave. Sick leave, vacation leave, and personal leave is not available for use until it appears on the employee's earnings statement and the compensation described in the earnings statement is available to th…

19.03 PDF: (A) Notification. An employee who is unable to report for work, and who is not on a previously approved day of vacation, sick leave, personal leave, compensatory time, leave of absence, or other approved leave isresponsible for notifying the employee's immediate superv…

19.03 PDF: (A) Uses. With the approval of an employee's appointing authority, sick leave may be used by the employee only for the following reasons:(1) Illness, injury, or pregnancy-related condition (pregnancy, childbirth, and related medical conditions) of the employee.(2) Expo…

19.03 PDF: (A) Eligibility for personal leave. Each full-time permanent and part-time permanent employee whose salary or wage is paid directly by warrant of the director of budget and management willbe eligible for personal leave with pay which may be used for any matter of a per…

19.03 PDF: (A) Conversion or carry-forward of sick leave credit or personal leave credit at year end. An employee whose wage or salary is paid by warrant of the director of budget and management willhave, pursuant to the following provisions, the option to convert to cash benefit…

19.03 PDF: An employee whose salary or wage is paid by warrant of the director of budget and management willbe entitled, upon separation for any reason, to a cash conversion benefit for unused sick leave and personal leave credit pursuant to the provisions of this rule and sectio…

19.03 PDF: (A) Transfer of leave.(1) Transfer of sick leave credit. An employee who transfers from one public agency to another, will be credited with the unused balance of the accumulated sick leave credit up to the maximum sick leave accumulation permitted in the public agency …

19.03 PDF: (A) Sick leave. Upon appointment to a position governed by section 121.03 of the Revised Code or a similar position that does not accrue sick leave under section 124.38 or 124.382 of the Revised Code, an employee with accrued and unused sick leave balances may:(1) Rece…

ther PDF: (A) The department of administrative services ("the department") provides disability leave benefits to eligible state of Ohio employees.(B) An employee who is eligible to receive disability leave benefits may receive disability leave benefits due to a disabling illness,…

19.03 PDF: (A) For purposes of this rule:(1) "Allowed physical condition" - means a physical condition diagnosed by an approved physician that arises from an injury inflicted by a ward. It is also a physical condition resulting from substantial aggravation of a pre-existing condi…

19.03 PDF: Nothing in this rule will be construed as limiting, superseding, or requiring any leave granted under The Family and Medical Leave Act of 1993 (FMLA). Given proper notice and under appropriate circumstances, a leave of absence without pay for a FMLA qualifying purpose …

19.03 PDF: (A) Permanent employees who are in the service of the state who are members of the Ohio organized militia or members of other reserve components of the armed forces of the United States, including the Ohio national guard, are entitled to a military leave of absence fro…

19.03 PDF: (A) A military leave without pay is an approved leave of absence and will be treated as such. An employee who has exhausted their calendar year allowance of military leave with pay or who chooses not to use available military leave with pay for an active duty call-up i…

19.03 PDF: Any employee in the service of the state will be granted olympic competition leave without loss of pay to participate in olympic competition sanctioned by the United States olympic committee. Participation in olympic competition includes duties as a coach, judge, offic…

19.03 PDF: (A) Each full-time permanent and part-time permanent employee whose salary or wage is paid directly by warrant of the director of budget and management will be granted three consecutive working days of bereavement leave with pay due to the death of a member of the empl…

19.03 PDF: (A) Pursuant to division (B) of section 124.392 of the Revised Code, the voluntary cost savings (VCS) program was created as a tool for an appointing authority to reduce costs. A VCS program provides eligible employees with the opportunity to reduce their schedule or b…

19.03 PDF: (A) Pursuant to division (C) of section 124.392 of the Revised Code, the mandatory cost savings program has been created as a tool to reduce costs. The program is a non-permanent reduction in wages for employees who are exempt from collective bargaining and paid by war…

19.03 PDF: (A) As used in section 124.1312 of the Revised Code:(1) "Foster caregiver" means an eligible employee holding a valid foster home certificate issued under section 5103.03 of the Revised Code, and who is caring for a child in place of the child's parents.(2) "Kinship ca…

19.03 PDF: Any employee paid by warrant of the director of budget and management who fails to provide written authorization for payment of compensation by direct deposit within two weeks of appointment or hire, or fails to update such written authorization within two weeks of the…

