New YorkS 7392025-2026 Regular SessionSenate

Relates to payroll records submitted by contractors and sub-contractors for public work contracts and the establishment of an online database of electronic certified payroll records

Sponsored By: Jessica Ramos (Democratic)

Signed by Governor

RULESLABOR

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Bill Overview

Analyzed Economic Effects

2 provisions identified: 0 benefits, 0 costs, 2 mixed.

Public payroll access gets a later deadline

The law moves New York's public-work payroll database deadline from December 31, 2024, to December 31, 2025. The database must be public, searchable by groups of payroll records, and exclude personal identifying information. New York City's mayor can choose a city database by notifying the state labor commissioner within 30 days after the section takes effect. This option applies to cities with more than 1 million people and covers city public-work contractors and subcontractors. The city database must be available through both city and state labor department websites, with personal identifying information removed. The city comptroller must have access for enforcement, including access to the state database when it covers city projects. If the comptroller finds noncompliance, or the city misses December 1, 2025, the state database covers all city agency projects after notice to the commissioner. Contractors and subcontractors must then send payroll records to the commissioner.

Electronic payroll filing with strict contractor rules

Public-work contractors and subcontractors can meet payroll transcript filing requirements with electronic records that follow the state's electronic payroll rules. With this option, the responsible agency does not have to separately collect and keep those records. Contractors must keep original payrolls or copies sworn or affirmed to be true, plus copies of required worker notices. Payrolls must show each worker's hours, days, job, hourly wage rate, and wage supplements. Contractors without a regular New York business location must keep payrolls on-site for contracts over $25,000. Other contractors must produce payrolls on-site within five days of a request. Payroll transcripts are due within 30 days after the first payroll and every 30 days afterward. Willful failure to file is a class E felony; late filings can bring civil penalties up to $1,000 per day. Outside the electronic-record exception, agencies must collect payrolls and keep originals or copies for five years after project completion. Agencies must name someone to receive, collect, and check records for obvious problems, file that person's designation with the fiscal officer, and post it on-site. They must appoint a replacement when needed; without a designation, the agency's chief policy-maker performs these duties.

Sponsors & Cosponsors

Sponsor

Jessica Ramos
Democratic • Senate

Cosponsors

There are no cosponsors for this bill.

Roll Call Votes

All Roll Calls

Yes: 226 • No: 0

House vote • 2/4/2025

Assembly floor vote

Yes: 146 • No: 0

Senate vote • 1/22/2025

FLOOR Vote

Yes: 59 • No: 0

committee vote • 1/13/2025

Rules Committee Vote

Yes: 21 • No: 0

Actions Timeline

SIGNED CHAP.71
2/14/2025Senate
DELIVERED TO GOVERNOR
2/12/2025Senate
RETURNED TO SENATE
2/4/2025House
PASSED ASSEMBLY
2/4/2025House
ORDERED TO THIRD READING RULES CAL.83
2/4/2025House
SUBSTITUTED FOR A2433
2/4/2025House
REFERRED TO LABOR
1/22/2025House
DELIVERED TO ASSEMBLY
1/22/2025Senate
PASSED SENATE
1/22/2025Senate
ORDERED TO THIRD READING CAL.14
1/13/2025Senate
REFERRED TO RULES
1/8/2025Senate

Bill Text

Original
1/6/2025
PDF

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