19.03 PDF: (A) Each state employee paid under salary Schedule E-1 of section 124.152 of the Revised Code is eligible for pay supplements as provided for in section 124.181 of the Revised Code.(B) Each request for additional pay supplements will be submitted to the director by the…

19.03 PDF: Additional pay supplements, unless otherwise specifically provided for in this chapter or division (D) of section 124.15 of the Revised Code will be computed for all eligible employees by using the minimum hourly rate of the pay range for the classification to which th…

19.03 PDF: (A) The granting of hazard pay is subject to the approval of the director, and justification will be submitted prior to the payment of this supplement as prescribed by the director. (B) A hazardous condition may be of a permanent or temporary nature, and the duties per…

19.03 PDF: Positions eligible for the bilingual pay supplement will include as essential to the fulfillment of the duties, the ability to speak and/or write a language in addition to English, and this will be reflected on the position description approved by the department of adm…

19.03 PDF: (A) Each employee that is temporarily assigned to duties of a position with a higher pay range than is the employee's own is eligible for a working level pay adjustment. This pay adjustment increases the employee's base rate of compensation to a rate of pay approximate…

19.03 PDF: (A) Professional achievement is either special technical certification granted by a recognized, accredited institution, or registration, or licensure granted by a recognized, duly authorized board or commission. Professional achievement excludes proficiencies gained th…

19.03 PDF: (A) Educational attainment: Each employee assigned to an educational position as listed in division (L) of section 124.181 of the Revised Code, whose principal job duty is teaching, as determined by the director, may receive an educational pay supplement for job relate…

19.03 PDF: (A) All full-time permanent and part-time permanent employees of a participating agency, who are paid directly by warrant of the director of budget and management and are exempt from collective bargaining coverage, are eligible to participate in programs funded by the …

19.03 PDF: Full-time stipendiary arrangements, when an agency has funds available for this purpose, may be made for employees paid by warrant of the director of budget and management, at an approved educational institution. Such arrangements will normally be made for periods of a…

19.03 PDF: An employee paid by warrant of the director of budget and management who takes a course at an approved educational institution may be reimbursed from agency funds for tuition expenses upon satisfactory completion of the course. Satisfactory completion will be determine…

19.03 PDF: (A) Employees in the classified civil service of the state and state-supported colleges and universities may be laid off whenever a reduction in force is necessary due to a lack of funds, lack of work, or the abolishment of positions.(B) If it becomes necessary for an …

19.03 PDF: (A) Determination of lack of funds. The director of the office of budget and management will be responsible for determining whether a lack of funds exists for appointing authorities whose employees are paid by warrant of the director of budget and management. The deter…

19.03 PDF: (A) Reasons for abolishment. An appointing authority may abolish positions in the classified civil service for any of the following reasons: as a result of a reorganization for the efficient operation of the appointing authority; for reasons of economy; or for lack of …

19.03 PDF: Whenever a reduction in the work force is necessary, the appointing authority determines the classification or classifications in which the layoff or layoffs will occur and the number of employees to be laid off within each classification. Last updated December 1, 2022…

19.03 PDF: (A) Appointment categories established. For purposes of this chapter the appointment categories and order of layoff of employees are as follows: part-time probationary, part-time permanent, full-time probationary, and full-time permanent.(B) Progression of layoff. Layo…

19.03 PDF: (A) General. This rule is only applicable to positions in the service of the state. Employees will be laid off using the following process for systematic consideration of continuous service. An employee's total retention points will be the sum of the base retention poi…

19.03 PDF: (A) Assignment of retention points for continuous service. Employees will be assigned a base of one hundred retention points. Computation of retention points for continuous full-time service will be made by crediting each employee with one retention point for each bi-w…

19.03 PDF: (A) Notification of layoff or displacement. Each employee to be laid off will be given advance written notice by the appointing authority after the employee's retention points have been verified by the director. Such written notice will be hand-delivered to the employe…

19.03 PDF: (A) Exercising of option to displace. An employee who is to be laid off, or displaced as a result of a layoff, may exercise displacement rights under the provisions of this chapter or be laid off. Displacement occurs on the date an employee is notified that another emp…

19.03 PDF: Employees in the service of the state who are laid-off or displaced as a result of a layoff who have the right to displace shall exercise their displacement rights in the following order:(A) Displacement within the classification. An employee who is to be laid off or d…